Kansas Records Retention Schedules
Results of Query:
Search Type: State Records
KAR Number: 53-2-183
Page 1 of 1 showing 19 records of 19 total,
starting on record 1
Agency Number: 173-011
Department of Administration
Legal Services
SERIES ID |
0010-173 |
TITLE |
Civil Service Board Appeal Records |
DESCRIPTION |
Records document appellate actions brought before the Civil Service Board. |
RETENTION |
003 cldr yrs |
COMMENTS |
Contact the archives for appraisal - if not accepted, then destroy. |
DISPOSITION |
See comments |
RESTRICTIONS |
K.S.A. 45-221(a)(3)(4)(11)(14)(20)(25)(30) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
1079-173 |
TITLE |
Clemency records |
DESCRIPTION |
Electronic copies of original documents related to requests by penal inmates for clemency, including memoranda prepared for the Governor by Department of Administration, Office of Chief Counsel, once received by the Governor. |
RETENTION |
2 fisc yrs |
COMMENTS |
These are convenience copies maintained by the Department of Administration; record copies are sent to the State Archives by the Governor's office, per K.S.A. 75-104(c). |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 22-2707, K.S.A. 45-221(a)(1)(3)(14)(29)(30) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0940-173 |
TITLE |
Labor Relations File |
DESCRIPTION |
Agency and subject file compiled on labor relations and maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded or no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 45-221(a)(25) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0953-173 |
TITLE |
Legal Research Files |
DESCRIPTION |
Research compiled by staff and used to assist in policy and decision making. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 45-221(a)(25) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0941-173 |
TITLE |
Litigation Case Files |
DESCRIPTION |
Documents relating to individual litigation involving the Department of Administration. |
RETENTION |
See Comments |
COMMENTS |
Retain in office 5 years after case is closed, then contact the archives for appraisal - if not accepted, then destroy. |
DISPOSITION |
See comments |
RESTRICTIONS |
KSA 45-221(a)(3)(4)(11)(14)(20)(25)(30) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0704-173 |
TITLE |
Memoranda of Understanding or Agreement - Interagency |
DESCRIPTION |
Background material and formal agreements reached between state, local, and/or federal agencies. |
RETENTION |
See Comments |
COMMENTS |
Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions restricted per K.S.A. 45-221(a)(25) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
Agency Number: 296-003
Department of Labor
Division of Employment Security
SERIES ID |
0227-296 |
TITLE |
Appeals Quality Reviews |
DESCRIPTION |
Unemployment Insurance Lower Authority Appeals Quality Review files. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 44-714(e), K.S.A. 45-221(a)(1) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0224-296 |
TITLE |
Benefits Timeliness and Quality (BTQ) Reviews |
DESCRIPTION |
Benefits Timeliness and Quality (BTQ) Review cases. |
RETENTION |
3 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 44-714(e), K.S.A. 45-221(a)(1) |
APPROVED |
2015-01-15
; Revised 2015-03-04 |
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0225-296 |
TITLE |
Call Driver Report |
DESCRIPTION |
Reports completed by intake representatives to document call drivers. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0226-296 |
TITLE |
Interval Report |
DESCRIPTION |
Daily report broken down to 15-minute increments showing how many agents were on the phone during that 15-minute increment and how calls were handled during the 15-minute increment. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0228-296 |
TITLE |
Sensitive Exhibits |
DESCRIPTION |
Documents related to unemployment claims of a sensitive nature (e.g. pornographic pictures). |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
K.S.A. 44-714(e), K.S.A. 45-221(a)(1) |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
Agency Number: 300-XXX
Department of Commerce
Multiple subunits/Subunit not defined
SERIES ID |
0140-300 |
TITLE |
Fiscal Records Related to Grants |
DESCRIPTION |
General records maintained by the Kansas Department of Commerce regarding financial receipts and expenditures and for travel, normally used to monitor, manage, and verify federal program grant expenditures, as required to meet federal audit requirements. |
RETENTION |
010 fisc yrs |
COMMENTS |
This series contains only internal documents. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
SERIES ID |
0118-652 |
TITLE |
Policy Memos - U.S.D.A. |
DESCRIPTION |
Memoranda related to federally-funded child nutrition program policies received from the U.S. Department of Agriculture. |
RETENTION |
Retain until superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
Agency Number: 670-002
Office of the State Treasurer
Municipal Bond Services
SERIES ID |
0008-670 |
TITLE |
Bond Transcripts |
DESCRIPTION |
Bonds and coupons submitted by bond counsels to the State Treasurer regarding the issuance of long term bonds. |
RETENTION |
See comments |
COMMENTS |
Retain 5 years after maturity date, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
Agency Number: 671-001
Pooled Money Investment Board
SERIES ID |
0055-671 |
TITLE |
Letters of Instruction - Municipal Investment Pool (MIP) |
DESCRIPTION |
Form completed by Municipal Investment Pool (MIP) participants to authorize processing transactions in their accounts. |
RETENTION |
005 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0052-671 |
TITLE |
Municipal Investment Pool Enrollment Paperwork |
DESCRIPTION |
Paperwork completed by depositors authorizing officers and employees of the depositor to complete transactions in their account. Includes Resolution and Password Designation forms. |
RETENTION |
Current forms and those covering previous 5 years |
DISPOSITION |
Destroy |
RESTRICTIONS |
NONE |
APPROVED |
2014-12-16
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0058-671 |
TITLE |
Portfolio Management Reports |
DESCRIPTION |
Reports used internally by Director of Investments. Reports include daily portfolio holdings for the Pooled Money Investment Portfolio (PMIP), Health Care Stabilization Fund (HCSF), and Kansas Department of Transportation (KDOT), daily PMIP maturity distribution, and month end cash flow model. |
RETENTION |
3 fiscal years |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0027-671 |
TITLE |
Primary Securities Dealer Files |
DESCRIPTION |
Documents relating to primary security dealers authorized to conduct business with the Pooled Money Investment Board. Documents include Master Repurchase Agreement (MRA) and broker-dealer certification. |
RETENTION |
005 fisc yrs after no longer an active counter party |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
SERIES ID |
0057-671 |
TITLE |
Revenue Estimating Report |
DESCRIPTION |
Interest income estimates presented to the Consensus Revenue Estimating Group. |
RETENTION |
003 fisc yrs |
COMMENTS |
One copy of report is transferred to the State Archives as part of board packets (see series ID 0015-000). |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-01-15
|
K.A.R. NUMBER |
53-2-183 |
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