Kansas Records Retention Schedules
Results of Query:
Search Type: State Records
KAR Number: 53-2-187
Page 1 of 1 showing 36 records of 36 total,
starting on record 1
Agency Number: 264-001
Department of Health and Environment
Administration
Legal Services
SERIES ID |
0706-629 |
TITLE |
Estate Recovery Case Files |
DESCRIPTION |
Correspondence, eligibility history, probate pleadings, family agreements, and related documents relating to legal action taken to recover assets from deceased medical assistance recipients' estates. |
RETENTION |
005 cldr yrs post closure |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 39-709b & 45-221(a)(1)(3)(14)(30) |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0700-629 |
TITLE |
Medical Subrogation Case Files |
DESCRIPTION |
Medical reports, police reports, accident inquiries, correspondence, and related documents relating to agency efforts to recover medical costs. |
RETENTION |
005 cldr yrs post closure |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 39-709b & 45-221(a)(1)(3)(14)(30) |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air
SERIES ID |
0419-264 |
TITLE |
Air Emissions Inventory Forms |
DESCRIPTION |
Completed forms listing basic information regarding industrial operations which emit particles into the air - used as input form for "Air Emissions Inventory Database System". |
RETENTION |
003 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0432-264 |
TITLE |
Air Quality Assement Logs |
DESCRIPTION |
Registers of various section activities related to air quality assessment and enforcement: Order Logs, Complaint Logs, New Plant Logs, Oil Spill Logs, Report Notice Mailing Logs, and Source Test Logs. |
RETENTION |
003 cldr yrs |
COMMENTS |
Contact State Archives for appraisal - if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0452-264 |
TITLE |
Federal Asbestos Hazard Emergency Response Act Management Plans |
DESCRIPTION |
Asbestos management plans that are required to be submitted to the agency by public and private schools under Federal law/regulation. |
RETENTION |
001 cldr yr |
COMMENTS |
Contact State Archives for appraisal - if not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
SERIES ID |
0641-264 |
TITLE |
Fish Kill Reports |
DESCRIPTION |
Reports regarding investigations of fish kills that are used to determine who or what was responsible for the kill and if any regulations have been violated. |
RETENTION |
020 cldr yrs |
COMMENTS |
Contact the State Archives for appraisal. If not accepted, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation
SERIES ID |
1002-264 |
TITLE |
Abandoned Mine Land Project Files |
DESCRIPTION |
Records related to the investigation and remediation of safety hazards posed by historic mining sites, including investigation reports, background research, and environmental and other agreements; and supporting documentation including maps, designs, specifications, analytic data, and construction and post construction inspection reports. |
RETENTION |
030 cldr yrs post closure |
COMMENTS |
Contact State Archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
NONE |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
1001-264 |
TITLE |
Coal Mine Permits |
DESCRIPTION |
Records related to active coal mining, including inspection reports, permit documents, and agreements; and supporting documents including surface water and groundwater reports, analytical data, notice of violations, cessation orders, per ton fees, and other activities required under the Kansas Mine Land Conservation and Reclamation Act. |
RETENTION |
030 cldr yrs post closure |
COMMENTS |
Contact State Archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
NONE |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Radiation
SERIES ID |
0272-264 |
TITLE |
Incident Investigation Files |
DESCRIPTION |
Documents relating to investigations of accidents, incidents, or complaints involving radioactive materials or radiation conducted by Radiation Program staff. |
RETENTION |
010 cldr yrs post closure |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0412-264 |
TITLE |
Small Hospital X-Ray Equipment Survey |
DESCRIPTION |
Survey questions and answers used to determine the methods used by small hospitals in operating the x-ray equipment. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0416-264 |
TITLE |
X-Ray Registration and Inspection Files |
DESCRIPTION |
Documents relating to the registration files and the inspection reports for all possessors and users of x-ray or ionizing radiation producing devices. |
RETENTION |
010 cldr yrs after disposal of device |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
SERIES ID |
0568-264 |
TITLE |
Annual Priority List - EPA Construction Grants and State Revolving Fund Loans |
DESCRIPTION |
Annual report prepared to inform the public of the priorities established for the allocation of EPA construction grants and state revolving fund loans for wastewater facility construction. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0690-264 |
TITLE |
Arkansas River Corridor Assessment Project Records |
DESCRIPTION |
Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality. |
RETENTION |
020 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0005-264 |
TITLE |
Bond Fund Accounts Audit Reports |
DESCRIPTION |
Audit reports related to municipal sewer construction revenue bonds held by the agency. |
RETENTION |
007 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0468-264 |
TITLE |
Clean Lakes Restoration Priority Data Sheets |
DESCRIPTION |
Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information. |
RETENTION |
020 cldr yrs |
COMMENTS |
Contact State Archives for appraisal, if not accepted then destroyed. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0511-264 |
TITLE |
County Sanitation Files |
DESCRIPTION |
Correspondence, lab reports, and other documents relating to domestic sewer and water issues maintained to ensure that private property owners comply with water supply and sanitation regulations. |
RETENTION |
005 cldr yrs |
COMMENTS |
a.k.a. "4.0 Files" |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0566-264 |
TITLE |
County Wide Plan Files |
DESCRIPTION |
Copies of plans, correspondence, and other documents concerning long range plans prepared by counties to guide the development of water and wastewater treatment facilities. |
RETENTION |
Until Plan is Superseded |
COMMENTS |
Contact State Archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0649-264 |
TITLE |
Fish Tissue Monitoring Program Administrative Files |
DESCRIPTION |
Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program. |
RETENTION |
020 cldr yrs |
COMMENTS |
Contact state archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0480-264 |
TITLE |
Groundwater Quality Monitoring Network Data Files |
DESCRIPTION |
Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes. |
RETENTION |
020 cldr yrs |
COMMENTS |
Some information is also found in the EPA's STORET system. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0644-264 |
TITLE |
Groundwater Quality Monitoring Network Files |
DESCRIPTION |
Field notes, lab submission forms, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards. |
RETENTION |
020 cldr yrs |
COMMENTS |
Some data is also found in EPA's STORET system and Kansas University's Kansas Water Database. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0705-264 |
TITLE |
Laboratory Sample Log Sheets |
DESCRIPTION |
Record of water samples submitted to the laboratory for analysis - used to track progress of sample. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0706-264 |
TITLE |
Lake Drinking Water Supply Quality Study Records |
DESCRIPTION |
Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials. |
RETENTION |
020 cldr yrs |
COMMENTS |
Contact state archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0544-264 |
TITLE |
Local Nonpoint Source Management Plans |
DESCRIPTION |
County conservation plans submitted for technical assistance and review to ensure consistency with the state nonpoint source management plan. |
RETENTION |
004 fisc yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0709-264 |
TITLE |
Netbug Computer Reports |
DESCRIPTION |
Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling. |
RETENTION |
020 cldr yrs |
COMMENTS |
Data may also be found in the EPA's STORET system. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0710-264 |
TITLE |
Pesticide Analysis Sheets |
DESCRIPTION |
Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content. |
RETENTION |
020 cldr yrs |
COMMENTS |
This data is also found in the EPA's STORET computer system. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0507-264 |
TITLE |
Public Water Supply - Facility Plans, Drawings, and Specifications |
DESCRIPTION |
Plans, drawings, and specifications relating to public water supply facilities submitted to the Bureau of Water for approval to ensure that facilities are constructed in accordance with standards. |
RETENTION |
005 cldr yrs |
COMMENTS |
Supersedes general schedule retention requirements for "Architectural Plans, Drawings, Maps, and Specifications -0007-000" |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0498-264 |
TITLE |
Sampling Run Planning Documents |
DESCRIPTION |
Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, and other documents. Maintained for both lake and stream sampling programs. |
RETENTION |
005 cldr yrs |
COMMENTS |
Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0635-264 |
TITLE |
Taste and Odor Algae Bloom Program Files |
DESCRIPTION |
Records relating to the short term investigations of algae bloom incidents on Kansas lakes. |
RETENTION |
020 Cldr yrs |
COMMENTS |
Contact state archives for appraisal, if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0694-264 |
TITLE |
Waterfront Construction Files |
DESCRIPTION |
Records regarding review for approval of planned construction projects on waterfronts: correspondence, applications, public notices, and maps. |
RETENTION |
004 cldr yrs |
COMMENTS |
See also "U.S. Army Corps of Engineers 404 Permit Program Records" for applications for permit construction.
Disposition - Contact State Archives for appraisal - if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0542-264 |
TITLE |
Water Quality Certification Files |
DESCRIPTION |
Documents relating to the review and certification of projects which alter water courses to ensure that water quality standards are not compromised as required by state and federal statutes. |
RETENTION |
008 fisc yrs |
COMMENTS |
Contact State Archives for appraisal - if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0505-264 |
TITLE |
Water Quality Field Sample Sheets |
DESCRIPTION |
Records used to identify water sample containers, environmental conditions at time of sample, and field test results for acidity of water. |
RETENTION |
020 cldr yrs |
COMMENTS |
Some data is also input into the EPA STORET computer system. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0652-264 |
TITLE |
Water Quality Standards Files |
DESCRIPTION |
Technical criteria development documents, interdepartmental reviews, public meeting and hearing materials, revisions, and other documents relating to establishment of water quality standards. |
RETENTION |
2 Permit Cycles |
COMMENTS |
A permit cycle runs 005 cldr years |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0712-264 |
TITLE |
Water Quality Standards Task Force Files |
DESCRIPTION |
Notes, minutes, drafts, reports, and other miscellaneous documents regarding activities of the task force to review state water quality standards. |
RETENTION |
010 cldr yrs |
COMMENTS |
Agency will purge duplicative materials such as draft copies before transfer. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
SERIES ID |
0543-264 |
TITLE |
Watershed Demonstration Project Files |
DESCRIPTION |
Correspondence, final report, work plans, budgets, etc. relating to projects established in cooperation with local sponsors to demonstrate the implementation of nonpoint source pollution controls. |
RETENTION |
005 fisc yrs |
COMMENTS |
Contact State Archives for appraisal - if not accepted then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
Agency Number: 331-001
Insurance Department
Administrative Division
SERIES ID |
0056-331 |
TITLE |
Firefighter's Relief Distribution Statements |
DESCRIPTION |
Documents indicating amounts distributed to each participating firefighters relief association. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
; Revised 2015-07-18 |
K.A.R. NUMBER |
53-2-187 |
Agency Number: 331-011
Insurance Department
Health and Life Division
The Life and the Accident and Health (A&H) Divisions combined to form the Health and Life Division.
SERIES ID |
0105-331 |
TITLE |
Utilization Review Organization, Pharmacy Benefits Manager, and Continuing Care Provider Files |
DESCRIPTION |
Applications for registration, certificates of registration, supporting documentation, and correspondence relating to renewal of certificate as a utilization review organization (URO), a Pharmacy Benefits Manager, or a Continuing Care Provider. |
RETENTION |
See comments |
COMMENTS |
Retain approval registration files two years after withdrawal/cancellation, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2015-07-16
|
K.A.R. NUMBER |
53-2-187 |
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