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Kansas Records Retention Schedules

Results of Query:

Agency Code: 522 (Kansas Correctional Industries)

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Agency Number: 522-001
Kansas Correctional Industries
Administration

SERIES ID 0001-522 
TITLE Customer Complaints Report 
DESCRIPTION Documents used to record customer complaints. Reports include name, number date, order number, item description, nature of complaint, etc. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0067-522 
TITLE Material Safety Data Sheets (MSDS)--KCI Products 
DESCRIPTION Form containing information for handling or working with hazardous substances manufactured by Kansas Correctional Industries (KCI). The form includes: product identity, flash point, health issues, handling procedures, and emergency/first aid procedures. 
RETENTION See Comments 
COMMENTS Retain while the product is manufactured, plus 10 calendar years, then transfer one copy to Archives. 
DISPOSITION Archive 
RESTRICTIONS None 
APPROVED 2005-10-13 
K.A.R. NUMBER 53-2-144 

Agency Number: 522-001
Kansas Correctional Industries
Administration
Business/Accounting

SERIES ID 0002-522 
TITLE Accounts Receivable Records 
DESCRIPTION Documents related to the collection of payments due the agency: copies of invoices, signed shippers, customers' purchase orders, Kansas Correctional Industries (KCI) sales orders, and correspondence. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0003-522 
TITLE Inventory Tags - Manufacture Products 
DESCRIPTION Records of physical inventory at cycle count of raw materials, work in process and finished products. 
RETENTION See Comments 
COMMENTS Retain in office 1 fiscal year, then transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0004-522 
TITLE Receipt Vouchers - Kansas Correctional Industries (KCI) 
DESCRIPTION An itemized listing of payments from customers and recording of miscellaneous and private industries income. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0005-522 
TITLE Sales History 
DESCRIPTION An itemized list of products and services provided to customers. The history contains part numbers, descriptions, quantity sold, amounts, customer name and numbers, etc.; includes freight sales as well. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-001
Kansas Correctional Industries
Administration
Manufacture Manager

SERIES ID 0006-522 
TITLE Agricultural and Related Waste Permits 
DESCRIPTION Documents pertaining to annual permit fees for confined livestock feeding operations. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0007-522 
TITLE Pesticide Reports 
DESCRIPTION Reports submitted to the U.S. Environmental Protection Agency and Application for Pesticide Dealer Registration with Kansas Department of Agriculture regarding pesticide production. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, then transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0008-522 
TITLE Subject Files - Manufacturing Manager 
DESCRIPTION Documents and correspondence related to the manufacturing of Kansas Correctional Industries (KCI) products and services. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals

SERIES ID 0009-522 
TITLE Inventory - Raw Materials and Finished Goods 
DESCRIPTION Documents recording a perpetual inventory. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0010-522 
TITLE Subject Files - Chemical Manager 
DESCRIPTION Correspondence, reports, contracts, material safety data sheets, etc. relating to the manufacturing of paint and janitorial products. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Janitorial

SERIES ID 0011-522 
TITLE Chemical Pull List 
DESCRIPTION Documents detailing what raw materials to prepare for production. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0012-522 
TITLE Production Tickets 
DESCRIPTION Documents detailing what product will be made. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Paint

SERIES ID 0013-522 
TITLE Batch Log Book 
DESCRIPTION Record of type of paint made. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0014-522 
TITLE Batch Tickets 
DESCRIPTION Documents recording formula used for making a batch of paint. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0015-522 
TITLE Canning Tickets 
DESCRIPTION Document detailing how to label cans and boxes of selected paints. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0016-522 
TITLE Order Tickets 
DESCRIPTION Document permitting pulling finished goods from stock. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-002
Kansas Correctional Industries
Chemicals
Private Industries

SERIES ID 0017-522 
TITLE Daily Production Records - Private Industries 
DESCRIPTION Lists what was accomplished in the production process. 
RETENTION 001 month 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0018-522 
TITLE Job Order Sheets - Private Industries 
DESCRIPTION Lists the job order number and product per specification to be made. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0019-522 
TITLE Weekly Time Sheets - Private Industries 
DESCRIPTION Documents tracking inmate production time. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-003
Kansas Correctional Industries
Metal Products

SERIES ID 0020-522 
TITLE Production Schedule/Cut Sheet 
DESCRIPTION Documents monitoring job progress and who has worked on them. Includes order number, amount to cut, sheeting color, radius size, type of metal, total sheet size, plate numbers, signatures for shear radius, punch sheet attached to order. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0021-522 
TITLE Subject Files - Metal Products Manager 
DESCRIPTION Correspondence, reports, contracts, etc. relating to the manufacturing of signs, graphics, furniture and re-upholstered products. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-004
Kansas Correctional Industries
Warehouse I

SERIES ID 0054-522 
TITLE Daily Delivery Log 
DESCRIPTION Log of materials received in Warehouse by date, receiving factory, requisition number, quantity delivered and picked up, vendor name, and carrier name. 
RETENTION See Comments 
COMMENTS Retain for 2 fiscal years, transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0022-522 
TITLE Hazardous Materials Log 
DESCRIPTION Log showing perpetual inventory of hazardous materials. 
RETENTION 005 fisc yrs 
COMMENTS Two logs are kept: one in the hazardous materials cabinet in Kansas Correctional Industries (KCI) Warehouse I and the other in the porter's closet in the administration offices of Kansas Correctional Industries (KCI). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0023-522 
TITLE Pick Up Orders 
DESCRIPTION Kansas Correctional Industries (KCI) forms showing product pick up requests from Kansas Correctional Industries (KCI) customers and vendors. Product may be raw materials; product needing mistakes corrected, repaired, to use as a prototype, or to be refurbished. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0024-522 
TITLE Shipping Report - Commercial Freight 
DESCRIPTION Daily shipping documents detailing Kansas Correctional Industries (KCI) customers, date and weight. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0065-522 
TITLE Shipping Report - Products Delivered 
DESCRIPTION Documents detailing goods that need to be delivered to customers and for products that need to be returned to vendors. 
RETENTION See Comments 
COMMENTS Retain 3 fiscal years, transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0025-522 
TITLE Subject File - Warehouse Manager 
DESCRIPTION Records and correspondence relating to the delivery and receiving of raw materials and supplies. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0026-522 
TITLE Trip Tickets 
DESCRIPTION Kansas Correctional Industries (KCI) forms showing Kansas Correctional Industries (KCI) vehicle number, driver, date, destination(s), and number of pieces being delivered and picked up; includes special instructions. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-005
Kansas Correctional Industries
Furniture

SERIES ID 0057-522 
TITLE Detail List/Request 
DESCRIPTION Documents used to identify inmates authorized to go on and/or who performed job installations at customers' sites. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, transfer to inactive storage for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0058-522 
TITLE Hazardous Material Issuance Log 
DESCRIPTION Documents of inventoried caustic supplies checked out to a particular area. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0060-522 
TITLE Inmate Area Assignment 
DESCRIPTION A weekly list of inmates assigned to the shop and designated work stations. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0061-522 
TITLE Installation Schedule Report 
DESCRIPTION Report used to keep track of job orders that require installation and/or have been installed. 
RETENTION See Comments 
COMMENTS Retain 3 fiscal years, transfer to inactive storage for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0063-522 
TITLE Production Schedule 
DESCRIPTION Weekly forms used to track job orders in the shop. 
RETENTION 001 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0064-522 
TITLE Production Tracking Record/Quality Control Sheet 
DESCRIPTION Documents following a product through its assembly process from manufacturing to quality control. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, then transfer to inactive storage for 4 fiscal years, then destroy. Most likely filed with a copy of the job order. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0066-522 
TITLE Spray Glue Log 
DESCRIPTION Forms used to track the contact adhesive usage. 
RETENTION See Comments 
COMMENTS Retain for 10 calendar years, then destroy, unless in litigation. If in litigation, retain for 5 calendar years after litigation ends. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0027-522 
TITLE Subject File - Furniture Manager 
DESCRIPTION Correspondence, reports, contracts, etc. relating to the manufacturing of furniture. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-006
Kansas Correctional Industries
Microfilm

SERIES ID 0028-522 
TITLE Customer Files 
DESCRIPTION Documents related to job specific information--detailing preparation, filming and digitizing outlines for each microfilm project. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0029-522 
TITLE Subject File - Microfilm Manager 
DESCRIPTION Correspondence, reports and documents related to the operation and management of the microfilm division. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-007
Kansas Correctional Industries
Clothing

SERIES ID 0030-522 
TITLE Behavior Log 
DESCRIPTION Log of inmate behavior problems. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0031-522 
TITLE Cutting Log 
DESCRIPTION Log showing cutting table activities. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0032-522 
TITLE Cutting Tickets 
DESCRIPTION Tickets given to cutters. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0033-522 
TITLE Inventory Cards/Stock Record 
DESCRIPTION Lists inventory of material and supplies. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0034-522 
TITLE Job Tracking Log 
DESCRIPTION Log for each job entered in the Job Tech software containing job number, date, part number, description, size, and quantity. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0035-522 
TITLE Packing Cutting Tickets 
DESCRIPTION Cutting tickets that are confirmed shipped from the packing area. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0036-522 
TITLE Subject File - Clothing Manager 
DESCRIPTION Correspondence, reports, and documents related to the manufacturing of clothing. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-008
Kansas Correctional Industries
Farm

SERIES ID 0037-522 
TITLE Cattle Program Records 
DESCRIPTION Documents pertaining to cattle histories, including birth or purchase date, weight, kind, medical data, calving, sold date and/or date of death. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0038-522 
TITLE Grain Bank Records 
DESCRIPTION Documents detailing grains transferred to silos for storage, including date of transfer, the kind of grain, weight, etc. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0039-522 
TITLE Subject File - Farm Manager 
DESCRIPTION Correspondence, reports, and documents related to buying and selling cattle, managing, planting and harvesting of farm related crops. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-009
Kansas Correctional Industries
Private Industries

SERIES ID 0040-522 
TITLE Subject File - Private Industries 
DESCRIPTION Correspondence, contracts, reports, and documents related to the administration and operation of the private industries division. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. Retain all contracts 5 fiscal years after end of contract, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-010
Kansas Correctional Industries
Data Entry

SERIES ID 0041-522 
TITLE Document Control Sheet 
DESCRIPTION Document used to track and record daily data entry batches. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0042-522 
TITLE Imaging and Data Compact Disc - Recovery 
DESCRIPTION Duplicate discs used for recovery purposes only. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0043-522 
TITLE Subject File - Data Entry Manager 
DESCRIPTION Correspondence, reports, and documents related to data entry. 
RETENTION See comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-011
Kansas Correctional Industries
Office Systems

SERIES ID 0044-522 
TITLE Computer Aided Design (CAD) Drawings 
DESCRIPTION Drawings of modular office systems for Kansas Correctional Industries (KCI) customers. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0045-522 
TITLE Manufacturing Records 
DESCRIPTION Documents related to the manufacturing of office seating, and laminate and panel components for modular work stations. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0046-522 
TITLE Subject File - Office Systems Manager 
DESCRIPTION Correspondence, reports, and documents related to the administration and operation of the office systems division. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-012
Kansas Correctional Industries
Hutchinson Correct. Facility (HCF) Agri-Business

SERIES ID 0052-522 
TITLE Adoption Record - Wild Horse 
DESCRIPTION This is a copy of the contract between Bureau of Land Management (BLM) and the adopter of a wild horse. The adopter agrees to comply with the federal regulation in caring for the animal. The document includes adopter's name, address, animal's freezemark number, date of adoption, and adopter's signature. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0053-522 
TITLE Daily Count Sheet 
DESCRIPTION Document contains the number of wild horses kept and cared for by Kansas Correctional Industries (KCI) on behalf of the Bureau of Land Management (BLM) for the United States of America (USA). This count sheet is used to keep track of horses in specific pens and it is also used by KCI accounting office to invoice BLM for reimbursement purposes. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0055-522 
TITLE Daily Hay Usage 
DESCRIPTION Report used to keep track of hay bales purchased, consumed, and remaining on hand. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0056-522 
TITLE Death and Release Record - Wild Horse 
DESCRIPTION Document identifying the freezemark number, and the date and location of the wild horse's death. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0059-522 
TITLE Health Certificate - Wild Horse 
DESCRIPTION Document certifying vaccinations administered to a wild horse. 
RETENTION See Comments 
COMMENTS Retain while in Kansas Correctional Industries' (KCI's) care, then transfer to the new custodian/caretaker when the animal is transferred to another Bureau of Land Management (BLM) site or adopted by an individual. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

SERIES ID 0062-522 
TITLE Pen Count - Wild Horse 
DESCRIPTION A weekly report indicating the number of wild horses in specific pens. The report contains pen numbers and freezemark identifications of all horses in Kansas Correctional Industries' (KCI's) care. 
RETENTION See Comments 
COMMENTS Retain 1 fiscal year, transfer to inactive storage for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-04-14 
K.A.R. NUMBER 53-2-142 

Agency Number: 522-013
Kansas Correctional Industries
Marketing

SERIES ID 0047-522 
TITLE Sales Representatives Files 
DESCRIPTION Correspondence, reports, sales flyers, tools, and customer files maintained by Kansas Correctional Industries (KCI) sales representatives. 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

Agency Number: 522-XXX
Kansas Correctional Industries
Multiple subunits/subunit not defined

SERIES ID 0048-522 
TITLE Inmate Evaluations--Kansas Correctional Industries (KCI) 
DESCRIPTION Any evaluation reports for inmates working for Kansas Correctional Industries (KCI). 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0049-522 
TITLE Inmate Time Cards 
DESCRIPTION Weekly time cards recording dates and hours worked by each inmate. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0050-522 
TITLE Stock Transfers 
DESCRIPTION Documents used to record transfers of raw materials and finished products from one division to another within the Kansas Correctional Industries (KCI). 
RETENTION See Comments 
COMMENTS Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

SERIES ID 0051-522 
TITLE Tool Control Records 
DESCRIPTION Documents of tools checked out and in; used for security control purposes. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-13 
K.A.R. NUMBER 53-2-141 

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