Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-009 (State General Retention and Disposition Schedule. Information Technology)

Page 1 of 1 showing 17 records of 17 total, starting on record 1

Agency Number: 000-009
State General Retention and Disposition Schedule
Information Technology

SERIES ID	0010-000
TITLE	Audit Trail Files
DESCRIPTION	Data generated during the creation of a master file or database used to validate a master file or database during a processing cycle.
RETENTION	See Comments
COMMENTS	Retain a minimum of 12 database/master file backup cycles, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0011-000
TITLE	Automated Program Listing/Source Code
DESCRIPTION	Automated program code which generates the machine-language instructions used to operate an automated information system.
RETENTION	See Comments
COMMENTS	Retain for 3 system update cycles after is superseded or replaced, then destroy.
DISPOSITION	Detroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0023-000
TITLE	Computer Run Scheduling Records
DESCRIPTION	Records used to schedule computer runs including daily schedules, run reports, and other records documenting the successful completion of a run.
RETENTION	See Comments
COMMENTS	Retain until no longer of administrative value to agency, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0024-000
TITLE	Computer Software Licensing Files
DESCRIPTION	Documents proving the licensure and implementation of computer software programs by the agency.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years after the contract or end user license agreement (EULA) has expired, or 5 years after the software is no longer installed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0025-000
TITLE	Computer Usage Logs
DESCRIPTION	Logs documenting computer system usage including but not limited to log-in files, system usage files, data entry logs, and records of individual computer program usage.
RETENTION	See Comments
COMMENTS	Retain until no longer of administrative value to agency, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0030-000
TITLE	Data Administration Policies
DESCRIPTION	Records of data processing policies including those covering access and security, data retention and disposition, and data ownership.
RETENTION	See Comments
COMMENTS	Retain until superseded, obsolete or replaced, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0031-000
TITLE	Data Documentation/Data Dictionary Records
DESCRIPTION	Records generally created during system development or modication and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file layout, code book or table, and other records that explain the meaning, purpose, structure, local relationships, and origin of the date elements.
RETENTION	See Comments
COMMENTS	Retain 3 years after the discontinuance of system and until all system data is destroyed or transferred to new operating environment.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0032-000
TITLE	Data System Specifications
DESCRIPTION	Records necessary for using the system, user guides, system or substem definitions, system flowcharts, program descriptions and documentation, job control or workflow records, system specifications, and input and output specifications.
RETENTION	See Comments
COMMENTS	Retain 3 years after the discontinuance of system and until all system data is destroyed or transferred to new operating environment.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0051-000
TITLE	Hardware and Software Documentation
DESCRIPTION	Records documenting the use, operation, and maintenance of an agency's computer equipment including operating manuals, hardware/software operating system requirements, hardware/software configurations, and equipment control systems.
RETENTION	See Comments
COMMENTS	Retain until the agency no longer uses related hardware or software and all data is tranferred to and made useable in the new hardware/software environment.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0056-000
TITLE	Information Resources Management and Data Processing
DESCRIPTION	Agency IT plans, data processing service plans, strategic plans, and related records used to plan for information systems development, technology acquisitions, data processing services provision or related areas.
RETENTION	See Comments
COMMENTS	Retain until superseded, obsolete or replaced, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0055-000
TITLE	Information Technology Disaster Preparedness and Recovery Plans
DESCRIPTION	Records related to the protection and reestablishment of information technology services, equipment and data (back-up files) in case of a disaster.
RETENTION	See Comments
COMMENTS	Retain until superseded by revised plan, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2000-04-13
K.A.R. NUMBER	53-2-123

SERIES ID	0110-000
TITLE	System Users Access Records
DESCRIPTION	Electronic or textual records created to control or monitor individual access to a system and its data for security purposes, including but not limited to, user account records, security logs, and password files.
RETENTION	See Comments
COMMENTS	Retain until no longer of administrative value to the agency, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0111-000
TITLE	Tape Library Control Records
DESCRIPTION	Records to control the location, maintenance, and disposition of magnetic media in a tape library including list of holdings, control logs, and other data regarding the destruction of tape library electronic files.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0112-000
TITLE	Technical Program Documentation
DESCRIPTION	Copy of program code/program flowcharts, program maintenance log, system change notices, original design documents, specifications, requirements, acceptance tests, and other records that document computer programs and the modifications made to computer programs.
RETENTION	See Comments
COMMENTS	Retain until all data in system has been migrated or destroyed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0117-000
TITLE	Test Database/Files
DESCRIPTION	Routine or benchmark data sets, related documentation, and test results contracted or used to test or develop a system.
RETENTION	See Comments
COMMENTS	Retain until the version of the system is no longer in use, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0128-000
TITLE	Web Server Aggregate Reports
DESCRIPTION	Reports periodically generated from the Web transaction log data to indicate aggregate values and trends.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0129-000
TITLE	Web Server Transaction Logs
DESCRIPTION	Raw data captured from the hypertext transfer protocol (HTTP) header during a Web transaction and stored in a log file.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(12)(13)(14)(30)
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124