Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-102 (Local Government Records. County Appraiser)

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Agency Number: 000-102
Local Government Records
County Appraiser

SERIES ID	0001-102
TITLE	Abatements/Exemptions Personal Property
DESCRIPTION	Shows name and address of owner, description and value of property exempted, and narrative justification for exemption or abatement.
RETENTION	See Comments
COMMENTS	Retain Exemptions until expiration or property is disposed of, then destroy. Retain Abatements 5 appraisal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0002-102
TITLE	Abatements/Exemptions Real Property
DESCRIPTION	Contains record of land and buildings exempt from taxation (burying grounds, public schoolhouses, public worships, public charity, home of the aged, and other public buildings) showing date exempted, parcel number, valuation, description, and location of tract and a narrative justification for the exemption or abatement.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0003-102
TITLE	Added Tax/Change Orders Personal Property and Real Property
DESCRIPTION	Contains a record of additions to, or deductions from, a property assessment because of a clerical error or other statutory authority or an order by the board of county commission, board of tax appeals, or court. Shows taxing district, property owner, description and value of property, additions, deductions, and reason for revision.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0004-102
TITLE	Agricultural Land Inventory Questionnaires
DESCRIPTION	Includes questions about Conservation Reserve Program (CRP). Contains information about a parcel devoted to agricultural purposes, gross income from agricultural purposes, anticipated gross, whether initial or renewal application, signature of owner, date and phone, applications number, parcel number, acres, and legal description.
RETENTION	See Comments
COMMENTS	Retain until annual update, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0005-102
TITLE	Annual Studies
DESCRIPTION	Studies of market conditions that will affect annual property values. Includes land, depreciation, neighborhood analysis and market modeling studies.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Appeals - County Appraiser
DESCRIPTION	Documents pertaining to appeals by property owners on valuation and/or classification of property. Includes appeal form, notice of meeting, documentation to support value, final decision and directions for further appeal.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years, or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0007-102
TITLE	Appeals Hearing Officer/Panel
DESCRIPTION	Documents pertaining to appeals by property owners of the County Appraiser's final determination of valuation and/or classification of property. Includes appeal form, notice of meeting and final decision, correspondence and legal documents if appealed in court.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0009-102
TITLE	Appeals - Small Claims Division
DESCRIPTION	Documents pertaining to appeals by property owners of decisions by the County Appraiser or Hearing Officer/Panel. Includes appeal form, notice of meeting and final decision.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0008-102
TITLE	Appeals - State Board of Tax Appeals
DESCRIPTION	Documents pertaining to appeals by property owners of decision by County Appraiser, County Hearing Officer/Panel or Small Claims Division. Includes name of property owner, county notice of value, appeal papers from county, address, time and place of hearing and final decision.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2006-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0010-102
TITLE	Appraisal Records - Cards
DESCRIPTION	Includes Property Record Cards and Map Work cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and services, topography, accessory buildings and improvements.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0011-102
TITLE	Appraisal Updates Documents
DESCRIPTION	Support documents pertaining to a particular appraisal. May include worksheets, Inventory Contents Sheets (ICS) and Comparable Sales Sheets.
RETENTION	See Comments
COMMENTS	If a permanent record, then archive. If not a permanent record, retain for 5 appraisal years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Assessment Appeals
DESCRIPTION	See Appeals - County Appraiser, appeals - County Hearing Officer/Panel, Appeals - State Board of Tax Appeals.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0019-102
TITLE	Assessments, Notices of Change In
DESCRIPTION	See Change in Value Notices (CVN's).
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0011-102
TITLE	Assessment Worksheets
DESCRIPTION	See Appraisal Updates Documents.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0012-102
TITLE	Attorney General's Opinions
DESCRIPTION	Opinions of the State Attorney General requested by the county.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0033-102
TITLE	Blueprints
DESCRIPTION	See Plans, Blueprints and Drawings.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0013-102
TITLE	Board of Tax Appeal Orders
DESCRIPTION	Orders issued by the Board of Tax Appeals to the County Appraiser concerning petitioners' requests for property adjustments and exemptions.
RETENTION	See Comments
COMMENTS	Retain Exemptions until expiration or property is disposed of, then destroy. Retain all others 5 appraisal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0014-102
TITLE	Boat Owners Lists/Registers
DESCRIPTION	Annual list from State Department of Wildlife and Parks of watercraft registered in the county. Includes owner's name and address, description of boat, motor and trailer, registration number and expiration date.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0015-102
TITLE	Bonds, Industrial Revenue and Economic Development
DESCRIPTION	Documents pertaining to property tax exemptions for Economic Development purposes (Industrial Revenue Bond and property exempt under Article 11, Section 13 of the Kansas Constitution). Includes applications, investigations, letters of intent, support documents and annual claim for exemption forms.
RETENTION	See Comments
COMMENTS	Retain 5 years after exemption expires, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0016-102
TITLE	Boundary Changes Documents
DESCRIPTION	Includes memos, filed notes and working papers concerning annexation and other proposed or actual boundary changes.
RETENTION	Permanent
COMMENTS	Office of origin. May be duplicated in other offices.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0017-102
TITLE	Building Permits
DESCRIPTION	Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor.
RETENTION	Permanent
COMMENTS	Office of origin. May be duplicated in other offices.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0018-102
TITLE	Business Lists - Personal Property
DESCRIPTION	Annual list of business operating within the county provided by the Kansas Department of Revenue. Includes lists of businesses paying sales tax or unemployment insurance.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0037-102
TITLE	Certificates of Valuation
DESCRIPTION	See Real Estate Sales Validation Questionnaire.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0003-102
TITLE	Change Orders - Personal Property and Real Property
DESCRIPTION	See Added Tax/Change Orders - Personal Property and Real Property.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0019-102
TITLE	Changes in Value Notices (CVN's) Record of Notification - Real Property
DESCRIPTION	Contains notification of additions to, or deductions from the appraised value of real property. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0017-102
TITLE	Construction Files
DESCRIPTION	See Building Permits.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0020-102
TITLE	Court Proceedings Affection Property Taxation
DESCRIPTION	Working or reference files pertaining to court cases that may affect taxation levels in the county.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0002-102
TITLE	Exemptions
DESCRIPTION	See Abatements/Exemptions.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0021-102
TITLE	Field Books - Real Property
DESCRIPTION	Field books for real estate assessments, showing name of township or city, name and address of owner, legal description of property, number of acres improved or unimproved, total acreage, assessed value of acreage, value of improvements, total assessed value per acre, and remarks.
RETENTION	Permanent
COMMENTS	Office of origin. Obsolete record. May also be found in County Clerk's office.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0022-102
TITLE	Hearing Officer/Panel Orders
DESCRIPTION	Orders issued to the County Appraiser concerning petitioners' requests for adjustments in valuation and/or classification of property.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Informal Hearings County Appraiser
DESCRIPTION	See Appeals - County Appraiser.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0011-102
TITLE	Inventory Contents Sheet
DESCRIPTION	See Appraisal Updates Documents.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0023-102
TITLE	Lease Property Records
DESCRIPTION	Various records pertaining to assessments on and information about leased property in the county. Includes Leased Ground Assessment Notices, Leased Land Cards, and Leased Property Reports.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0024-102
TITLE	Maps and Plats
DESCRIPTION	Atlases, plats, street maps, appraisal maps, etc. Generally shows parcels.
RETENTION	Permanent
COMMENTS	Office of origin.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0011-102
TITLE	Map Work Cards
DESCRIPTION	See Appraisal Updates Documents.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0005-102
TITLE	Market Modeling Studies
DESCRIPTION	See Annual Studies.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0025-102
TITLE	Mobile/Manufactured Home Registrations
DESCRIPTION	Registrations for mobile/manufactured homes. Shows name of owner, mailing address, description of mobile/manufactured home, and date of purchase.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until delinquency resolved, then destroy. May be duplicated in other offices.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0026-102
TITLE	Motor Vehicle Registrations
DESCRIPTION	Registrations for vehicles not taxed at the time of registration. Includes non-highway vehicles, mopeds, and trucks registered with a gross vehicle weight of 16,000 lbs. or greater. Show name of owner, mailing address, description of vehicle or trailer, and date of purchase.
RETENTION	See Comments
COMMENTS	Retain until superseded or delinquency resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0030-102
TITLE	Oil and Gas Assessments
DESCRIPTION	See Personal Property Assessment Forms.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0027-102
TITLE	Oil and Gas Lease and Production Records
DESCRIPTION	Record of leases on oil and gas reserves. Lists lessor/lessee consideration, location/description of property, and terms of agreement. Also includes annual productivity of wells and reserves.
RETENTION	See Comments
COMMENTS	Retain "Production" totals 010 fisc yrs then destroy. "Sales" totals may be obtained from Kansas Department of Revenue (KDOR) Mineral Division or the Kansas Corporation Commission.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted under KSA 45-221(b)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0028-102
TITLE	Owner/Operator Lists
DESCRIPTION	Statutory listing of all mobile/manufactured homes located in each mobile home park and all docked watercraft as provided by the owner, lessee or operator of each park or dock. Includes the name of the owner, mailing address, location, and description for each.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0006-102
TITLE	Payment Under Protest Appeals
DESCRIPTION	See Appeals - County Appraiser.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0029-102
TITLE	Personal Property Assessment Forms
DESCRIPTION	Annual listings of tangible personal property of individuals and corporations for each specified appraisal year. Listing includes name and mailing address of owner and an itemized list containing description and location of the filer's taxable personal property.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until delinquency is resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0031-102
TITLE	Personal Property Notices of Value
DESCRIPTION	Contains notification of property classification and appraisal value. Shows name of owner and mailing address, description and value of property appraised, county identification number and directions for appeal.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until delinquency is resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0030-102
TITLE	Personal Property Valuation Guides
DESCRIPTION	Valuation guides prescribed by the Division of Property Valuation for the purpose of valuing personal property for a specified appraisal year.
RETENTION	See Comments
COMMENTS	Retain 5 appraisal years or until delinquency is resolved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0032-102
TITLE	Photographs
DESCRIPTION	Includes aerial and other photographs. Also includes prints, negatives, slides, and digital images of property.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0033-102
TITLE	Plans, Blueprints, Drawings
DESCRIPTION	Engineering plans relating to assessable structures.
RETENTION	Permanent
COMMENTS	Office of origin.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0010-102
TITLE	Property Record Cards
DESCRIPTION	See Appraisal Records - Cards.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0034-102
TITLE	Ratio Records
DESCRIPTION	Records pertaining to ratio studies used to attain equitable property valuation levels throughout the state. Includes Ratio Study Reports and Appeals by County Appraiser and County Commissioners.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0035-102
TITLE	Real Estate Ownership - Lists and Indexes
DESCRIPTION	Report that lists number of houses, owners, acres, lots, and property values.
RETENTION	Permanent
COMMENTS	Office of origin.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0036-102
TITLE	Real Estate Sales Validation Questionnaire
DESCRIPTION	Contains the parcel identification and location of the property, name and address of the seller and purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sale price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property.
RETENTION	005 appraisal yrs
COMMENTS	Office of origin.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 79-1437©
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0037-102
TITLE	Real Estate Transfers
DESCRIPTION	Record of transfer of title to farmlands and city lots, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks.
RETENTION	Permanent
COMMENTS	Office of origin. May be duplicated in other offices.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0038-102
TITLE	Small Claims Division Orders
DESCRIPTION	Orders issued by the Small Claims Division to the County Appraiser concerning petitioners' requests for property adjustments.
RETENTION	005 appraisal yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0019-102
TITLE	Valuation Notices
DESCRIPTION	See Change in Value Notices (CVN's) - Real Property, Personal Property Notice of Value.
RETENTION
DISPOSITION
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122

SERIES ID	0039-102
TITLE	Zoning Regulations
DESCRIPTION	Reference copies of county zoning regulations.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13
K.A.R. NUMBER	53-2-122