Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-104 (Local Government Records. County Clerk)

Page 1 of 1 showing 83 records of 83 total, starting on record 1

Agency Number: 000-104
Local Government Records
County Clerk

SERIES ID	0001-104
TITLE	Abstract of Real and Exempted Property Tax Lists
DESCRIPTION	Compiled by the County Appraiser and filed with the Clerk, who then transmits it to the state Director of Property Valuation. Consists of all real and exempt property appraisals which in aggregate list all taxable land and improvements located within the county, showing for each taxing district: tax rate, real property, valuation, personal property valuation, total valuation, allocations for various funds, total local levy, and grand total levy.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Abstracts of Special Assessments
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0002-104
TITLE	Added Tax Order - Personal Property and Real Estate
DESCRIPTION	Contains a record of additions to, or deductions from, the lists because of error or an order of the board of revision, board of tax appeals or court. Shows taxing district, property owner, description of tract, addition or deduction, and reason for revision.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0038-104
TITLE	Amount of Money in Each Treasury Fund
DESCRIPTION	See Monthly Reports.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0010-104
TITLE	Annexation Records
DESCRIPTION	See Boundary Changes.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0040-104
TITLE	Appointments and Oaths
DESCRIPTION	See Oaths and Officer Bonds.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0003-104
TITLE	Appraisal Records Cards/Sheets/Volumes
DESCRIPTION	Property record cards for rural, residential, industrial, commercial and exempt property, giving information on ownership, building permits, assessment records, use or occupancy, construction date, age and condition, land description, sales and rental information, street improvement, zoning, utilities and service, topography, accessory buildings and improvements.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0004-104
TITLE	Appraisal Rolls for Taxable and Exempt Real Property
DESCRIPTION	See Assessment Rolls and Abstracts
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0054-104
TITLE	Assessed Valuation by Address/owner
DESCRIPTION	See Tax District Valuation Summaries.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0004-104
TITLE	Assessment Rolls and Abstracts
DESCRIPTION	Record of real estate/personal property assess for taxation, showing name and address of owner, school district number, legal description of tract or listings of property, itemized values of information in question, and comparison with previous years taxes. Also know as work sheets for the county treasurer's tax rolls. This record series may also be found in the county appraiser's or county treasurer's office.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0005-104
TITLE	Assessments, Notices of Change In
DESCRIPTION	Contains notification of additions to, or deductions from taxable amount. Shows taxing district, property owner, description of tract, addition or deduction and reason for revision.
RETENTION	003 fisc yrs
COMMENTS	Includes Assessment Increase Lists.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0003-104
TITLE	Assessment Worksheets
DESCRIPTION	See Appraisal Cards/Sheets/Volumes for Personal Property. See Field Books for Real Property.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0006-104
TITLE	Balance Register
DESCRIPTION	Contains daily statement of transactions, showing cash balance at beginning of day, receipts and disbursements during the day and balance at the end of the day.
RETENTION	See Comments
COMMENTS	Also called Daily Cash Statements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Benefit District Assessments and Support Documents
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0016-104
TITLE	Board of County Commissioners Records
DESCRIPTION	See Clerk's Notes. Also see separate schedule for these records.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0007-104
TITLE	Board of Tax Appeals - Orders
DESCRIPTION	Orders issued by the State Board of Tax Appeals to County Appraiser concerning petitioner's requests for adjustments to assessed tax.
RETENTION	003 fisc yrs
COMMENTS	Retention also applies to County Board of Equalization.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0008-104
TITLE	Bond Records--Operational Documents
DESCRIPTION	Records of bonds issued and redeemed supporting documents and reports including account reports, sale notices, bond and coupons due reports, cancelled bonds and coupons, school district bonds, and county facilitated private purpose bonds.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years, then destroy. County facilitated private purpose bonds trustee's monthly statement of accounts retain until audited, usually 1 fiscal year, then destroy. The bond trustee (usually a bank) maintains a record copy as well. See also Bond Records--Transcripts.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0009-104
TITLE	Bond Records--Transcripts
DESCRIPTION	Records of bonds issued and redeemed including the resolution, incumbency certificate, legal opinions, interest exempt from federal income tax, etc.
RETENTION	See Comments
COMMENTS	Retain transcript until bond matures plus 5 calendar years then destroy. See also Bond Records--Operational Documents.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0010-104
TITLE	Boundary Changes Documents
DESCRIPTION	Includes memos, field notes and working papers concerning annexation and other proposed or actual boundary changes for personal, commercial or municipal property.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0011-104
TITLE	Cemetery, Drainage and Sewer District Records
DESCRIPTION	Documents concerning the creation, incorporation, administration, operation and activities of the above.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0012-104
TITLE	Census Lists Reports and Studies
DESCRIPTION	Copies of census enumerations, abstracts and reports. Usually lists address, members of the household, occupations, family relationships, value of property, etc. Reports and studies are based on the census abstract which vary and may document population density, average annual income, distribution of racial/ethnic groups, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0013-104
TITLE	Certificates and Seals--Personal Property
DESCRIPTION	Documents similar to liens on personal property, like proof of postings and affidavit setting forth the claim and actual expenses.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0014-104
TITLE	Certificates of Valuation
DESCRIPTION	Contains identification and location of the property, name and address of the purchases, sales price, date of sale, the classification and subclassification to which such property belongs, nature and circumstances peculiar to the sale, whether any personal property was included in the sales price, whether the purchaser assumed any mortgages or liens, loans, leases or taxes, the method of financing, whether any special assessments are levied against the property.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 79-1437c
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0015-104
TITLE	Clerk's Financial Reports
DESCRIPTION	Reports to the County Treasurer detailing financial activity occurring the County Clerk's office. Usually submitted monthly.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0016-104
TITLE	Clerk's Notes
DESCRIPTION	Notes taken by the County Clerk during meetings of the Board of County Commissioners.
RETENTION	See Comments
COMMENTS	Retain until minutes are approved, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0017-104
TITLE	Coroner's Inquest Record Books and Reports
DESCRIPTION	Records and returns of inquests and findings in violent and sudden deaths, showing name of deceased, cause and date of death, date of inquest, names of jurors and witnesses, finding of coroner or jury, amount of fees.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	May be restricted K.S.A. 45-221(a)(3)(10)
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0018-104
TITLE	Court Proceedings Affecting Property Taxation
DESCRIPTION	Working or reference files pertaining to court cases that may affect taxation levels in the county.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0019-104
TITLE	Delinquent Personal Property and Real Estate Reports
DESCRIPTION	Annual reports of delinquent real estate and personal property taxes. Lists name of taxpayer, location and description of property, assessed valuation, amount of tax, interest, penalty and total payments due. Also may detail how collected Delinquent Taxes were distributed.
RETENTION	005 fisc yrs
COMMENTS	Also called Distribution of Delinquent Tax Sale Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0011-104
TITLE	Drainage Districts
DESCRIPTION	See Cemetery, Drainage and Sewer Districts.
RETENTION
DISPOSITION
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0020-104
TITLE	Easements
DESCRIPTION	Record of rights (usually right-of-way) granted to one party to make limited use of another party's real property.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0012-104
TITLE	Enumerations of Population
DESCRIPTION	See Census Lists, Reports and Studies.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0021-104
TITLE	Farm Name Register
DESCRIPTION	Register of farm names, showing date of registration, application number, name of farm, name and address of owner, legal description of property. Arranged numerically by application numbers or alphabetically by surname.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0022-104
TITLE	Fire Incident Reports
DESCRIPTION	Fire, civilian casualty, and firefighter casualty reports, KS Fire Incident Reports, daily check sheets, etc. relating to any insurance losses in excess of $500.
RETENTION	010 cldr yrs
COMMENTS	Retain local copy 10 calendar years then destroy. Other county offices may have this record series. The copy sent to the Kansas State Fire Marshal's Office is retained for 5 calendar years only as a convenience copy.
DISPOSITION	Destroy
RESTRICTIONS	5 U.S.C. 552(a)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0023-104
TITLE	Fire Protection Agreements
DESCRIPTION	Agreements between municipalities concerning mutual assistance and complete fire protection.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-199

SERIES ID	0024-104
TITLE	General Ledger
DESCRIPTION	Contains ledger accounts of disbursements from county funds, showing name of fund, amounts, and date appropriated and debited, total disbursements, overdrafts, and credit balance remaining in each fund.
RETENTION	Permanent
COMMENTS	Also called Appropriations Ledger.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0025-104
TITLE	Homestead and Food Sales Tax Assistance Documents
DESCRIPTION	Documents related to assisting individuals with their Homestead and Food Sales Tax Refund Claims.
RETENTION	See Comments
COMMENTS	Retain until no longer useful then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions may be restricted
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0026-104
TITLE	Indebtedness, Annual Statement
DESCRIPTION	Contains annual financial statements itemizing taxes collected, amounts distributed to each county fund and political subdivision, and amount debited.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0027-104
TITLE	Intangible Tax Records
DESCRIPTION	Documents pertaining to intangible property taxes levied by local governments.
RETENTION	See Comments
COMMENTS	Retain Intangible Returns and miscellaneous related documents 5 fiscal years, then destroy. Retain Intangible Tax Rolls and Registers permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0028-104
TITLE	Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill
DESCRIPTION	The approved notice of intent to drill including the operator and contractor information, purpose of drilling, drilling date, land description, depth, type of drilling equipment, etc.
RETENTION	See Comments
COMMENTS	Convenience copy only--retain until no longer useful then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0029-104
TITLE	Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid
DESCRIPTION	Plans regarding proposed road construction for companies to bid on.
RETENTION	See Comments
COMMENTS	Retain during bid process plus 30 days then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-131

SERIES ID	0030-104
TITLE	Land Surveys
DESCRIPTION	Record of surveys made by county surveyor showing plats of townships and sections, locations of markers and all data pertaining to the survey.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0003-104
TITLE	Ledger Sheets
DESCRIPTION	See Appraisal Cards/Sheets. Volumes for personal property and Field Book for real property.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0056-104
TITLE	Levy Sheets
DESCRIPTION	See Tax Levy Rate Sheets/Cards.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0031-104
TITLE	Licenses and Permits
DESCRIPTION	Copies of applications and permits issued allowing individuals to conduct business in certain fields. Often includes name of licensee, address of business, issuance date and license or permit number.
RETENTION	See Comments
COMMENTS	Retain Expiration 3 calendar years, then destroy. Retain Denial 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0032-104
TITLE	Licenses and Permits - Recreation/Sporting
DESCRIPTION	Copies of applications and permits issued allowing individuals to participate in recreational or sporting activities. Often includes name of licensee, issuance date and license or permit number.
RETENTION	See Comments
COMMENTS	Retain Expiration 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0033-104
TITLE	Licenses and Permits - Registers, Logs and Reports
DESCRIPTION	Annual logs of licenses issued to individuals to conduct business in the county.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0005-104
TITLE	Lists of Assessment Increases
DESCRIPTION	See Assessments, Notices of Changes
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0034-104
TITLE	Lists of Businesses in County
DESCRIPTION	Annual list of businesses residing within the county.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0035-104
TITLE	Lists of Taxes
DESCRIPTION	Enumeration of taxpayers listing name, address and taxation district.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0036-104
TITLE	Livestock Marks and Brands
DESCRIPTION	Register of marks and brands for livestock showing address of owner, description or diagram of mark or brand, amount of fees paid and date registered.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0037-104
TITLE	Maps and Plats
DESCRIPTION	Atlases, plats, street maps, appraisal maps. Generally shows parcels.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0038-104
TITLE	Monthly Reports
DESCRIPTION	Contains copies of monthly financial statements to the county commissioners for receipts, shows, amount and fund credited and for disbursements, amount and fund debited. Shows amount of money received to the credit of each fund and account, the amount disbursed from each, the balance remaining to the credit of each and the balance of money in the treasury and depository.
RETENTION	See Comments
COMMENTS	Retain until audited, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0039-104
TITLE	Motor Vehicle Records
DESCRIPTION	Property Tax Refund Applications, Registration and Property Tax Receipts, Sales Tax and Compensating Use Sales Tax Reports, Tag and Decal Listing Sheet, Tax Refunds, and Copies of Title Applications.
RETENTION	See Comments
COMMENTS	Retain one year for audit purposes.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0060-104
TITLE	Moving Permits
DESCRIPTION	Documents related the use of county roads and possible temporary alteration of utilities.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-10-14
K.A.R. NUMBER	53-2-140

SERIES ID	0028-104
TITLE	Notice of Approved Intent to Drill
DESCRIPTION	See Kansas Corporation Commission (KCC) Notice of Approved Intent to Drill
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0040-104
TITLE	Oaths and Officer Bonds
DESCRIPTION	Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation.
RETENTION	See Comments
COMMENTS	Retain 5 calendar years after term is expired, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0050-104
TITLE	Orders for Abatement
DESCRIPTION	See Tax Abatements - Real and Personal Property.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0007-104
TITLE	Orders to Correct Tax Rolls
DESCRIPTION	See Board of Tax Appeals - Orders.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0041-104
TITLE	Park Development Projects
DESCRIPTION	Various documents including maps, plans, correspondence and proposals for park creation and development.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0042-104
TITLE	Plans, Blueprints, Drawings
DESCRIPTION	Engineering plans relating to public improvements (roads, sewers, bridges, ditches, etc.) and public facilities and structures.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0037-104
TITLE	Plats
DESCRIPTION	See Maps and Plats.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0043-104
TITLE	Real Estate Records
DESCRIPTION	Records documenting the ownership, transfer and taxation of public and private land.
RETENTION	See Comments
COMMENTS	Includes: Ownership Lists and Indexes, Transfer Records Books, Classification and Assessed Valuation Reports, and Deeds for Lands Owned by Public Agencies. If duplicative of records maintained by the Register of Deeds, retain until no longer useful, then destroy. If not duplicative, retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0029-104
TITLE	Road Plans Under Bid
DESCRIPTION	See Kansas Department of Transportation (KDOT) and Kansas Turnpike Authority (KTA) Plans Under Bid.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0044-104
TITLE	Rural High Schools - Clerk's Copy
DESCRIPTION	County Clerk's copies of documents pertaining to the creation and operation of rural high schools.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0045-104
TITLE	School District Boundaries/Maps and Land Records
DESCRIPTION	Records of organization of school districts and establishment and alteration of school district boundaries showing name and number of district, date and place of first meeting, description and population of proposed district, time limit of appeals, results of first meeting, officers elected, date organization perfected, plats and drawings of district, description of final boundaries, legal instruments and appraisals.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Sewer Assessment Records
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0011-104
TITLE	Sewer Districts
DESCRIPTION	See Cemetery, Drainage and Sewer Districts.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0046-104
TITLE	Special Assessments
DESCRIPTION	Contains lists of special assessments for ditches, bridges, sewers, sidewalks and streets showing taxing districts, property owners, nature of improvement, lot and parcel number, acreage assessed, assessment, and record of payment.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0046-104
TITLE	Special Tax Reports
DESCRIPTION	See Special Assessments.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0047-104
TITLE	State Assessed Utilities
DESCRIPTION	Certifications by state Director of Property Valuation to the County Clerk of the amount of state assessed utility valuations for each taxing district.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0007-104
TITLE	State Reports
DESCRIPTION	See Indebtedness Annual Reports
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0049-104
TITLE	Stray Animal Records
DESCRIPTION	Includes filed documents relating to the recovery or sale of estrays filed by the sheriff or other collector of estrays.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0048-104
TITLE	Stray Animal Registers
DESCRIPTION	Includes recorded affidavits and bonds of collectors of strayed animals, affidavits of appraisal of the animals and any reports of the death of strays or affidavits of ownership of strays.
RETENTION	Permanent
COMMENTS	Also called Estray Records.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0050-104
TITLE	Tax Abatements/Exemptions - Personal Property
DESCRIPTION	Shows name and address of owner, description and value of property exempted and narrative justification for exemption.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0051-104
TITLE	Tax Abatements/Exemptions - Real Property
DESCRIPTION	Contains record of land and buildings exempted from taxation (burying grounds, public schoolhouses, public worships, public charity, home for the aged and other public buildings) showing date exempted, parcel number, valuation, description and location of tract.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0052-104
TITLE	Tax Collection Register - County Clerk's Copy
DESCRIPTION	Record of tax collections showing receipt number, name of townships, school district number, name of taxpayer, description of property, taxable valuation, amount of tax for each purpose, period and amount of delinquency, fees, penalties and refunds. A near duplicate of Assessment Rolls kept by County Assessor.
RETENTION	003 fisc yrs
COMMENTS	Also called Tax Rolls, Includes Corporations and Utilities
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0053-104
TITLE	Tax Distribution Worksheet
DESCRIPTION	Working documents used in the compilation of the Tax Distribution Register.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0054-104
TITLE	Tax District Valuation Summaries
DESCRIPTION	Abstracted statistics listing aggregate totals of tax valuation for particular taxing districts.
RETENTION	003 fisc yrs
COMMENTS	Value of Name/Address Reports.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0056-104
TITLE	Tax Levy Rate Sheets/Cards
DESCRIPTION	Contains a record of tax levies for political subdivisions showing the county showing for year of levy, taxing district, estimated, requirements for the coming year, and tax to be levied.
RETENTION	Permanent
COMMENTS	Also called Dead Levy Boards.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0055-104
TITLE	Tax Lien Notices (Personal and Franchise)
DESCRIPTION	Contains copies of notices of payment of franchise or excise tax liens. Shows file number, name and address of taxpayer, tax and penalty due, and date and time filed.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0057-104
TITLE	Transfer Records
DESCRIPTION	Record of transfer of title to farmlands and city lots showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration and remarks.
RETENTION	See Comments
COMMENTS	If duplicative of Register of Deed's records, retain 3 calendar years, then destroy. If an original and not duplicated record, retain permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0058-104
TITLE	Vacation or Alteration of Streets and Alleys, Plats, Easements and Setbacks
DESCRIPTION	Documents concerning changes in classification or use of public improvements.
RETENTION	Permanent
COMMENTS	Also called Dead Levy Boards.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119

SERIES ID	0059-104
TITLE	Welfare Lists Monthly Recipients of/Welfare Public File
DESCRIPTION	Public lists which contain the names and addresses of all recipients receiving general assistance benefits along with payments issued to an individual during the preceding month. The names and addresses of children in foster care who are receiving such benefits shall be excluded from said list.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 39-709b
APPROVED	1999-04-15
K.A.R. NUMBER	53-2-119