Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-106 (Local Government Records. County Engineer/Planning)

Page 1 of 1 showing 54 records of 54 total, starting on record 1

Agency Number: 000-106
Local Government Records
County Engineer/Planning

SERIES ID	0001-106
TITLE	Annexation Records
DESCRIPTION	Contains copies of petition for annexation showing date, names and addresses of subscribers and description of land to be annexed including a plat. Contains a copy of the commissioner's resolution assigning date and time for a hearing, report of the county engineer or other designated county officer about the accuracy of the petition description, report from the municipality into which the land is to be annexed regarding the potential effect on current services (police, fire, water, sewer) and a resolution of the commissioners granting or denying the petition.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0002-106
TITLE	Annual Reports
DESCRIPTION	Contains annual report to county commissioners concerning conditions of roads, bridges, culverts, ditches, water and sewer lines including amount needed to maintain each over the coming year and cost estimates for new construction.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0003-106
TITLE	Bridge and Culvert Files
DESCRIPTION	Contains original documents relating to the construction and repair of bridges and culverts including surveyor's data with sketches and blueprints of substructure and superstructure, surveyor's specifications for materials and types of construction, estimates of cost, notices to bidders, bids, and resolutions of commissioners letting contracts, location including section township, range, road, streams. Also may include original landowner, description of structure, and condition.
RETENTION	See Comments
COMMENTS	Retain for the life of the structure, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0004-106
TITLE	Bridge Inspection Records
DESCRIPTION	Contains a record of engineers' annual inspection of bridges showing name, description, river or stream, condition of floor joints, beams, spans and substructure, stature of bridge, and miscellaneous remarks.
RETENTION	See Comments
COMMENTS	Retain for the life of the structure, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0005-106
TITLE	Building Inspection Documents
DESCRIPTION	Contains owner, location of property, plans and building permit numbers, date issued, location of structure and type of construction. Includes date, remarks and inspector's signature for excavation, footing, foundation and final approval inspections.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0006-106
TITLE	Building Master Record
DESCRIPTION	Record of each commercial, non-residential and residential structure detailing a history of permits issued for construction or alteration, certificates of occupancy, inspections carried out and violations.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0007-106
TITLE	Building Permit Records
DESCRIPTION	Includes name of owner, amount of money to be expended, type of structure, location, date and name of contractor. May also be maintained in other offices.
RETENTION	See Comments
COMMENTS	Retain Applications and Registers permanently, retain Information Cards, Monthly Reports, Building Permit Lists 3 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0008-106
TITLE	Building Permits, Copies
DESCRIPTION	Copy of the original. Shows name and address of owner, location of property, proposed construction and date issued.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0009-106
TITLE	Building Plans
DESCRIPTION	Includes blueprints for structures for which a building permit has been issued, including data on plotting and electrical, heating and plumbing systems.
RETENTION	See Comments
COMMENTS	Retain until passed final inspection, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0010-106
TITLE	Chemical Level Analysis - Water
DESCRIPTION	Daily or monthly logs, sheets and summaries of chemical presence in water.
RETENTION	010 cldr yrs
COMMENTS	Meets EPA requirements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0011-106
TITLE	Comprehensive Plans
DESCRIPTION	Master development plan. Includes information on land use, economic development, population, housing needs, utilities and services.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0248-000
TITLE	Contractors Licensing/Trades Certification
DESCRIPTION	Licenses issued locally to contractors to authorize them to do business as builders, general contractors, or trades contractors for installation or work on specific types of systems including HVAC, plumbing, electrical, carpenters, etc. Includes applications, examination results, and other personally identifiable information.
RETENTION	See Comments
COMMENTS	Two (2) calendar years from the expiration, cancellation, revocation or denial of the license.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2018-07-19
K.A.R. NUMBER	53-2-200

SERIES ID	0012-106
TITLE	Ditch Records
DESCRIPTION	Contains original documents relative to the establishment of drainage ditches, including petitions, orders of hearings by commissioners, orders to view and survey, viewers' and surveyors' reports, notices to bidders, bids, contracts, grades and elevations, plats of ditch, completed survey, orders for assessment, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0013-106
TITLE	Easements
DESCRIPTION	Copies of legal instruments filed with the Register of Deeds allowing right-of-way to make limited use of private property.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Register of Deed's copy is the official record copy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0014-106
TITLE	Electrical Permit Records
DESCRIPTION	Includes name and address of owner and contractor, location of dwelling, type of fusing system, number of outlets and fixture to be installed and date permit issued.
RETENTION	See Comments
COMMENTS	Retain Copies of Electrical Permit Records 1 calendar year, then destroy. Retain Permit Register permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0015-106
TITLE	Fecal Coliform Counts
DESCRIPTION	Daily and or monthly logs, sheets, and summaries of fecal coliform presence in water.
RETENTION	005 cldr yrs
COMMENTS	Meets EPA requirements.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0016-106
TITLE	Field Notes
DESCRIPTION	A record of survey and measurement data from which plats and road, ditch, bridge and culvert plans are compiled, showing date of survey, measurements, and surveyor.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0017-106
TITLE	Flood Control and Watershed Records
DESCRIPTION	Various documents concerning flood plains and watersheds. May include flood hazard boundary maps, documents concerning federal flood insurance, flood damage, rainfall statistics and information pertaining to watershed districts.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0018-106
TITLE	Grant Files
DESCRIPTION	Correspondence, memos, research notes and supporting materials pertaining to state and federal grant projects.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after completion of grant, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0019-106
TITLE	Haulers' Tickets
DESCRIPTION	Contains a record of delivery including salt, gasoline, asphalt, and septic tank hauler records showing date of delivery, name and address of supplier, amount and type of material delivered and by whom.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0020-106
TITLE	House Number Register
DESCRIPTION	Lists the assignment of addresses to particular houses.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0021-106
TITLE	Incinerator Records
DESCRIPTION	Various record series pertaining to maintenance, fuel consumption, emissions and other daily operations.
RETENTION	See Comments
COMMENTS	Retain Daily and Monthly Sheets 5 calendar years, then destroy. Retain Fuel Reports and Ash Hauling Records permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0022-106
TITLE	KDOT Agreements
DESCRIPTION	Includes formal memoranda of understanding between the county and the State Department of Transportation. May also contain petitions for construction or improvement of a road, description of proposed work (such as widening, paving or repairing), and copies of commissioners' resolutions letting contracts for the work.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0023-106
TITLE	Landfill Reports
DESCRIPTION	Regular reports on truck contents deposited at landfills. May include date, time, vehicle, contents and load size.
RETENTION	See Comments
COMMENTS	Retain Daily sheets (if summarized in a monthly report) and copies of Dump Tickets 3 calendar years, then destroy. Retain Monthly Sheets permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0024-106
TITLE	Landfill Site Records
DESCRIPTION	Contains applications for annual permit and inspection reports showing name and location of landfill or other open dumping area, names and addresses of owner and operators, violations found and recommendations for correction or improvement.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0025-106
TITLE	Maps and Blueprints
DESCRIPTION	Various maps and blueprints which might include information on zoning, soil, land use utilities, water supplies, road and bridge construction and repair, water mains, sewer lines, sewer line connections, fire hydrants, sewer district boundaries, valve locations and bench marks, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0046-106
TITLE	Meter Books
DESCRIPTION	See Water/Sewer Customer Billing Sheets and Ledgers.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0026-106
TITLE	Photographs
DESCRIPTION	Aerial and other. Including streams, roads, lakes, bridges, railroads, drainage systems, wooded areas, culverts, ditches, cities, buildings, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0027-106
TITLE	Plat Books - Roads
DESCRIPTION	Contains profile drawings, plats and sketches of construction and improvement of roads in the county showing for each: name, boundary lines, owners of property which runs on or is adjacent to each road, type of road, and date established.
RETENTION	See Comments
COMMENTS	Retain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0028-106
TITLE	Plat Books - Surveys
DESCRIPTION	Contains plats of tract surveys showing number and date of survey, township, boundary lines of tract, area, boundary landmark designated, description of tract, owner, surveyors, and surveyor's fee.
RETENTION	See Comments
COMMENTS	Retain permanently unless also maintained by the Register of Deeds. If so, retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0029-106
TITLE	Plat Books - Zoning
DESCRIPTION	Detailed maps listing zoning regions for unincorporated lands which have existing zoning plans.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0030-106
TITLE	Project/Improvement Reports
DESCRIPTION	Technical project reports on such subjects as land use, housing market, mobile homes, analysis of governmental services, open space, taxes, residential development, parking and traffic, water supply, population, transportation, sanitary improvements, inspection reports, estimates of costs, notices of assessments, proposed improvements showing date, nature, number and location of improvement, petitioners, etc. May also include blueprints.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0031-106
TITLE	Project Working Files
DESCRIPTION	Working papers used by staff assigned to a specific project including research notes, related correspondence, preliminary drafts and final project report.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0030-106
TITLE	Public Improvement Files
DESCRIPTION	See Project/Improvement Reports.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0032-106
TITLE	Pumping Station Records
DESCRIPTION	Plans, reports and blueprints pertaining to the construction, history and background of pumping facilities.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0033-106
TITLE	Right-of-Way Acquisition and Condemnation Records
DESCRIPTION	Includes applications for permits to open pavement, to perform work on county roads without opening pavement, to install utility poles, transmission lines or to install driveways, showing for each: names and addresses of applicant, builder or contractor, description and location of proposed work, dates work to commence and be completed, and date permit issued.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0034-106
TITLE	Road Dedication and Name Change Records
DESCRIPTION	Information on road dedications, name changes, easements, etc.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0035-106
TITLE	Road Files
DESCRIPTION	Contains a record of proceedings before the county commissioners regarding the establishment, improvement or vacation of public roads showing name, date petition filed, petitioners, a record of hearings on the petitions, orders to view the proposed route and reports of the viewers, orders to the county engineer to survey the proposed route, engineer's report with survey data on proposed improvements, a record of lands to be appropriated for the improvement showing owner, acres owned, and quantity of land to be appropriated and resolutions granting or rejecting the petition.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0036-106
TITLE	Sewer Connection Permits
DESCRIPTION	Contains a record of permits to install sanitary sewers, sewer connections, water meters, and connections to water mains showing date of issue, permit number, name and address of property owner, person making the connection, addition, lot and sewer district numbers, amount of fee, length and size of connection, location of connection, person laying the drain, dates completed and inspected, and diagram of installation.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after final approval, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0037-106
TITLE	Sewer Licenses
DESCRIPTION	Contains copies of licenses issued to sewer tappers showing date of issuance and name and address of licensee.
RETENTION	See Comments
COMMENTS	Retain until expiration, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0039-106
TITLE	Sewer/Water Line Files
DESCRIPTION	Contains records of the establishment of sewers and water lines including correspondence with contractors, bidders and engineers, tap drawings, blueprints, EPA correspondence and assessments.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0038-106
TITLE	Sewer/Water Line Inspection Records
DESCRIPTION	Inspection reports to sanitary engineers for sewers, water lines and hydrants, showing dates of report and inspection, number and location of improvement, addition, property owner, inspector plus permit number and findings.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0040-106
TITLE	Subdivision Records
DESCRIPTION	Contains record plat copies, subdivider's agreements, correspondence, design calculations, plan and plat review comments, original drawings and final plans.
RETENTION	See Comments
COMMENTS	Retain permanently unless maintained by the Register of Deeds.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0041-106
TITLE	Surveys
DESCRIPTION	Consists of a record of all surveys made by the county engineer or other designated officer showing type of survey, date, location, property owners, surveyor and plat.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0042-106
TITLE	Tap Records
DESCRIPTION	Record of taps made into the water and sewer lines showing name and address of property owner, description and location of land and tap, and date made.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0043-106
TITLE	Toxic Waste Disposal Records
DESCRIPTION	Records of hazardous and/or toxic wastes burned in incinerator or buried in land fills.
RETENTION	Permanent
COMMENTS	Includes Industrial Waste Disposal Records.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0044-106
TITLE	Violations Documents
DESCRIPTION	Copies of violation, notices and other correspondence.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after compliance, then archive.
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0047-106
TITLE	Water Flow Reports
DESCRIPTION	Record of water flow tests from water treatment plants. Includes date, test results, action taken, if any.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0048-106
TITLE	Water Level Benchmark Records
DESCRIPTION	Records of location and description of bench marks from which levels for water and sewer lines are determined showing township, sewer district number and bench mark number.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0046-106
TITLE	Water/Sewer Customer Billing Sheets and Ledger
DESCRIPTION	Shows name and address of property owner, account number, current and previous reading, date and amount due, amount delinquent, discount, total due and paid.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0045-106
TITLE	Water/Sewer Customer Service Orders
DESCRIPTION	Includes name and address, account number, instructions concerning repair, meter reading at time of repair, date of repair, and notes.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0049-106
TITLE	Zoning Appeals and Zoning Applications and Petitions
DESCRIPTION	See Zoning Case Files. Considered as a subseries.
RETENTION
DISPOSITION
RESTRICTIONS
APPROVED
K.A.R. NUMBER

SERIES ID	0049-106
TITLE	Zoning Case Files
DESCRIPTION	Contains petitions to consider a zoning plan for an unincorporated area of the county, showing date and names and addresses of subscribers, a resolution assigning a date and time for a public hearing, a copy of the proposed zoning plan, minutes of the public hearing and a resolution certifying the plan to the county commissioners. Includes a zoning plat of the area, correspondence, and a resolution of the county commissioners either rejecting or accepting the plan. May also include a referendum petition and a resolution certifying the question for inclusion in the next election as well as appeals and final decision.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120

SERIES ID	0050-106
TITLE	Zoning Regulations
DESCRIPTION	Contains county commissioners' zoning regulations for each district concerning permitted and conditional use and development standards. Includes zoning maps and regulations regarding right of, and procedure for appeal, interpretation of boundaries, the procedure for obtaining a variance and examples of permitted uses within each district.
RETENTION	Permanent
DISPOSITION	Archive
RESTRICTIONS	None
APPROVED	1999-07-08
K.A.R. NUMBER	53-2-120