Kansas Records Retention Schedules
Results of Query:
Agency Code: 000-117 (Local Government Records. Groundwater Management Districts)
Page 1 of 1 showing 23 records of 23 total,
starting on record 1
Agency Number: 000-117
Local Government Records
Groundwater Management Districts
Records retention schedules for the groundwater management districts are advisory only.
SERIES ID |
|
TITLE |
Ballots |
DESCRIPTION |
All ballots including void, blank, objected and completed ballots delivered to election officers. |
RETENTION |
See Comments |
COMMENTS |
Retain 6 months for local elections. Keep one blank copy of final ballot permanently. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Candidate Filings/Withdrawal Requests |
DESCRIPTION |
Notification from candidates of their intention to either run for office or withdraw from an election. Include candidate's name and address, party, if applicable and/or independent nomination petition. Also includes Declarations of Candidacy, Nomination Petitions and Certificate of Nomination. |
RETENTION |
002 cldr yrs |
COMMENTS |
See KSA 25-205, -2110, -2020 (Nominations), KSA 25-306(a), -2020(c), -2106 (Withdrawal Requests). |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Cathodic Protection Boreholes Files |
DESCRIPTION |
Documents related to permits issued to allow drilling and construction of cathodic protection boreholes. |
RETENTION |
Permanent |
COMMENTS |
Retain permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Certified Assessment List--Special Assessments |
DESCRIPTION |
Listing which may include acreage of land and costs for county participation in special assessments such as weather modification or improvement projects. |
RETENTION |
005 cldr yrs |
COMMENTS |
This listing certifies these special assessments for counties to collect. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Certified Assessment List--Water and Land |
DESCRIPTION |
Listing which includes land description (county parcel identification number), water right expressed in number of acre feet. |
RETENTION |
005 cldr yrs |
COMMENTS |
This listing certifies these land and water assessments for counties to collect. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Customer Service Requests |
DESCRIPTION |
Correspondence from customers specifically related to service. |
RETENTION |
See Comments |
COMMENTS |
Keep only as useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions may be restricted under KSA 45-221(14) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
District Rules and Regulations |
DESCRIPTION |
Documents relating to the enforcement of the groundwater management district (GMD) Management Program. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Elected Directors/Board Members Lists |
DESCRIPTION |
Comprehensive lists of elected groundwater management district (GMD) officials. |
RETENTION |
Permanent |
COMMENTS |
Retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Geological/Geophysical/Hydrological Data |
DESCRIPTION |
Data on or from lithologic logs, water level, water quality, etc. collected locally by the groundwater management district (GMD). |
RETENTION |
Permanent |
COMMENTS |
Retain one copy permanently in local storage or transfer to Kansas Geological Survey for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Income--Assessment, Reimbursement |
DESCRIPTION |
Record of revenue acquired from assessments and reimbursements. |
RETENTION |
See Comments |
COMMENTS |
See Accounts Receivable in Local Government General Schedule. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Individual Ground Water Availability Evaluation |
DESCRIPTION |
Studies to determine groundwater availability for planning purposes. |
RETENTION |
001 cldr yr |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Lab Information |
DESCRIPTION |
Water quality lab results from any locale in the district. |
RETENTION |
Permanent |
COMMENTS |
Retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Land Exclusion Files |
DESCRIPTION |
Documents related to persons who voluntarily opt out of voting member status. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then 3 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Litigation Files |
DESCRIPTION |
Records regarding specific legal cases: correspondence, legal documents, reports, notes, publications, and miscellaneous reference materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until 5 calendar years after litigation is closed, then retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be restricted under KSA 45-221(a)(11)(25) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Management Program Records |
DESCRIPTION |
Documents detailing the groundwater management district's (GMD) water management strategy. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Oaths of Office |
DESCRIPTION |
Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 calendar year after end of term, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Subject Files--District Studies |
DESCRIPTION |
Wide variety of documents relating to special studies conducted by, for, or with groundwater management districts (GMDs)--not including reference materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be restricted |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Transfers--Real Estate |
DESCRIPTION |
Record of transfer of title of real estate, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks. |
RETENTION |
See Comments |
COMMENTS |
Retain until land is transferred out of the district's custody, then 5 calendar years, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Verified Claim Forms |
DESCRIPTION |
Fiscal form setting water use assessment versus actual water rights. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Violations and Investigations Files |
DESCRIPTION |
Documents related to the alleged or real misuse of water, abandoned or improperly kept wells, and water quality complaints, including actions taken. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 calendar years, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be restricted under KSA 45-221(a)(14) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Voter Registration Lists |
DESCRIPTION |
Record of elections, date of election, names and land description or water usage of registered voters. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Water Rights Files |
DESCRIPTION |
Pertinent information such as water permit application, approval, and certificate sent to the groundwater management district (GMD) by the State Engineer. |
RETENTION |
Permanent |
COMMENTS |
Retain one copy permanently in local storage or transfer to State Archives for appraisal. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions may be restricted under 5 USC 552(a) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
SERIES ID |
|
TITLE |
Water Usage Files |
DESCRIPTION |
Statistics and related documents pertaining to water usage within the groundwater management district (GMD). |
RETENTION |
See Comments |
COMMENTS |
This is a record of the State Engineer. See the state retention schedule. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
N/A |
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