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Kansas Records Retention Schedules

Results of Query:

Agency Code: 000-117 (Local Government Records. Groundwater Management Districts)

Page 1 of 1 showing 23 records of 23 total, starting on record 1



Agency Number: 000-117
Local Government Records
Groundwater Management Districts

Records retention schedules for the groundwater management districts are advisory only.


SERIES ID  
TITLE Ballots 
DESCRIPTION All ballots including void, blank, objected and completed ballots delivered to election officers. 
RETENTION See Comments 
COMMENTS Retain 6 months for local elections. Keep one blank copy of final ballot permanently. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Candidate Filings/Withdrawal Requests 
DESCRIPTION Notification from candidates of their intention to either run for office or withdraw from an election. Include candidate's name and address, party, if applicable and/or independent nomination petition. Also includes Declarations of Candidacy, Nomination Petitions and Certificate of Nomination. 
RETENTION 002 cldr yrs 
COMMENTS See KSA 25-205, -2110, -2020 (Nominations), KSA 25-306(a), -2020(c), -2106 (Withdrawal Requests). 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Cathodic Protection Boreholes Files 
DESCRIPTION Documents related to permits issued to allow drilling and construction of cathodic protection boreholes. 
RETENTION Permanent 
COMMENTS Retain permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Certified Assessment List--Special Assessments 
DESCRIPTION Listing which may include acreage of land and costs for county participation in special assessments such as weather modification or improvement projects. 
RETENTION 005 cldr yrs 
COMMENTS This listing certifies these special assessments for counties to collect. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Certified Assessment List--Water and Land 
DESCRIPTION Listing which includes land description (county parcel identification number), water right expressed in number of acre feet. 
RETENTION 005 cldr yrs 
COMMENTS This listing certifies these land and water assessments for counties to collect. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Customer Service Requests 
DESCRIPTION Correspondence from customers specifically related to service. 
RETENTION See Comments 
COMMENTS Keep only as useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted under KSA 45-221(14) 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE District Rules and Regulations 
DESCRIPTION Documents relating to the enforcement of the groundwater management district (GMD) Management Program. 
RETENTION See Comments 
COMMENTS Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Elected Directors/Board Members Lists 
DESCRIPTION Comprehensive lists of elected groundwater management district (GMD) officials. 
RETENTION Permanent 
COMMENTS Retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Geological/Geophysical/Hydrological Data 
DESCRIPTION Data on or from lithologic logs, water level, water quality, etc. collected locally by the groundwater management district (GMD). 
RETENTION Permanent 
COMMENTS Retain one copy permanently in local storage or transfer to Kansas Geological Survey for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Income--Assessment, Reimbursement 
DESCRIPTION Record of revenue acquired from assessments and reimbursements. 
RETENTION See Comments 
COMMENTS See Accounts Receivable in Local Government General Schedule. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Individual Ground Water Availability Evaluation 
DESCRIPTION Studies to determine groundwater availability for planning purposes. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Lab Information 
DESCRIPTION Water quality lab results from any locale in the district. 
RETENTION Permanent 
COMMENTS Retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Land Exclusion Files 
DESCRIPTION Documents related to persons who voluntarily opt out of voting member status. 
RETENTION See Comments 
COMMENTS Retain until superseded, then 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Litigation Files 
DESCRIPTION Records regarding specific legal cases: correspondence, legal documents, reports, notes, publications, and miscellaneous reference materials. 
RETENTION See Comments 
COMMENTS Retain until 5 calendar years after litigation is closed, then retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted under KSA 45-221(a)(11)(25) 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Management Program Records 
DESCRIPTION Documents detailing the groundwater management district's (GMD) water management strategy. 
RETENTION See Comments 
COMMENTS Retain until superseded, then retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Oaths of Office 
DESCRIPTION Oaths and Bonds of county officials showing names of principals and sureties, amount of bond, date executed and conditions of obligation. 
RETENTION See Comments 
COMMENTS Retain 1 calendar year after end of term, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Subject Files--District Studies 
DESCRIPTION Wide variety of documents relating to special studies conducted by, for, or with groundwater management districts (GMDs)--not including reference materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Transfers--Real Estate 
DESCRIPTION Record of transfer of title of real estate, showing nature of instrument, date of transfer, names of grantor/grantee, location and legal description, consideration, and remarks. 
RETENTION See Comments 
COMMENTS Retain until land is transferred out of the district's custody, then 5 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Verified Claim Forms 
DESCRIPTION Fiscal form setting water use assessment versus actual water rights. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Violations and Investigations Files 
DESCRIPTION Documents related to the alleged or real misuse of water, abandoned or improperly kept wells, and water quality complaints, including actions taken. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, then appraise for legal, fiscal, administrative, or historical value and purge records of non-enduring value. Retain one copy of enduring records permanently in local storage or transfer to State Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted under KSA 45-221(a)(14) 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Voter Registration Lists 
DESCRIPTION Record of elections, date of election, names and land description or water usage of registered voters. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Water Rights Files 
DESCRIPTION Pertinent information such as water permit application, approval, and certificate sent to the groundwater management district (GMD) by the State Engineer. 
RETENTION Permanent 
COMMENTS Retain one copy permanently in local storage or transfer to State Archives for appraisal. 
DISPOSITION See Comments 
RESTRICTIONS Portions may be restricted under 5 USC 552(a) 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

SERIES ID  
TITLE Water Usage Files 
DESCRIPTION Statistics and related documents pertaining to water usage within the groundwater management district (GMD). 
RETENTION See Comments 
COMMENTS This is a record of the State Engineer. See the state retention schedule. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER N/A 

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