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Kansas Records Retention Schedules

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Agency Code: 046-002 (Department of Agriculture. Agriculture Laboratory Program)

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Agency Number: 046-002
Department of Agriculture
Agriculture Laboratory Program

SERIES ID 0067-046 
TITLE Aflatoxin Reports 
DESCRIPTION Laboratory report completed on dairy samples provided by field inspectors testing for the presence of deadly aflatoxin. 
RETENTION See Comments 
COMMENTS Retain in office 1 year, then destroy. Dairy Inspections Programs maintains the original. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0065-046 
TITLE Chemigation Screening Report 
DESCRIPTION Laboratory report completed on water samples provided by plant health inspectors testing the pesticide levels to ensure compliance with standards and regulations. 
RETENTION See Comments 
COMMENTS Retain hard copy in office 1 year, then destroy. Pesticide and Fertilizer Program retains original hard and electronic copies. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0069-046 
TITLE Consumer Protection Dairy Report 
DESCRIPTION Lab report listing test results on retail grocery store samples provided by field inspectors to ensure compliance with health standards and regulations. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the state records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0066-046 
TITLE Dairy Products Pesticide Screening Test Report 
DESCRIPTION Semi-annual report listing test results on dairy product provided by field inspectors screening for pesticides or contaminants and will resample only if the test is positive. 
RETENTION See Comments 
COMMENTS For negative results, retain until no longer useful, then destroy. For positive results, retain 1 year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0068-046 
TITLE Dairy Products Report 
DESCRIPTION Report listing test results on samples provided by dairy plant inspectors to ensure compliance with standards and regulations. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the state records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0059-046 
TITLE Feed and Fertilizer Inspection Work Sheets 
DESCRIPTION Sheet compiled by field inspectors listing the raw data collected on feed and fertilizer labels to ensure compliance with standards and regulations. 
RETENTION 003 fisc yrs 
COMMENTS Retain hard copy in office 1 fiscal year, transfer to the state records center for 2 fiscal years, then destroy. Raw data is input into the computer and transmitted to the Division of Inspections. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0061-046 
TITLE MP 14 Lab Sample Report 
DESCRIPTION Monthly lab report listing test results on meat samples provided by retail grocers and state institutions to ensure compliance with standards and regulations. 
RETENTION See Comments 
COMMENTS Retain hard copy 3 months for those products in compliance and 1 years for those products not in compliance. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0060-046 
TITLE MP 14 Work Form 
DESCRIPTION Raw data gathered which is used to complete the MP 14 report testing the amount of cereal, non-fat dry milk, or soy additives in meat and poultry products to ensure compliance. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0053-046 
TITLE Pesticide Analysis Reports 
DESCRIPTION Sample information form, history of official sample, work sheets, data analysis, parameters, etc. relating to tests conducted by laboratory staff on sample requests by environmental scientists. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then destroy. Pesticide Program maintains the original report except for the analysis sheets. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0070-046 
TITLE Raw Milk Sample Report 
DESCRIPTION Form submitted to the lab by a fillsman or field inspector regarding samples obtained from each dairy farm and dairy producer. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the state records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0063-046 
TITLE Seed Examination Report 
DESCRIPTION Report compiled by lab staff listing the ingredients stated on seed labels to ensure compliance with standards and regulations. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then destroy. Original remains at the Division of Inspections. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

SERIES ID 0071-046 
TITLE Water Samples Report 
DESCRIPTION Yearly lab report listing test results on water samples taken from dairies by field inspectors to ensure compliance with standards and regulations. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the state records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-07-14 
K.A.R. NUMBER 53-2-116 

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