Kansas Records Retention Schedules
Results of Query:
Agency Code: 046-002 (Department of Agriculture. Agriculture Laboratory Program)
Page 1 of 1 showing 12 records of 12 total,
starting on record 1
Agency Number: 046-002
Department of Agriculture
Agriculture Laboratory Program
SERIES ID |
0067-046 |
TITLE |
Aflatoxin Reports |
DESCRIPTION |
Laboratory report completed on dairy samples provided by field inspectors testing for the presence of deadly aflatoxin. |
RETENTION |
See Comments |
COMMENTS |
Retain in office 1 year, then destroy. Dairy Inspections Programs maintains the original. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0065-046 |
TITLE |
Chemigation Screening Report |
DESCRIPTION |
Laboratory report completed on water samples provided by plant health inspectors testing the pesticide levels to ensure compliance with standards and regulations. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy in office 1 year, then destroy. Pesticide and Fertilizer Program retains original hard and electronic copies. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0069-046 |
TITLE |
Consumer Protection Dairy Report |
DESCRIPTION |
Lab report listing test results on retail grocery store samples provided by field inspectors to ensure compliance with health standards and regulations. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in office 3 years, transfer to the state records center for 2 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0066-046 |
TITLE |
Dairy Products Pesticide Screening Test Report |
DESCRIPTION |
Semi-annual report listing test results on dairy product provided by field inspectors screening for pesticides or contaminants and will resample only if the test is positive. |
RETENTION |
See Comments |
COMMENTS |
For negative results, retain until no longer useful, then destroy. For positive results, retain 1 year, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0068-046 |
TITLE |
Dairy Products Report |
DESCRIPTION |
Report listing test results on samples provided by dairy plant inspectors to ensure compliance with standards and regulations. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in office 3 years, transfer to the state records center for 2 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0059-046 |
TITLE |
Feed and Fertilizer Inspection Work Sheets |
DESCRIPTION |
Sheet compiled by field inspectors listing the raw data collected on feed and fertilizer labels to ensure compliance with standards and regulations. |
RETENTION |
003 fisc yrs |
COMMENTS |
Retain hard copy in office 1 fiscal year, transfer to the state records center for 2 fiscal years, then destroy. Raw data is input into the computer and transmitted to the Division of Inspections. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0061-046 |
TITLE |
MP 14 Lab Sample Report |
DESCRIPTION |
Monthly lab report listing test results on meat samples provided by retail grocers and state institutions to ensure compliance with standards and regulations. |
RETENTION |
See Comments |
COMMENTS |
Retain hard copy 3 months for those products in compliance and 1 years for those products not in compliance. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0060-046 |
TITLE |
MP 14 Work Form |
DESCRIPTION |
Raw data gathered which is used to complete the MP 14 report testing the amount of cereal, non-fat dry milk, or soy additives in meat and poultry products to ensure compliance. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0053-046 |
TITLE |
Pesticide Analysis Reports |
DESCRIPTION |
Sample information form, history of official sample, work sheets, data analysis, parameters, etc. relating to tests conducted by laboratory staff on sample requests by environmental scientists. |
RETENTION |
See Comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Pesticide Program maintains the original report except for the analysis sheets. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2006-04-13
|
K.A.R. NUMBER |
53-2-147 |
SERIES ID |
0070-046 |
TITLE |
Raw Milk Sample Report |
DESCRIPTION |
Form submitted to the lab by a fillsman or field inspector regarding samples obtained from each dairy farm and dairy producer. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in office 3 years, transfer to the state records center for 2 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0063-046 |
TITLE |
Seed Examination Report |
DESCRIPTION |
Report compiled by lab staff listing the ingredients stated on seed labels to ensure compliance with standards and regulations. |
RETENTION |
See Comments |
COMMENTS |
Retain in office until no longer useful, then destroy. Original remains at the Division of Inspections. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
SERIES ID |
0071-046 |
TITLE |
Water Samples Report |
DESCRIPTION |
Yearly lab report listing test results on water samples taken from dairies by field inspectors to ensure compliance with standards and regulations. |
RETENTION |
005 cldr yrs |
COMMENTS |
Retain in office 3 years, transfer to the state records center for 2 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1998-07-14
|
K.A.R. NUMBER |
53-2-116 |
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