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Kansas Records Retention Schedules

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Agency Code: 046-013 (Department of Agriculture. Division of Conservation)

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Agency Number: 046-013
Department of Agriculture
Division of Conservation

The Kansas State Conservation Commission was merged into the Kansas Department of Agriculture and became the Division of Conservation on July 1, 2011.

SERIES ID 0309-046 
TITLE Commissioners' election records 
DESCRIPTION Election information and related records for members of the State Conservation Commission. May include notices of election sent to district supervisors, results and certificates of election, and information provided by individual commissioners, such as their emergency contacts and direct deposit information. 
RETENTION See comments 
COMMENTS Retain 2 years after commissioner's expiration of office, then destroy or delete. 
RESTRICTIONS Portions may be restricted pursuant to K.S.A. 45-221(a)(4), (14), (30), and (49). 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0310-046 
TITLE Conservation District Documents 
DESCRIPTION Documents provided by statutory requirement per K.S.A. 2-1907 to the Division of Conservation by conservation districts. May include annual reports, audits of financial records, budgets submitted to the county, and district meeting minutes. 
RETENTION Permanent 
COMMENTS Records shall be maintained electronically and shall be offered annually to the State Archives for appraisal. Any legacy paper records will be transferred to the State Archives. 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

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