Kansas Records Retention Schedules

Results of Query:

Agency Code: 082 (Office of the Attorney General)

Page 1 of 1 showing 82 records of 82 total, starting on record 1

Agency Number: 082-001
Office of the Attorney General
Administration Division

SERIES ID	0727-082
TITLE	Appointments Made by the Attorney General
DESCRIPTION	Application, background information form, correspondence and other supporting documentation pertaining to appointments made by the Attorney General requiring senate confirmation, including appointments to the Crime Victims Compensation Board, Medicaid Inspector General, and Director of the KBI. Does not contain completed background information or application forms.
RETENTION	Retain until a qualified successor is appointed and confirmed, then destroy
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)(4)(6)(10)(14)(30)
APPROVED	2019-04-25
K.A.R. NUMBER	53-2-203

SERIES ID	0205-082
TITLE	Correspondence - Fiscal/Budgetary
DESCRIPTION	Incoming and outgoing letters and memoranda to Accounts & Reports, Division of Budget, and Legislative Research.
RETENTION	5 fiscal years
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2009-01-08
K.A.R. NUMBER	53-2-158

SERIES ID	0031-082
TITLE	Schedules - Attorney General's Weekly Activities
DESCRIPTION	Weekly schedules of the Attorney General's activities and miscellaneous supporting documents.
RETENTION	See Comments
COMMENTS	Retain until end of office tenure, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2009-01-08
K.A.R. NUMBER	53-2-158

SERIES ID	0032-082
TITLE	Speeches, Testimony, and Articles
DESCRIPTION	Notes, drafts, and final versions of speeches, testimony, and articles given and/or published by the Attorney General.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0206-082
TITLE	Vendor Maintenance Documents
DESCRIPTION	W-9 forms, TM-21 forms and all other supporting documentation for adding/changing/correcting vendor information into the state financial system.
RETENTION	2 fiscal years
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2009-01-08
K.A.R. NUMBER	53-2-158

Agency Number: 082-003
Office of the Attorney General
Civil Division

SERIES ID	0219-082
TITLE	Bankruptcy Notices, Filings and Orders
DESCRIPTION	Records may include copies of bankruptcy notices, petitions, schedules, motions, orders, and other related bankruptcy filings served by mail, facsimile, or email on the State of Kansas, its agencies or the Attorney General.
RETENTION	See comments
COMMENTS	Records are assessed to determine if the State has an interest in the bankruptcy proceedings. Retain notices/filings/orders where there is no known state interest until the bankruptcy case is closed, then destroy when no longer useful. Original bankruptcy notices/filings/orders that have or may have an identified state interest involving another state agency are forwarded to the relevant state agency for handling and are maintained under that agency's retention and disposition schedule or the relevant general retention and disposition schedule entry. Correspondence concerning the forwarded records is Routine Correspondence, 0044-082, and follows that retention and disposition. Notices/filings/orders involving an identified state interest may also be accepted for representation by the Attorney General's office; these records become Case Files, 0172-082, and follow that schedule entry.
DISPOSITION	See comments
RESTRICTIONS	KSA 45-221(a)(1), (3), (14), (30), KSA 75-3520
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

Agency Number: 082-003
Office of the Attorney General
Civil Division
Open Government Enforcement Unit

SERIES ID	0191-082
TITLE	Kansas Open Meetings Act (KOMA) and Kansas Open Records Act (KORA) Enforcement Files
DESCRIPTION	Complaint forms, correspondence, notes, research, consent orders, findings of violation, consent judgments, and other supporting documents related to the agency's investigation and enforcement of these Acts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain permanently remaining paper records and materials, as well as digital images in system, that involve enforcement actions. Retain all other enforcement files for 5 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(25)(30), 45-228(b)
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

Agency Number: 082-003
Office of the Attorney General
Civil Division
Tobacco Enforcement Unit

SERIES ID	0209-082
TITLE	Tobacco Files
DESCRIPTION	Records relating to enforcement of the terms of the Master Settlement Agreement pursuant to K.S.A. 50-6a01 et seq. including escrow agreements, escrow bank statements, certification forms, testing documents, trademark information, federal compliance information, packaging samples, company organizational documents, corporate surety bonds, correspondence. Records also include other tobacco related issues (e.g. underage sales prevention and enforcement; consumer claims).
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system for 30 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(11)(14)(20)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

Agency Number: 082-004
Office of the Attorney General
Victim Services Division

SERIES ID	0073-082
TITLE	Audit Reports - Subgrantees
DESCRIPTION	Results of audits of recipients of grants, as required by the terms of the grants, relating to fiscal responsibility and expenditures.
RETENTION	5 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-01-13 ; Revised 2022-07-14
K.A.R. NUMBER	53-2-122

SERIES ID	0074-082
TITLE	Awards Given Files
DESCRIPTION	Awards given by the Attorney General and/or the Division and/or any unit in this Division in recognition of efforts on behalf of victims' and their rights, or school based resource or DARE officers. May include nominations, submissions, press releases, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Sufficient documentation of these activities should be found in "Press Releases" (0028-082) from Communications Office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0734-082
TITLE	Batterer Intervention Program (BIP) Complaint Files
DESCRIPTION	Records relating to complaints not resulting in formal action to suspend, limit, condition, deny, revoke, or refuse renewal or reinstatement of any certification or permit issued under the Batterer Intervention Program.
RETENTION	3 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7d08; KSA 45-221(a)(1)(30)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0735-082
TITLE	Batterer Intervention Program (BIP) Files
DESCRIPTION	Applications, approvals, renewals, reinstatements, denials, correspondence, site visit reviews, corrective action plans, statistics, and other records relating to agencies or programs applying for BIP certification.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after expiration of certification period (for approvals), then destroy. Retain denied certifications for 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7d08; KSA 45-221(a)(1)(30)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0077-082
TITLE	Correspondence - Victims
DESCRIPTION	Incoming and outgoing correspondence with individual victims or victims advocacy organizations concerning legal issues, victims assistance, victims' rights, etc.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0085-082
TITLE	Grant Files - Victim's Assistance
DESCRIPTION	Variety of documents relating to applications for grants and other funding requests made of the Attorney General by other agencies. Includes documents relating to the administration and implementation of such funding, as well as grants that are not funded.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper records are scanned into system and paper is retained until quality assurance is performed, then destroyed. Retain individual grant files for 5 fiscal years after the end of the grant period, then destroy. Retain unfunded grant files until no longer useful, then destroy. Retain overall grant program administration records until superseded by updated information, then contact the Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0736-082
TITLE	Safe at Home Enrolling Agent Files
DESCRIPTION	Variety of records related to enrolling agents (agencies) and enrolling assistants, including agency applications to participate as an enrolling agent for the Safe at Home Program, individual enrolling assistant applications, approvals, cancellations, renewals, etc.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Retain remaining paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained for 1 calendar year after participation in the program as an enrolling agent or assistant ends, then destroyed.
DISPOSITION	See Comments
RESTRICTIONS	KSA 75-457; KSA 45-21(a)(1)(2)(3)(10)(14)(20)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0737-082
TITLE	Safe at Home Program Files
DESCRIPTION	Applications, certifications, denials or cancellations of certification, correspondence, and other records relating to the operation of or participation in the Safe at Home Program.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after participation in the program ends, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-457; KSA 45-221(a)(1)(2)(3)(10)(14)(20)(30)(47)
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
State Child Death Review Board

SERIES ID	0047-082
TITLE	Board Meeting Files
DESCRIPTION	Agendas, minutes, articles, statistics, notes, reports, etc. relating to meetings conducted by the board.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 22a-243
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0042-082
TITLE	Case Files
DESCRIPTION	Documents relating to investigations into the death of every Kansas child to understand the causes of death and devise prevention recommendations.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 22a-243
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

Agency Number: 082-005
Office of the Attorney General
Criminal Division

SERIES ID	0175-082
TITLE	Case Files - Cases on Appeal
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, and documents related to cases that have been appealed to state or federal courts. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	K.S.A. 22-4707, 38-2326,45-221(a)(1)(2)(3)(5)(10)(14)(20)(25)(29)(30)(47)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0176-082
TITLE	Case Files - Homicide
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, contracts, billings, complaint forms, and other supporting documentation relating to the prosecution of criminal homicide cases. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 22-4707, 38-2326, 45-221(a)(1)(2)(3)(5)(10)(14)(20)(25)(29)(30)(47)
APPROVED	2012-01-19
K.A.R. NUMBER	53-2-170

SERIES ID	0177-082
TITLE	Case Files - Outstanding Warrants
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, and documents related to cases wherein warrants are still outstanding. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained for 55 years, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 22-4707, 38-2326,45-221(a)(1)(2)(3)(5)(10)(14)(20)(25)(29)(30)(47)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0178-082
TITLE	Case Files - Sex Offense
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, contracts, billings, complaint forms, and other supporting documentation relating to the prosecution of criminal sex offense cases. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 22-4707, 38-2326, 45-221(a)(1)(2)(3)(5)(10)(14)(20)(25)(29)(30)(47)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

Agency Number: 082-007
Office of the Attorney General
Consumer Protection Division

SERIES ID	0135-082
TITLE	Activity Statistics
DESCRIPTION	Statistical records of organizational activities used in compiling and publishing annual report.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

SERIES ID	0728-082
TITLE	Charitable Organizations Registration Files
DESCRIPTION	Applications, correspondence, copies of registration certificates, etc. relating to the registration of charitable organizations.
RETENTION	10 calendar years
COMMENTS	Record copy may be paper or electronic. Retain paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained 10 calendar years, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

SERIES ID	0217-082
TITLE	Class Action Fairness Act (CAFA) Log
DESCRIPTION	Form or database used to track receipt and handling of notices and other records received by the Attorney General pursuant to the Class Action Fairness Act of 2005, 28 U.S.C. Sec. 1332(d), 1453, and 1711-1715. Information includes the case name, case number, court where the action is filed, nature or subject matter of the litigation, identity of settling defendants, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0218-082
TITLE	Class Action Fairness Act (CAFA) Notices, Filings and Orders
DESCRIPTION	Records may include copies of class action notices, petitions, motions, orders, and other related records that are served by mail, facsimile, or email on the State of Kansas, its agencies, or the Attorney General pursuant to the requirements of the Class Action Fairness Act of 2005, 28 U.S.C. Sec. 1332(d), 1453, and 1711-1715.
RETENTION	See comments
COMMENTS	Records are assessed to determine if the State has an interest in the class action proceedings. Retain notices/filings/orders where there is no known state interest for 2 years, then destroy. Original CAFA notices/filings/orders that have or may have an identified state interest involving another state agency are forwarded to the relevant state agency for handling and are maintained under that agency's retention and disposition schedule or the relevant general retention and disposition schedule entry. Correspondence concerning the forwarded records is Routine Correspondence, 0044-082, and follows that retention and disposition. Notices/filings/orders involving an identified state interest may also be accepted for representation or action by the Attorney General's office; these records become Case Files, 0172-082, and follow that schedule entry.
DISPOSITION	See comments
RESTRICTIONS	KSA 45-221(a)(1)(2)(11)(14)(20)(30)
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0139-082
TITLE	Complaint Files
DESCRIPTION	Complaint forms, initial correspondence, photos, notes, reports and other supporting documentation relating to consumer complaints, investigations (including multi-state), and other actions taken by the division, including dispositions not resulting in litigation or enforcement efforts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. At the close of an investigation, the AG may destroy or return to the original source those records which were obtained by confidentiality agreement; original photos not covered by a confidentiality agreement may be returned to the source, provided photocopies are retained in the file. Retain remaining paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained 5 calendar years, then destroyed. Complaints and investigations resulting in litigation or enforcement efforts become Case Files, 0172-082, and follow that schedule entry.
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(2)(3)(5)(10)(11)(14)(20)(25)(30)
APPROVED	2019-01-17
K.A.R. NUMBER	53-2-202

SERIES ID	0729-082
TITLE	Professional Fund-Raiser Registration Files
DESCRIPTION	Applications, correspondence, certificate of registration, etc. regarding individuals registering to become a professional fund-raiser as required by KSA 17-1765.
RETENTION	3 calendar years
COMMENTS	Record copy may be paper or electronic. Retain paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained 3 calendar years, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

SERIES ID	0730-082
TITLE	Professional Solicitors Registration Files
DESCRIPTION	Application, correspondence, certificates of registration, etc. regarding registration of individuals wishing to solicit for charities as required by KSA 17-1759.
RETENTION	3 calendar years
COMMENTS	Record copy may be paper or electronic. Retain paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained 3 calendar years, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

Agency Number: 082-009
Office of the Attorney General
Medicaid Fraud and Abuse Division

SERIES ID	0174-082
TITLE	Assessment Files
DESCRIPTION	Interviews, reports, correspondence, notes, legal documents, etc., regarding investigations that did not result in formal cases.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with a court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system, until investigation is inactive plus 5 calendar years, then destroy unless requested by a law enforcement agency or federal agency.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(2)(3)(5)(10)(11)(14)(20)(25)(30)
APPROVED	2022-10-20
K.A.R. NUMBER	53-2-215

Agency Number: 082-010
Office of the Attorney General
Legal Opinions & Gov't Counsel (LOGIC) Division

formerly the Civil division (see 082-003).

SERIES ID	0053-082
TITLE	Bond/Temporary Note Review Files
DESCRIPTION	Materials associated with review of the legality of bonds and temporary notes issued by governmental entities, and the sufficiency of the transcript of proceedings used to issue bonds and temporary notes. Includes attorney's notes regarding review; correspondence; log of transcripts reviewed; specimen bond and note certificates; unapproved transcripts; billing statements and copies of payment; and other documents used to track bond review process. Does not include approved transcripts, which are forwarded to the Office of the State Treasurer and retained in accordance with 0008-670, Bond Transcripts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Retain until bond review process is completed and payment for bond review is received, then destroy. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule or agreement.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(25)
APPROVED	2018-04-19
K.A.R. NUMBER	53-2-199

SERIES ID	0187-082
TITLE	External Meetings - Minutes, Packets, etc.
DESCRIPTION	Records relative to the Attorney General's service on the State Rules and Regulations Board (KSA 75-423), the State Records Board (KSA 75-3502), the Commission on Surety Bonds & Insurance (KSA 75-4101), and the Joint Committee on State/Tribal Relations (KSA 46-2303).
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Records are duplicative of materials in other agencies.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(14)(20)(42)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0059-082
TITLE	Interlocal Cooperation Agreements
DESCRIPTION	Documents related to the review of formal agreements between public and private agencies pursuant to KSA 12-2901 et seq. Includes interlocal agreement and related correspondence.
RETENTION	See Comments
COMMENTS	This records series is duplicated in the Office of the Secretary of State; see "Interlocal Agreements" (0130-622). Record copy may be paper or electronic. Retain for 2 calendar years then destroy or delete.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0190-082
TITLE	Kansas Architectural Accessibility Act-related Files
DESCRIPTION	Correspondence, including emails and faxes, research and other records related to agency's statutory authority. KSA 58-1304.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0192-082
TITLE	License Application Forms
DESCRIPTION	Records related to the Attorney General's examination/approval of pawnbrokers, precious metal dealers, and cereal malt beverage licensee applicants
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0188-082
TITLE	Opinion files
DESCRIPTION	Copies of formal and informal legal opinions, and their working files, issued pursuant to KSA 75-704 on questions of law submitted to the Attorney General by the legislature, the governor, secretary of state, state treasurer, state board of education, or commissioner of insurance. Formal opinions are signed by the Attorney General. Series includes copies of formal opinions requested by government officials (other than those officials listed above); it also includes informal opinions requested by government officials (other than those officials named above) that do not address matters of statewide significance. Informal opinions may be signed by the attorney general, an assistant attorney general, or a deputy attorney general. Individual opinion files may include the opinion as issued, request for opinion and supporting documents, legal and other relevant research, emails, faxes and other correspondence related to the opinion, requested input from interested parties/entities, and other records related to the drafting and issuance of opinions. Also includes preliminary drafts of opinions, and attorney client communication concerning draft opinions.
RETENTION	See Comments
COMMENTS	Retain paper copies in office for five years, then transfer to Archives. Before transferring to Archives, purge all drafts and attorney notes; also purge research materials that contain attorney notes or commentary. Formal opinions are filed pursuant to KSA 75-704a, and a copy is filed in the state library, supreme court law library, as well as the law libraries of the university of Kansas school of law and Washburn university school of law. An electronic copy is also publicly available on the Washburn university school of law website.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(14)(20), 60-426, and Supreme Court Rule 226, Section 1.6
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0193-082
TITLE	Private Detective Records
DESCRIPTION	Records relating to the Attorney General's regulation of private detectives pursuant to KSA 75-7b01 et seq.: correspondence, including emails and faxes, investigations, discipline, and administrative hearings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. May duplicate records in the possession of Kansas Bureau of Investigation.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(30)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0194-082
TITLE	Private Property Protection - "Takings" Guidelines
DESCRIPTION	Records relating to the issuance of "takings" guidelines pursuant to KSA 77-701 et. seq. Attorney General's Office is required to annually update guidelines to assist state agencies in evaluating proposed governmental actions in determining whether such action may constitute a "taking."
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Guidelines are published annually in Kansas Register (KSA 77-704).
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0208-082
TITLE	Racial and Other Bias-Based Policing Reports
DESCRIPTION	Records relating to racial and other bias-based policing reports generated pursuant to K.S.A. 22-4610. Law enforcement agencies electronically submit annual complaint reports to the attorney general. The attorney general's office posts these reports, including the agency's own report, on the agency's website.
RETENTION	See Comments
COMMENTS	Post all reports on the agency's website. Offer electronic copies of the reports as posted on the website to the State Archives on electronic media. Retain all other records until posting of annual complaint reports, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2017-10-19
K.A.R. NUMBER	53-2-197

SERIES ID	0724-082
TITLE	Racial or Other Biased Based Policing Complaint Files
DESCRIPTION	Complaint forms, correspondence, photos, notes, reports, criminal history summaries, arrest and conviction information, audio and audio/video recordings, and other supporting documentation relating to complaints and actions taken on complaints; includes referrals made to Kansas Commission on Peace Officers Standards and Training (KS-CPOST) for review.
RETENTION	See Comments
COMMENTS	At the conclusion of the review process, agency may forward records to KS-CPOST for review and possible action. Materials, including records obtained from others and those that are not used in support of a referral, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement at the conclusion of the review process. Remaining records are retained until annual report is filed, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(1)(2)(3)(4)(6)(10)(11)(14) (20)(25)(29)(30)(47), 21-5906, 22-2302, 22-4701 et seq., 38-2212, 38-2310, 59-212, 59-2979, K.A.R. 10-12-2
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-196

SERIES ID	0195-082
TITLE	Request for Access to Records
DESCRIPTION	Records related to KORA requests for access to records in the possession of the Attorney general, and agency response prepared pursuant to KSA 45-218.
RETENTION	5 years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0196-082
TITLE	State Agency Regulation Review
DESCRIPTION	Correspondence, including emails and faxes, drafts of regulations, and other records related to reviewing state agency regulations. KSA 77-420.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0197-082
TITLE	State Property Files
DESCRIPTION	Records related to approval of Easements on state property, pursuant to KSA 75-2131 and 74-3264; Deeds statutorily required to be approved by the Attorney General; special Assessments, pursuant to KSA 12-3506; and any other records regarding statutorily-required review of contracts, leases, conveyances, deeds, and similar legal documents (e.g. KSA 75-3743).
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

SERIES ID	0198-082
TITLE	Tribal Gaming Compacts
DESCRIPTION	Records relative to the negotiation or renegotiation of tribal gaming compacts. See KSA 46-2302.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(1)(20)(25)(42)
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

Agency Number: 082-011
Office of the Attorney General
Concealed Carry Division

SERIES ID	0180-082
TITLE	Accounting Records - Concealed Carry
DESCRIPTION	License fees are entered into the state's accounting system known as SOKI (State of Kansas Interactive Internet Interfunds). A copy of the daily deposits receipt is printed from SOKI and retained as an accounting record. The applicant database also contains information relative to the payment of fees.
RETENTION	3 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0181-082
TITLE	Administrative Hearing Tapes - Kansas Administrative Procedures Act
DESCRIPTION	Under the rules of the Kansas Administrative Procedures Act (KAPA) persons denied licensure, or licensees that are suspended or revoked, are entitled to an administrative hearing. The hearings are tape recorded so that a record is made of the proceedings. The tapes are retained by the concealed carry unit until all appeals have been completed.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11), 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0182-082
TITLE	Instructor Files
DESCRIPTION	The Attorney General must certify qualified instructors to teach the required 8-hour concealed carry class for permit-seekers. Includes: applications, photos, criminal backgrounds, police credentials, and other documents indicating qualifications as firearms instructors as well as rosters of persons attending each instructor's classes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0183-082
TITLE	Investigation Files
DESCRIPTION	Reports relating to an applicant or licensee's background are filed in that person's folder. Most often the background reports relate to supplemental information developed by an investigator during the application phase. Whenever an applicant is prosecuted for an offense related to the application, a prosecution summary report is placed in the applicant file along with all other supporting documents. Subsequent criminal investigations involving an applicant, licensee or certified instructor are managed as a separate case and a file is maintained in accordance with the agency's policies and practices for handling such matters.
RETENTION	Permanent
COMMENTS	As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	See comments.
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2011-07-28
K.A.R. NUMBER	53-2-168

SERIES ID	0184-082
TITLE	Kansas Department of Revenue Electronic Interface Reports
DESCRIPTION	The concealed carry licenses are closely linked to Kansas driver's licenses and ID cards. An electronic interface between the concealed carry unit and the Kansas Department of Revenue produces daily imports and exports of data relating to the management of applicants and licensees. The information contained in the imports and exports is printed and retained for reference. The printed reports contain a record of errors, corrections, address changes, licenses approved and issued.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0185-082
TITLE	License Files
DESCRIPTION	Initial and renewal applications, photos, certificate of training, fingerprint cards, background checks and other materials required in application for concealed carry permit.
RETENTION	Permanent
COMMENTS	As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	See comments
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2011-07-28
K.A.R. NUMBER	53-2-168

Agency Number: 082-013
Office of the Attorney General
Fraud Abuse Litigation Division

SERIES ID	0199-082
TITLE	External Investigation Review Files
DESCRIPTION	Documents relating to review of external agency investigations into abuse, neglect, and exploitation of children or vulnerable adults.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Digital images in system are retained until case is closed plus 17 calendar years, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), KSA 75-723
APPROVED	2018-04-19
K.A.R. NUMBER	53-2-199

Agency Number: 082-014
Office of the Attorney General
Roofing

SERIES ID	0725-082
TITLE	Roofing Registration Files
DESCRIPTION	Applications, renewals, affidavits, correspondence, and other supporting documentation relating to individuals and businesses seeking to apply for a roofing registration certificate or an exemption.
RETENTION	See Comments
COMMENTS	Retain remaining paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained 10 calendar years, then destroyed. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement.
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(2)(3)(5)(10)(11)(14)(20)(25)(30)
APPROVED	2019-01-17
K.A.R. NUMBER	53-2-202

Agency Number: 082-015
Office of the Attorney General
Medicaid Inspector General Division

SERIES ID	0731-082
TITLE	Audit, Investigation, and Performance Review Final Reports
DESCRIPTION	Results of any audit, investigation, or performance review conducted by the division.
RETENTION	5 fiscal years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

SERIES ID	0732-082
TITLE	Audit, Investigation, and Performance Review Work Files
DESCRIPTION	Records relating to audits, investigations, and performance reviews conducted by the division, including correspondence, reports, notes, drafts, billings, subpoenas, recommendations, and any other materials or information made, maintained, kept, obtained or received in connection with any audits, reviews, or investigations conducted by the division.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Paper documents are scanned into the system and quality assurance is performed, then paper records are destroyed. Digital images in system are retained permanently. Any portion of a work file that becomes part of a civil or criminal case filed by another division in the Office of the Attorney General shall become part of that division’s case file and maintained in accordance with Case Files, 0172-082.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(2)(3)(4)(5)(10)(11)(20)(29)(30), 75-7427
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

SERIES ID	0733-082
TITLE	Complaint Files
DESCRIPTION	Records relating to reports of suspected fraud, waste, abuse, or other illegal acts, including correspondence, photographs, notes, and other documentation relating to the complaint and actions taken by the division. Includes complaints not resulting in audit, investigation, or performance review efforts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper documents until scanned into system and quality assurance is performed, then destroy. Digital images in system are retained until the end of the Inspector General’s term, including reappointment, plus 2 calendar years, then destroyed. Complaints resulting in an audit or investigation become Audit, Investigation, and Performance Review Work Files, 0732-082, and follow that schedule entry. Records related to complaints involving programs outside the Inspector General’s jurisdiction are retained 1 calendar year, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(2)(3)(4)(5)(10)(11)(20)(29)(30), 75-7427
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

Agency Number: 082-016
Office of the Attorney General
Crime Victims Compensation

SERIES ID	0158-082
TITLE	Board Meeting Files
DESCRIPTION	Proceedings of the Crime Victims Compensation Board: includes agendas, minutes, and other documents.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(30)
APPROVED	2008-11-05 ; Revised 2022-07-14
K.A.R. NUMBER	53-2-157

SERIES ID	0154-082
TITLE	Claim Files
DESCRIPTION	Records regarding claims by individuals for reparations for crimes committed against them: completed forms, correspondence, investigation reports, exhibits, affidavits, vouchers, invoices, etc.
RETENTION	25 years
COMMENTS	Documents presented to the board for a claim in a packet or at a hearing are kept for 25 years, then destroyed. Documents not presented to the board may be destroyed when the appeal process is final.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(30); KSA 74-7308
APPROVED	2012-07-26 ; Revised 2022-07-14
K.A.R. NUMBER	53-2-173

Agency Number: 082-XXX
Office of the Attorney General
Multiple subunits/subunit not defined

SERIES ID	0049-082
TITLE	Administrative Records
DESCRIPTION	Copies of policies, procedures, and other miscellaneous administrative documents pertaining to the divisions or the agency.
RETENTION	See Comments
COMMENTS	Retain record copy of policies and procedures in accordance with General Schedule (see 0087-000). Retain remainder until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 and KSA 45-221(a)(1)(4)(6)(14)(16)(20)
APPROVED	2008-11-05 ; Revised 2020-09-24
K.A.R. NUMBER	53-2-157

SERIES ID	0172-082
TITLE	Case Files
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, contracts, billings, complaint forms, appeal files, and other supporting documentation relating to criminal, consumer (including roofing registration), antitrust, medicaid fraud, fraud abuse litigation, and civil cases. Includes cases handled by outside counsel, charitable trust, and amicus curiae cases, as well as consumer protection enforcement actions and multi-state actions. Does NOT include any case files specifically outlined in other divisions, including but not limited to Cases on Appeal, Outstanding Warrants cases, Case Files-No-Charge Reports, Homicide cases, and Sex Offense cases.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system, until the case is closed, plus 16 years. At conclusion of that time period, the State Archives, in consultation with the Attorney General's Office, will appraise the records and materials for transfer to Archives. If not accepted for transfer to Archives, destroy per Archives' assessment and written directive.
DISPOSITION	See Comments
RESTRICTIONS	Portions may be restricted pursuant to K.S.A. 22-4707, 38-2326, 45-221(a)(1)(2)(3)(4)(5)(10)(11)(14)(20)(25)(29)(30)(47), 60-226, 60-426, 75-723
APPROVED	2019-01-10
K.A.R. NUMBER	53-2-202

SERIES ID	0179-082
TITLE	Case Files- No Charge Reports
DESCRIPTION	Pleadings/filings, research, case notes, interviews, correspondence, and documents related to cases where no charges were filed.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Digital images in system are retained for six (6) years, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 22-4707, 38-2326,45-221(a)(1)(2)(3)(5)(10)(14)(20)(25)(29)(30)(47)
APPROVED	2011-01-27 ; Revised 2018-04-16
K.A.R. NUMBER	53-2-166

SERIES ID	0200-082
TITLE	Correspondence - of Legal Significance
DESCRIPTION	Correspondence affecting substantive rights, setting precedent, or recording important events in the operational and organizational history of the agency that are not associated with a particular case or matter. Includes requests for representation, demand letters, and responses thereto.
RETENTION	5 years
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1)(11)(14)(20)(25)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0043-082
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters, email, and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	5 years
COMMENTS	Retain in office 5 calendar years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(14)(20)(25)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0044-082
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters, email, and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, correspondence with the public and public officials unrelated to a specific case or matter, etc. (Correspondence related to specific cases, or of legal significance, should be filed according to applicable guidelines.)
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(14)(20)(25)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0201-082
TITLE	Employee Case Status Reports
DESCRIPTION	Internal memos or other work product that is done during the preparation of a case to periodically update what active cases are assigned to the attorney and what the status of each of those cases is. This is an ever-changing document that gives a "snapshot" (name, court, and date filed) of what that attorney (or agent) is doing at the moment the report is generated.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(25)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0050-082
TITLE	General Legal Services
DESCRIPTION	Records regarding legal assistance given by agency attorneys to state officials, employees, agencies, boards, and commissions: correspondence, reports, notes, publications, etc. May include records concerning legal advice given to a specific agency, board or commission regarding quasi-judicial proceedings in licensure, certification, registration, disciplinary or other similar matters.
RETENTION	Retain until matter is closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(2)(4)(5)(11)(14)(20)(25)(30)
APPROVED	2022-02-03
K.A.R. NUMBER	53-2-212

SERIES ID	0202-082
TITLE	General Research
DESCRIPTION	Memoranda, email, correspondence, publications, newsletters, resource materials, etc., not related to any individual case (see Case Files).
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(14)(20)(25)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0203-082
TITLE	Internal Memos - Policy Related
DESCRIPTION	Internal memos, e-mail, and other correspondence between agency staff that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	See Comments
COMMENTS	Retain in office 5 calendar years, then transfer to the archives for purging. Print out all electronic versions as issued and transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(20)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0133-082
TITLE	Internal Memos - Routine
DESCRIPTION	Internal memos, e-mail, or other correspondence between agency staff which pertain to routine matters.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(20)(25)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0062-082
TITLE	Legislative Materials
DESCRIPTION	Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, etc., related to various legislative activities.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1)(14)(20)(25)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0726-082
TITLE	Registry of Businesses
DESCRIPTION	Reports listing business names, registration status, owner name, and business location of entities/individuals required to register with the Attorney General's Office, including those involving roofing, private investigators, scrap metal, and bail enforcement.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-01-17
K.A.R. NUMBER	53-2-202

SERIES ID	0207-082
TITLE	Special Commissions
DESCRIPTION	Applications, correspondence, and other miscellaneous documents concerning the special licensing and/or appointment of railroad police, special investigators, law enforcement officials, Assistant Attorneys General, and Special Assistant Attorneys General through the Kansas Attorney General's Office.
RETENTION	See Comments
COMMENTS	Retain until individual in question is no longer employed in the capacity to warrant the use of the special commissions, plus 5 years, then transfer to Archives. Supersedes Railroad Police Licensing Records (0030-082).
DISPOSITION	Archives
RESTRICTIONS	KSA 22-4707, 45-221(a)(1)(3)(6)(14)(20)(30), 75-3520
APPROVED	2009-01-08
K.A.R. NUMBER	53-2-158

SERIES ID	0134-082
TITLE	Subject Files
DESCRIPTION	Wide variety of documents related to full range of the agency's activities: correspondence, legal documents, publications, reports, briefs, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0100-082
TITLE	Task Force Files
DESCRIPTION	Reports, minutes, and other documents relating to activities of special task forces.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2000-01-13 ; Revised 2019-07-30
K.A.R. NUMBER	53-2-122

SERIES ID	0037-082
TITLE	Tax Returns for Non-Profit Organizations
DESCRIPTION	Copies of Internal Revenue Service forms 990F "Return of Private Foundation" and supporting documents required by IRS to be filed at the Office of the Attorney General.
RETENTION	5 years
COMMENTS	Retain in office 2 tax years, transfer to the records center for 3 tax years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

Agency Number: 082-XXX
Office of the Attorney General
Multiple subunits/subunit not defined
Evidence

SERIES ID	0211-082
TITLE	Evidence Articles
DESCRIPTION	Tangible items or objects, regardless of form, collected or seized during an investigation by Special Agents, Investigators and other personnel in the Office of the Attorney General.
RETENTION	See comments
COMMENTS	Retain until assigned assistant attorney general obtains court approval for disposition of articles, then return or dispose of articles in accordance with court order.
DISPOSITION	See comments
RESTRICTIONS	KSA 45-221(a)(10), (11), (30)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0213-082
TITLE	Evidence Check Out Log
DESCRIPTION	Form or database used to track release and return of evidence from an evidence storage location in or under the control of the Attorney General's Office. Information includes name/title of person(s) releasing and accepting evidence, date, time of release, time of return, reason for release and return, location, name of evidence custodian releasing or accepting return of evidence, and name of individual accepting or returning the evidence.
RETENTION	005 fisc years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), (11)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0215-082
TITLE	Evidence Control System Annual Inspection Report
DESCRIPTION	Reports of inspections made to the Attorney General documenting findings of inspection of evidence control system, including physical inspection of selected items of evidence and associated documentation, remarks on compliance with internal evidence control policies, and recommendations for corrective action, if any.
RETENTION	005 fisc years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), (11), (30)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0210-082
TITLE	Evidence Custody Receipt
DESCRIPTION	Copies of the Office of the Attorney General form completed by Special Agents, Investigators and other personnel to document evidence collected, as well as chain of custody.
RETENTION	See comments
COMMENTS	Retain until evidence articles returned or disposed of in accordance with court order, or until the conclusion of case and after expiration of appeal time, whichever is longer, plus ten (10) years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), (11), (30)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0216-082
TITLE	Evidence Inventory Log
DESCRIPTION	Form or database listing tangible items or objects held in evidence storage locations, including owner name and contact information, if known; date received; description of item or object; type of case; case number; location; date and type of disposition; and other identifying information.
RETENTION	Retain in office permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(10), (11), (30)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0212-082
TITLE	Evidence Location Access Log
DESCRIPTION	Form or database used to track individual entry into and exit from evidence storage locations in or under the control of the Attorney General's Office. Information includes name/title of person entering, name of witness, date, time, location, and reason for access.
RETENTION	005 fisc years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), (11)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0214-082
TITLE	Vehicle Impoundment and Inventory Record
DESCRIPTION	Copies of the Office of the Attorney General form completed by Special Agents, Investigators and other personnel to document identifying information and condition of motor vehicles or other means of conveyance collected as evidence. Information includes date; time; location where vehicle towed, towing operator and identity of individual requesting tow; license, vehicle identification number (VIN), make, model, color, and odometer reading of vehicle; registered owner name, address, phone number and drivers license number; inventory of property left in vehicle; description of condition of vehicle; and other related information.
RETENTION	See comments
COMMENTS	Retain until conclusion of case and after expiration of appeal time, plus 10 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(10), (11), (30)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

Agency Number: 082-XXX
Office of the Attorney General
Multiple subunits/subunit not defined
Private Investigator Licensing

SERIES ID	0028-083
TITLE	Private Investigator Licensing Files
DESCRIPTION	Application, renewals, and supporting documentation relating to individuals and agencies seeking to apply for a private investigator license.
RETENTION	See Comments
COMMENTS	Retain until license has expired plus 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC sec. 552a
APPROVED	2004-07-08 ; Revised 2012-12-07
K.A.R. NUMBER	53-2-139