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Kansas Records Retention Schedules

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Agency Code: 082-004 (Office of the Attorney General. Victim Services Division)

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Agency Number: 082-004
Office of the Attorney General
Victim Services Division

SERIES ID 0073-082 
TITLE Audit Reports - Subgrantees 
DESCRIPTION Results of audits of recipients of grants, as required by the terms of the grants, relating to fiscal responsibility and expenditures. 
RETENTION 5 fiscal years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13  ; Revised 2022-07-14
K.A.R. NUMBER 53-2-122 

SERIES ID 0074-082 
TITLE Awards Given Files 
DESCRIPTION Awards given by the Attorney General and/or the Division and/or any unit in this Division in recognition of efforts on behalf of victims' and their rights, or school based resource or DARE officers. May include nominations, submissions, press releases, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Sufficient documentation of these activities should be found in "Press Releases" (0028-082) from Communications Office. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0734-082 
TITLE Batterer Intervention Program (BIP) Complaint Files  
DESCRIPTION Records relating to complaints not resulting in formal action to suspend, limit, condition, deny, revoke, or refuse renewal or reinstatement of any certification or permit issued under the Batterer Intervention Program. 
RETENTION 3 calendar years 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-7d08; KSA 45-221(a)(1)(30) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

SERIES ID 0735-082 
TITLE Batterer Intervention Program (BIP) Files 
DESCRIPTION Applications, approvals, renewals, reinstatements, denials, correspondence, site visit reviews, corrective action plans, statistics, and other records relating to agencies or programs applying for BIP certification. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after expiration of certification period (for approvals), then destroy. Retain denied certifications for 1 calendar year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-7d08; KSA 45-221(a)(1)(30) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

SERIES ID 0077-082 
TITLE Correspondence - Victims 
DESCRIPTION Incoming and outgoing correspondence with individual victims or victims advocacy organizations concerning legal issues, victims assistance, victims' rights, etc. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in system until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

SERIES ID 0085-082 
TITLE Grant Files - Victim's Assistance 
DESCRIPTION Variety of documents relating to applications for grants and other funding requests made of the Attorney General by other agencies. Includes documents relating to the administration and implementation of such funding, as well as grants that are not funded.  
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Paper records are scanned into system and paper is retained until quality assurance is performed, then destroyed. Retain individual grant files for 5 fiscal years after the end of the grant period, then destroy. Retain unfunded grant files until no longer useful, then destroy. Retain overall grant program administration records until superseded by updated information, then contact the Archives for appraisal. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(3)(10)(11)(14)(20)(25)(30)(47) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

SERIES ID 0736-082 
TITLE Safe at Home Enrolling Agent Files 
DESCRIPTION Variety of records related to enrolling agents (agencies) and enrolling assistants, including agency applications to participate as an enrolling agent for the Safe at Home Program, individual enrolling assistant applications, approvals, cancellations, renewals, etc. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Retain remaining paper documents until scanned into system and until quality assurance is performed, then destroy. Digital images in system are retained for 1 calendar year after participation in the program as an enrolling agent or assistant ends, then destroyed. 
DISPOSITION See Comments 
RESTRICTIONS KSA 75-457; KSA 45-21(a)(1)(2)(3)(10)(14)(20)(30)(47) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

SERIES ID 0737-082 
TITLE Safe at Home Program Files 
DESCRIPTION Applications, certifications, denials or cancellations of certification, correspondence, and other records relating to the operation of or participation in the Safe at Home Program. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper records and materials, as well as digital images in the system for 1 calendar year after participation in the program ends, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-457; KSA 45-221(a)(1)(2)(3)(10)(14)(20)(30)(47) 
APPROVED 2022-07-21 
K.A.R. NUMBER 53-2-214 

Agency Number: 082-004
Office of the Attorney General
Victim Services Division
State Child Death Review Board

SERIES ID 0047-082 
TITLE Board Meeting Files 
DESCRIPTION Agendas, minutes, articles, statistics, notes, reports, etc. relating to meetings conducted by the board. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA 22a-243 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0042-082 
TITLE Case Files 
DESCRIPTION Documents relating to investigations into the death of every Kansas child to understand the causes of death and devise prevention recommendations. 
RETENTION See Comments 
COMMENTS Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently. 
DISPOSITION Permanent 
RESTRICTIONS KSA 22a-243 
APPROVED 2010-01-29 
K.A.R. NUMBER 53-2-162 

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