Kansas Records Retention Schedules

Results of Query:

Agency Code: 082-010 (Office of the Attorney General. Legal Opinions & Gov't Counsel (LOGIC) Division)

Page 1 of 1 showing 14 records of 14 total, starting on record 1

Agency Number: 082-010
Office of the Attorney General
Legal Opinions & Gov't Counsel (LOGIC) Division

formerly the Civil division (see 082-003).

SERIES ID	0053-082
TITLE	Bond/Temporary Note Review Files
DESCRIPTION	Materials associated with review of the legality of bonds and temporary notes issued by governmental entities, and the sufficiency of the transcript of proceedings used to issue bonds and temporary notes. Includes attorney's notes regarding review; correspondence; log of transcripts reviewed; specimen bond and note certificates; unapproved transcripts; billing statements and copies of payment; and other documents used to track bond review process. Does not include approved transcripts, which are forwarded to the Office of the State Treasurer and retained in accordance with 0008-670, Bond Transcripts.
RETENTION	See Comments
COMMENTS	Record copy may be paper or electronic. Retain until bond review process is completed and payment for bond review is received, then destroy. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule or agreement.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(25)
APPROVED	2018-04-19
K.A.R. NUMBER	53-2-199

SERIES ID	0187-082
TITLE	External Meetings - Minutes, Packets, etc.
DESCRIPTION	Records relative to the Attorney General's service on the State Rules and Regulations Board (KSA 75-423), the State Records Board (KSA 75-3502), the Commission on Surety Bonds & Insurance (KSA 75-4101), and the Joint Committee on State/Tribal Relations (KSA 46-2303).
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Records are duplicative of materials in other agencies.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(14)(20)(42)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0059-082
TITLE	Interlocal Cooperation Agreements
DESCRIPTION	Documents related to the review of formal agreements between public and private agencies pursuant to KSA 12-2901 et seq. Includes interlocal agreement and related correspondence.
RETENTION	See Comments
COMMENTS	This records series is duplicated in the Office of the Secretary of State; see "Interlocal Agreements" (0130-622). Record copy may be paper or electronic. Retain for 2 calendar years then destroy or delete.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0190-082
TITLE	Kansas Architectural Accessibility Act-related Files
DESCRIPTION	Correspondence, including emails and faxes, research and other records related to agency's statutory authority. KSA 58-1304.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(30)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0192-082
TITLE	License Application Forms
DESCRIPTION	Records related to the Attorney General's examination/approval of pawnbrokers, precious metal dealers, and cereal malt beverage licensee applicants
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0188-082
TITLE	Opinion files
DESCRIPTION	Copies of formal and informal legal opinions, and their working files, issued pursuant to KSA 75-704 on questions of law submitted to the Attorney General by the legislature, the governor, secretary of state, state treasurer, state board of education, or commissioner of insurance. Formal opinions are signed by the Attorney General. Series includes copies of formal opinions requested by government officials (other than those officials listed above); it also includes informal opinions requested by government officials (other than those officials named above) that do not address matters of statewide significance. Informal opinions may be signed by the attorney general, an assistant attorney general, or a deputy attorney general. Individual opinion files may include the opinion as issued, request for opinion and supporting documents, legal and other relevant research, emails, faxes and other correspondence related to the opinion, requested input from interested parties/entities, and other records related to the drafting and issuance of opinions. Also includes preliminary drafts of opinions, and attorney client communication concerning draft opinions.
RETENTION	See Comments
COMMENTS	Retain paper copies in office for five years, then transfer to Archives. Before transferring to Archives, purge all drafts and attorney notes; also purge research materials that contain attorney notes or commentary. Formal opinions are filed pursuant to KSA 75-704a, and a copy is filed in the state library, supreme court law library, as well as the law libraries of the university of Kansas school of law and Washburn university school of law. An electronic copy is also publicly available on the Washburn university school of law website.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(14)(20), 60-426, and Supreme Court Rule 226, Section 1.6
APPROVED	2013-07-18
K.A.R. NUMBER	53-2-177

SERIES ID	0193-082
TITLE	Private Detective Records
DESCRIPTION	Records relating to the Attorney General's regulation of private detectives pursuant to KSA 75-7b01 et seq.: correspondence, including emails and faxes, investigations, discipline, and administrative hearings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. May duplicate records in the possession of Kansas Bureau of Investigation.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)(14)(20)(30)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0194-082
TITLE	Private Property Protection - "Takings" Guidelines
DESCRIPTION	Records relating to the issuance of "takings" guidelines pursuant to KSA 77-701 et. seq. Attorney General's Office is required to annually update guidelines to assist state agencies in evaluating proposed governmental actions in determining whether such action may constitute a "taking."
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. Guidelines are published annually in Kansas Register (KSA 77-704).
DISPOSITION	Destroy
RESTRICTIONS
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0208-082
TITLE	Racial and Other Bias-Based Policing Reports
DESCRIPTION	Records relating to racial and other bias-based policing reports generated pursuant to K.S.A. 22-4610. Law enforcement agencies electronically submit annual complaint reports to the attorney general. The attorney general's office posts these reports, including the agency's own report, on the agency's website.
RETENTION	See Comments
COMMENTS	Post all reports on the agency's website. Offer electronic copies of the reports as posted on the website to the State Archives on electronic media. Retain all other records until posting of annual complaint reports, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2017-10-19
K.A.R. NUMBER	53-2-197

SERIES ID	0724-082
TITLE	Racial or Other Biased Based Policing Complaint Files
DESCRIPTION	Complaint forms, correspondence, photos, notes, reports, criminal history summaries, arrest and conviction information, audio and audio/video recordings, and other supporting documentation relating to complaints and actions taken on complaints; includes referrals made to Kansas Commission on Peace Officers Standards and Training (KS-CPOST) for review.
RETENTION	See Comments
COMMENTS	At the conclusion of the review process, agency may forward records to KS-CPOST for review and possible action. Materials, including records obtained from others and those that are not used in support of a referral, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement at the conclusion of the review process. Remaining records are retained until annual report is filed, then destroyed.
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(1)(2)(3)(4)(6)(10)(11)(14) (20)(25)(29)(30)(47), 21-5906, 22-2302, 22-4701 et seq., 38-2212, 38-2310, 59-212, 59-2979, K.A.R. 10-12-2
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-196

SERIES ID	0195-082
TITLE	Request for Access to Records
DESCRIPTION	Records related to KORA requests for access to records in the possession of the Attorney general, and agency response prepared pursuant to KSA 45-218.
RETENTION	5 years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0196-082
TITLE	State Agency Regulation Review
DESCRIPTION	Correspondence, including emails and faxes, drafts of regulations, and other records related to reviewing state agency regulations. KSA 77-420.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

SERIES ID	0197-082
TITLE	State Property Files
DESCRIPTION	Records related to approval of Easements on state property, pursuant to KSA 75-2131 and 74-3264; Deeds statutorily required to be approved by the Attorney General; special Assessments, pursuant to KSA 12-3506; and any other records regarding statutorily-required review of contracts, leases, conveyances, deeds, and similar legal documents (e.g. KSA 75-3743).
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

SERIES ID	0198-082
TITLE	Tribal Gaming Compacts
DESCRIPTION	Records relative to the negotiation or renegotiation of tribal gaming compacts. See KSA 46-2302.
RETENTION	See Comments
COMMENTS	Paper documents are scanned into system and paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(1)(20)(25)(42)
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162