Kansas Records Retention Schedules

Results of Query:

Agency Code: 082-011 (Office of the Attorney General. Concealed Carry Division)

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 082-011
Office of the Attorney General
Concealed Carry Division

SERIES ID	0180-082
TITLE	Accounting Records - Concealed Carry
DESCRIPTION	License fees are entered into the state's accounting system known as SOKI (State of Kansas Interactive Internet Interfunds). A copy of the daily deposits receipt is printed from SOKI and retained as an accounting record. The applicant database also contains information relative to the payment of fees.
RETENTION	3 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0181-082
TITLE	Administrative Hearing Tapes - Kansas Administrative Procedures Act
DESCRIPTION	Under the rules of the Kansas Administrative Procedures Act (KAPA) persons denied licensure, or licensees that are suspended or revoked, are entitled to an administrative hearing. The hearings are tape recorded so that a record is made of the proceedings. The tapes are retained by the concealed carry unit until all appeals have been completed.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11), 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0182-082
TITLE	Instructor Files
DESCRIPTION	The Attorney General must certify qualified instructors to teach the required 8-hour concealed carry class for permit-seekers. Includes: applications, photos, criminal backgrounds, police credentials, and other documents indicating qualifications as firearms instructors as well as rosters of persons attending each instructor's classes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0183-082
TITLE	Investigation Files
DESCRIPTION	Reports relating to an applicant or licensee's background are filed in that person's folder. Most often the background reports relate to supplemental information developed by an investigator during the application phase. Whenever an applicant is prosecuted for an offense related to the application, a prosecution summary report is placed in the applicant file along with all other supporting documents. Subsequent criminal investigations involving an applicant, licensee or certified instructor are managed as a separate case and a file is maintained in accordance with the agency's policies and practices for handling such matters.
RETENTION	Permanent
COMMENTS	As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	See comments.
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2011-07-28
K.A.R. NUMBER	53-2-168

SERIES ID	0184-082
TITLE	Kansas Department of Revenue Electronic Interface Reports
DESCRIPTION	The concealed carry licenses are closely linked to Kansas driver's licenses and ID cards. An electronic interface between the concealed carry unit and the Kansas Department of Revenue produces daily imports and exports of data relating to the management of applicants and licensees. The information contained in the imports and exports is printed and retained for reference. The printed reports contain a record of errors, corrections, address changes, licenses approved and issued.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2008-11-05
K.A.R. NUMBER	53-2-157

SERIES ID	0185-082
TITLE	License Files
DESCRIPTION	Initial and renewal applications, photos, certificate of training, fingerprint cards, background checks, correspondence, including returned mail envelopes, and other materials related to an application for concealed carry permit.
RETENTION	Permanent
COMMENTS	As paper documents are scanned into system, paper is retained until quality assurance is performed, then destroyed. Digital images in system are retained permanently.
DISPOSITION	See comments
RESTRICTIONS	KSA 75-7c06, KSA 22-4707, KSA 38-2326
APPROVED	2024-10-07
K.A.R. NUMBER	53-2-223