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Kansas Records Retention Schedules

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Agency Code: 082-015 (Office of the Attorney General. Medicaid Inspector General Division)

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Agency Number: 082-015
Office of the Attorney General
Medicaid Inspector General Division

SERIES ID 0731-082 
TITLE Audit, Investigation, and Performance Review Final Reports 
DESCRIPTION Results of any audit, investigation, or performance review conducted by the division. 
RETENTION 5 fiscal years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2022-02-03 
K.A.R. NUMBER 53-2-212 

SERIES ID 0732-082 
TITLE Audit, Investigation, and Performance Review Work Files 
DESCRIPTION Records relating to audits, investigations, and performance reviews conducted by the division, including correspondence, reports, notes, drafts, billings, subpoenas, recommendations, and any other materials or information made, maintained, kept, obtained or received in connection with any audits, reviews, or investigations conducted by the division. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Paper documents are scanned into the system and quality assurance is performed, then paper records are destroyed. Digital images in system are retained permanently. Any portion of a work file that becomes part of a civil or criminal case filed by another division in the Office of the Attorney General shall become part of that division’s case file and maintained in accordance with Case Files, 0172-082. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(2)(3)(4)(5)(10)(11)(20)(29)(30), 75-7427  
APPROVED 2022-02-03 
K.A.R. NUMBER 53-2-212 

SERIES ID 0733-082 
TITLE Complaint Files 
DESCRIPTION Records relating to reports of suspected fraud, waste, abuse, or other illegal acts, including correspondence, photographs, notes, and other documentation relating to the complaint and actions taken by the division. Includes complaints not resulting in audit, investigation, or performance review efforts. 
RETENTION See Comments 
COMMENTS Record copy may be paper or electronic. Materials, including records obtained from others, may be returned to their source or otherwise disposed of in accordance with court order, court rule, or agreement. Retain remaining paper documents until scanned into system and quality assurance is performed, then destroy. Digital images in system are retained until the end of the Inspector General’s term, including reappointment, plus 2 calendar years, then destroyed. Complaints resulting in an audit or investigation become Audit, Investigation, and Performance Review Work Files, 0732-082, and follow that schedule entry. Records related to complaints involving programs outside the Inspector General’s jurisdiction are retained 1 calendar year, then destroyed. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(2)(3)(4)(5)(10)(11)(20)(29)(30), 75-7427  
APPROVED 2022-02-03 
K.A.R. NUMBER 53-2-212 

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