Kansas Records Retention Schedules

Results of Query:

Agency Code: 105 (State Board of Healing Arts. )

Page 1 of 1 showing 10 records of 10 total, starting on record 1

Agency Number: 105-001
State Board of Healing Arts

SERIES ID	0008-105
TITLE	Equal Employment Opportunity Plans
DESCRIPTION	Documents related to agency compliance with laws and regulations concerning equal employment opportunity, affirmative action, and other civil rights issues.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0012-105
TITLE	Inter-State Survey Records
DESCRIPTION	Documents related to requests and replies to and from other states' medical licensing agencies for information: correspondence, survey forms, publications, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

SERIES ID	0013-105
TITLE	Investigative Case Files
DESCRIPTION	Documents relating to investigations conducted by the Board of Healing Arts staff. Includes complaints, investigative reports, patient records, risk management and peer review records, attorney work product and other information created or received in the course of an agency investigation.
RETENTION	010 fisc yrs after case is closed
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), (2), (3), (5), (9), (10), (11), (25), (30), (35), KSA 65-2839a, K.S.A. 65-2898a, K.S.A. 65-4915, K.S.A. 65-4925, 42 CFR Part II
APPROVED	2015-03-26 ; Revised 2015-03-29
K.A.R. NUMBER	53-2-184

SERIES ID	0022-105
TITLE	Physician Profiles
DESCRIPTION	Records used to track occurrences of alleged or proven misconduct by individual medical practitioners - includes completed forms, malpractice petitions, copies of legal documents, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. These records are used in the evaluation of whether or not to begin an investigation of a healing arts practitioner.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	2013-10-24
K.A.R. NUMBER	53-2-178

SERIES ID	0023-105
TITLE	Professional Association Files
DESCRIPTION	Copies of documents concerning the verification of doctors' licenses to practice created - originals supplied to the Secretary of State as part of the registration of 'professional associations.'
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-01-26
K.A.R. NUMBER	53-2-077

Agency Number: 105-001
State Board of Healing Arts
Licensing

SERIES ID	0011-105
TITLE	Insurance Termination Notices and Correspondence
DESCRIPTION	Documents received by the agency giving notice of the termination of medical malpractice insurance for individual medical practitioners.
RETENTION	005 cld years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2016-10-20
K.A.R. NUMBER	53-2-193

SERIES ID	0024-105
TITLE	License Renewal Records
DESCRIPTION	Completed applications and other documents related to the periodic renewal of individual licenses to practice the various professions regulated by the Kansas Board of Healing Arts. Includes renewal audit checks.
RETENTION	007 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), (3), (6), 42 CFR Part II, KSA 65-4915, KSA 65-4925
APPROVED	2016-10-20
K.A.R. NUMBER	53-2-193

SERIES ID	0015-105
TITLE	License Verification
DESCRIPTION	Requests by other states, agencies, the federal government, and organizations for verification of the validity and currency of licenses held by individual Kansas practitioners.
RETENTION	006 months
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2016-10-20
K.A.R. NUMBER	53-2-193

SERIES ID	0017-105
TITLE	Licensing Files
DESCRIPTION	Records related to the examination and licensing of individual practitioners licensed by the Kansas State Board of Healing Arts: correspondence, copies of transcripts/diplomas, applications, and other materials. Applications for licensure and reinstatement of professional licenses submitted by an applicant but not completed as submitted shall be deemed abandoned after a period of 6 months from the date of initial application for licensure and reinstatement.
RETENTION	040 cld years
COMMENTS	For the period prior to 1990 the majority of the licensing files will be maintained in a paper format. Subsequent to 1990 all licensing files should be in electronic format. Abandoned applications shall be retained for 6 months and then destroyed.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1)(3)(6)(9)(14)(30), KSA 75-3520, 5 USC Sec. 552a, 42 CFR Part II, K.S.A. 65-4915, K.S.A. 65-4925
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0027-105
TITLE	Practice Protocols, Drug Prescription Protocols and Active Practice Request Forms
DESCRIPTION	Agreements between practitioners regarding the delegation of drug prescribing, authorized practice and supervising practitioners.
RETENTION	040 cldr years
COMMENTS	For the period prior to 1990 the majority of the records will be maintained in a paper format. Subsequent to 1990 all records should be in electronic format.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2016-10-20
K.A.R. NUMBER	53-2-193