Kansas Records Retention Schedules

Results of Query:

Agency Code: 143 (State Corporation Commission)

Page 1 of 1 showing 85 records of 85 total, starting on record 1

Agency Number: 143-002
Kansas Corporation Commission
Docket Room

SERIES ID	0190-143
TITLE	Applications - Utilities
DESCRIPTION	Applications of various types filed with the Kansas Corporation Commission by all regulated utilities for authorization to operate in Kansas.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 30 calendar years, then transfer to the archives. Security negatives stored at KSHS.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-23
K.A.R. NUMBER	53-2-098

SERIES ID	0192-143
TITLE	Certificates of Convenience and Necessity
DESCRIPTION	Certificates issued by the KCC authorizing regulated utilities to operate over specified geographic areas in Kansas.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0195-143
TITLE	Commission Orders
DESCRIPTION	Commission's final orders in formal cases.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 50 calendar years, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1992-10-08 ; Revised 2019-10-23
K.A.R. NUMBER	53-2-094

SERIES ID	0196-143
TITLE	Communication and Electric Line Reports
DESCRIPTION	Requests from regulated utilities for authority to make changes in communication or electric lines.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-23
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division

SERIES ID	0425-143
TITLE	Confidential Docket Materials
DESCRIPTION	Formal Docket cases material determined by the Commission to be confidential by companies filing applications in accordance with K.A.R. 82-1-221A.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a & KAR 82-1-221a et al.
APPROVED	2003-10-09 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-136

SERIES ID	0142-143
TITLE	Request for Access to Records
DESCRIPTION	Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218.
RETENTION	005 cldr yrs
COMMENTS	These records exist solely on electronic format.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-01-14
K.A.R. NUMBER	53-2-095

Agency Number: 143-010
State Corporation Commission
Administrative Division
Accounting Section

SERIES ID	0012-143
TITLE	Appropriation Accounting System
DESCRIPTION	Computer database that is the internal accounting system for the Kansas Corporation Commission and used to create expenditure reports, capital outlay reports, appropriation reports, etc.
RETENTION	See Comments
COMMENTS	Delete after the expiration of the retention period authorized for the disposable hardcopy file or when no longer needed, whichever is later.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 143-010
State Corporation Commission
Administrative Division
Commissioners, Offices of

SERIES ID	0029-143
TITLE	Case Reference Files
DESCRIPTION	Copies of Utilities, Transportation, and Conservation Applications with supporting materials (reports, studies, correspondence, etc.).
RETENTION	See Comments
COMMENTS	Maintain until no longer useful, then destroy. Duplicative of materials in other offices.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-072

SERIES ID	0081-143
TITLE	History of State Corporation Commission File
DESCRIPTION	Memos, biographies, publications, clippings related to the history of the Commission (Incomplete.)
RETENTION	See Comments
COMMENTS	Maintain indefinitely, if space shortage develops, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0151-143
TITLE	Technical Reference Files - Federal Issues
DESCRIPTION	Information supplied by the Federal Energy Regulatory Commission (FERC), Federal Communications Commission (FCC), Interstate Commerce Commission (ICC), and Interstate Oil Compact Commission (IOCC).
RETENTION	See Comments
COMMENTS	Maintain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

Agency Number: 143-010
State Corporation Commission
Administrative Division
Computer Services

SERIES ID	0034-143
TITLE	Computer Services Files
DESCRIPTION	Correspondence and reports related to agency's computerization.
RETENTION	10 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-072

SERIES ID	0045-143
TITLE	Correspondence - Computer Services
DESCRIPTION	Letters and memos sent and received by the Computer Services Department staff.
RETENTION	See Comments
COMMENTS	Retain 2 years and then discard if routine, retain 2 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed).
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0061-143
TITLE	Documentation for Computer Programs
DESCRIPTION	Electronic documentation explaining the operation and maintenance of computer programs.
RETENTION	See Comments
COMMENTS	Retain as long as related programs and data are preserved, then discard.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Energy Section

SERIES ID	0052-143
TITLE	Correspondence and Information - PURPA
DESCRIPTION	Documents concerning programs established pursuant to the Public Utility Regulatory Policy Act.
RETENTION	See Comments
COMMENTS	Retain paper records until scanned and quality assurance is performed, then destroy. Retain electronic copy 20 calendar years, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-081

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Affairs and Consumer Protection

SERIES ID	0009-143
TITLE	Annual Customer Survey Forms
DESCRIPTION	Copies of surveys completed by customers as each company under the agency's jurisdiction must survey their customers annually for input on quality of service. Companies retain originals.
RETENTION	See Comments
COMMENTS	Retain survey forms 1 year, then recycle. Retain summary statements 3 years, then recycle.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

SERIES ID	0058-143
TITLE	Disconnect Reports
DESCRIPTION	Monthly summary data reports received by the KCC concerning utilities customers whose service has been disconnected because of inability to pay.
RETENTION	2 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0075-143
TITLE	Form Originals
DESCRIPTION	Originals of agency-designed forms prepared by Public Affairs and Consumer Protection.
RETENTION	See Comments
COMMENTS	Retain until superseded by updated chart, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Public Information Office

SERIES ID	0105-143
TITLE	Annual Complaint Reports
DESCRIPTION	Annual computer-generated statistical reports prepared by the Kansas Corporation Commission regarding complaints filed by consumers and distributed to regulated companies and the Commissioners.
RETENTION	See Comments
COMMENTS	Retain electronic copy for 10 calendar years, then transfer one copy of each report to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0032-143
TITLE	Complaint Files
DESCRIPTION	Documents related to complaints about a utility filed with the KCC by consumers.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(14)(30)
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0108-143
TITLE	News Releases
DESCRIPTION	Typed news releases issued by the Kansas Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain electronic copy in office for 10 calendar years, then destroy. Transfer one electronic copy of each News Release to the archives in an annual shipment.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0139-143
TITLE	Rate Case and General Investigation Files
DESCRIPTION	Copies of documents related to rate cases and general investigations of the KCC used in handling media inquires.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

Agency Number: 143-010
State Corporation Commission
Administrative Division
Support Services

SERIES ID	0010-143
TITLE	Appearance Dockets
DESCRIPTION	Record of all actions related to each application received by the Kansas Corporation Commission.
RETENTION	See Comments
COMMENTS	Retain originals for 10 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0156-143
TITLE	Utility Service Maps
DESCRIPTION	Maps depicting certified areas, physical property, and other data concerning utilities regulated by the KCC, including county maps placed in binders.
RETENTION	See Comments
COMMENTS	Retain originals 5 years after superseded by updated maps, then transfer to the archives. Retain electronic copies until superseded, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-015
State Corporation Commission
Litigation Division

SERIES ID	0167-143
TITLE	Attorneys' Working Files
DESCRIPTION	Working papers used or prepared by staff attorneys in utilities cases.
RETENTION	See Comments
COMMENTS	Retain 5 years after final order, then discard.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0174-143
TITLE	Court Reporter Transcripts - Formal Dockets
DESCRIPTION	Typed transcripts of court reporter's shorthand notes prepared during formal docket hearings.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-072

SERIES ID	0177-143
TITLE	Court Reporter Transcripts - Non-Docket Issues and Meetings
DESCRIPTION	Typed transcripts of court reporter's shorthand notes prepared at staff requests during informal meetings between staff and other agencies and/or parties.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0179-143
TITLE	Federal Regulatory Agency Files
DESCRIPTION	Motions, petitions, interventions, briefs, and other documents related to filings by KCC in proceedings of Federal Communication Comm., Federal Energy Regulatory Comm., and Interstate Commerce Comm.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0130-143
TITLE	Public Hearing Files
DESCRIPTION	Copies of documents related to public hearings conducted by the Kansas Corporation Commission acquired for reference use by the Investigation and Mediation Section staff.
RETENTION	See Comments
COMMENTS	Retain fact sheet in docket file of related case and retain accordingly. Retain reference copy 2 calendar years, then destroy. Retain other documents 1 calendar year, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1993-10-07 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-098

SERIES ID	0183-143
TITLE	Summary of Notes
DESCRIPTION	Bound booklets listing all formal dockets which were dictated or partially dictated, but not transcribed. Lists by formal docket number are arranged by year. Indicates notes when no transcripts.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-020
State Corporation Commission
Utilities Division

SERIES ID	0201-143
TITLE	Accident Reports - Electric
DESCRIPTION	Accidents reported by jurisdictional utilities in accordance with KSA 66-132. Includes physical injuries and electrocutions of persons in contact with transmission or distribution lines, time, location, and circumstances.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 50 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0207-143
TITLE	Accident Reports - Gas
DESCRIPTION	Accident reports, operating reports, and other documents related to natural gas companies regulated by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 50 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0186-143
TITLE	Accounting Section Workpapers
DESCRIPTION	Workpapers developed by the Accounting Section staff related to closed rate cases which are retained for use as examples in future rate cases or for use in appeals. These workpapers are not part of the docket file.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 40 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0189-143
TITLE	Annual Financial Reports
DESCRIPTION	Financial reports submitted annually by all public utilities regulated by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 10 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0191-143
TITLE	Card Files
DESCRIPTION	Index to proceedings involving each utility company.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0197-143
TITLE	Contracts
DESCRIPTION	Legal agreements between utilities which have been approved by the KCC.
RETENTION	See Comments
COMMENTS	Retain originals until microfilmed, then destroy hard copy. Retain microfilm 30 years, then transfer to the archives. Security negatives are stored in the KSHS museum.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1992-10-08
K.A.R. NUMBER	53-2-094

SERIES ID	0199-143
TITLE	Correspondence - Routine
DESCRIPTION	Division copies of general internal and external correspondence and memos sent and received.
RETENTION	See Comments
COMMENTS	Retain 3 years and then discard if routine, retain 3 years and then transfer to archives if valuable in documenting policies and procedures of the agency (seek archival appraisal if needed).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0204-143
TITLE	Energy Cost Adjustments (ECA)
DESCRIPTION	Monthly or periodic report filed by regulated electric utilities documenting detailed adjustments to current energy costs.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0205-143
TITLE	Gas B.T.U. Report
DESCRIPTION	Report filed by jurisdiction utilities reflecting BTU content level (the measure of natural gas's ability to produce heat) and BTU/Mcf at certain locations on company's system.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0208-143
TITLE	Gas Meter Report
DESCRIPTION	Annual reports by jurisdictional utilities about meter tests. Includes number of meters tested by geographical area, percentage of inaccuracy for each meter tested, summarizes results of tests.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0209-143
TITLE	Purchased Gas Adjustment (PGA) Reports
DESCRIPTION	Monthly or periodic report filed by regulated gas utilities detailing adjustments made on rates charged to customers for gas.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0210-143
TITLE	Rate Design Workpapers
DESCRIPTION	Workpapers developed by the KCC staff in preparing recommendations to the Commission regarding utility company requests in formal and informal cases which may contain confidential or trade secrets. These workpapers are not part of the docket file.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 40 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 66-1220a
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0212-143
TITLE	Tariffs
DESCRIPTION	Documents listing rates charged by regulated utilities which have been approved by the KCC.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

SERIES ID	0216-143
TITLE	Wolf Creek Data Requests
DESCRIPTION	Documents related to requests submitted by the KCC staff to the owners of the Wolf Creek generating station for information related to rate cases.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0217-143
TITLE	Wolf Creek Docket Files
DESCRIPTION	Transcripts, orders, testimony, and other documents related to KCC proceedings in 4 cases involving the Wolf Creek generating station.
RETENTION	See Comments
COMMENTS	Retain originals 10 years, and until microfilmed or scanned, then transfer to archives. Retain microfilm or electronic copy permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-070

Agency Number: 143-020
State Corporation Commission
Utilities Division
Pipeline Safety Section

SERIES ID	0431-143
TITLE	Kansas Universal Service Fund (KUSF) Banking Records
DESCRIPTION	Bank statements, correspondence, and other records related to the Kansas Universal Service Fund.
RETENTION	5 fiscal years
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy 5 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0423-143
TITLE	Pipeline Safety Incident Reports
DESCRIPTION	Reports pertaining to natural gas incidents such as explosions, personal injury, or damages over $5,000. Reports created after 2017 are retained electronically.
RETENTION	10 calendar years
COMMENTS	Retain in office 5 calendar years, transfer to storage facility for 5 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2002-10-17 ; Revised 2019-10-16
K.A.R. NUMBER	53-2-132

SERIES ID	0420-143
TITLE	Pipeline Safety Inspection Reports
DESCRIPTION	Reports completed on a field inspection that are used to compile the annual inspection report.
RETENTION	10 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-040
State Corporation Commission
Transportation Division

SERIES ID	0221-143
TITLE	Annual Reports - Motor Carriers
DESCRIPTION	Annual reports submitted to the Kansas Corporation Commission by motor carriers authorized to operate in Kansas for the transportation of household goods.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0430-143
TITLE	Driver Qualification Waivers
DESCRIPTION	Waivers submitted by drivers to the Kansas Corporation Commission providing for drivers with certain physical disabilities to qualify for a commercial driver's license (CDL).
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0428-143
TITLE	Insurance Cancellation Orders
DESCRIPTION	Orders issued by KCC regarding the suspending, revoking, or reinstating of motor carrier?s authority to operate in the state of Kansas based upon current status of motor carrier's insurance.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0427-143
TITLE	Kansas Corporation Commission (KCC) Authority Cancellations
DESCRIPTION	Orders issued by the KCC cancelling a motor carrier's requested name change that would result in a carrier's operating authority not complying with statutory requirements.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0426-143
TITLE	Motor Carrier Safety Class Attendance Sheets
DESCRIPTION	Lists recording each person who attended a safety class and the date attended.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0242-143
TITLE	Tariff Files
DESCRIPTION	Printed rate schedules, informal applications and other documents submitted to the Kansas Corporation Commission by household goods and passenger motor carriers authorized to operate in Kansas.
RETENTION	See Comments
COMMENTS	Retain 3 years after superseded by new tariff or cancellation of authority, scan, then destroy hard copies. Retain PDF scans 10 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

Agency Number: 143-040
State Corporation Commission
Transportation Division
Motor Carrier Section

SERIES ID	0219-143
TITLE	Active Motor Carrier Insurance--Property, Liability, and Cancellation (H. E. & K.)
DESCRIPTION	Certificates of insurance and cancellations received from companies ensuring that motor carriers have active authority to operate in Kansas.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0226-143
TITLE	Motor Carrier Applications - Dismissed or Denied
DESCRIPTION	Applications and other documents related to motor carriers seeking authority to operate in Kansas that were dismissed or denied by the Commission.
RETENTION	Retain 45 days after dismissed or denied.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0218-143
TITLE	"No Find" Motor Carriers Insurance (H, E, BMC91X, K AND BMC-35)
DESCRIPTION	Insurance forms H, E, BMC91X, and cancellations form K and BMC-35 received from companies insuring motor carriers not having active authority to operate in Kansas.
RETENTION	See Comments
COMMENTS	Retain original documents 60 days and until entered in computer database, and then return to insurance company if no application for authority is received. Retain computer data 60 days from input, then erase. Cancellation forms K and BMC-35 are returned to insurance company immediately.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2003-10-09 ; Revised 2015-09-16
K.A.R. NUMBER	53-2-136

Agency Number: 143-040
State Corporation Commission
Transportation Division
Safety and Compliance Section

SERIES ID	0229-143
TITLE	Motor Carrier Complaint Files
DESCRIPTION	Complaints received by the Kansas Corporation Commission involving a motor carrier or railroad authorized to operate in Kansas.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0234-143
TITLE	Motor Carrier Vehicle Inspections and Audit Reports
DESCRIPTION	Reports related to vehicle inspections and motor carrier audits under a joint program with the Kansas Highway Patrol and the Federal Bureau of Motor Carrier Safety.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2007-01-11 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-150

Agency Number: 143-050
State Corporation Commission
Conservation Division

SERIES ID	0310-143
TITLE	Open Flow Test Reports
DESCRIPTION	Results of tests on gas wells to determine absolute pressure of open flow potential, including all One Point Stabilized Open Flow (G-2) forms.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-050
State Corporation Commission
Conservation Division
Administrative Services Section

SERIES ID	0255-143
TITLE	Correspondence - Extension and Exception
DESCRIPTION	Requests by operators for extensions or exceptions to specific regulations, not requiring the assignment of a docket.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year after extension or exception has been accepted or denied, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0258-143
TITLE	Correspondence - Routine
DESCRIPTION	Correspondence, incoming and outgoing, related to routine division administrative matters.
RETENTION	10 calendar years
COMMENTS	Supersedes general schedule.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-074

SERIES ID	0297-143
TITLE	Oil and Gas Advisory Committee Records
DESCRIPTION	Records related to the activities of the Oil and Gas Advisory Committee: minutes, notes, correspondence, reports, etc.
RETENTION	010 calendar years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14 ; Revised 2014-01-12
K.A.R. NUMBER	53-2-074

SERIES ID	0352-143
TITLE	Subject Files - Administration
DESCRIPTION	Wide variety of documents related to general routine administration concerns of the division.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

Agency Number: 143-050
State Corporation Commission
Conservation Division
District Offices Section

SERIES ID	0267-143
TITLE	Field Inspection Records
DESCRIPTION	Reports filed after a Commission employee inspects a well or lease. Records may include any Notices of Violation or similar documents, including correspondence and contamination site or spill site files.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-050
State Corporation Commission
Conservation Division
Information Technology Section

SERIES ID	0432-143
TITLE	Eastern Kansas Oil/Gas Production Well Documents Database
DESCRIPTION	Computer database containing historical data regarding wells in eastern Kansas.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0433-143
TITLE	Risk Based Data Management System (RBDMS)
DESCRIPTION	Computer database containing information on all oil/gas production wells and all operators in Kansas. Includes all data from the following forms that operators must file: Notice of Intent to Drill; Cathodic Protection Borehole Intent to Drill; Application for Surface Pit; Well Completion, Transfer of Operator; Application for Commingling of Production or Fluids; Application for Dual Completion, Application for Venting or Flaring of Gas other than Casinghead Gas; Temporary Abandonment Application; Closure of Surface Pit; Exploration and Production Waste Transfer; Well Plugging Application; Well Plugging Record; Annual Fluid Injection Report; Underground Injection Control Application and Amendments; Mechanical Integrity Test Results; Gas Tests; Well Inventory. Database also contains CP 2/3 and other forms generated by staff, and well-specific cross references to pertinent dockets.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0346-143
TITLE	Scout Cards
DESCRIPTION	Index cards describing how oil and gas production wells are completed, including drill stem test results, formation tops, and zones completed.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

Agency Number: 143-050
State Corporation Commission
Conservation Division
Litigation Section

SERIES ID	0253-143
TITLE	Compliance Tracking System
DESCRIPTION	Electronic databases or spreadsheets used to track the penalty process or any other docket, from District recommendation or initial application until the matter is closed.
RETENTION	See Comments
COMMENTS	Retain until docket is closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14 ; Revised 2019-10-14
K.A.R. NUMBER	53-2-074

SERIES ID	0250-143
TITLE	Litigation Working Files
DESCRIPTION	Case files for docketed matters, including penalty recommendations, correspondence, and other materials.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after matter is closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(20)(25)
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0312-143
TITLE	Oil/Gas Production Well Operator License Records
DESCRIPTION	Applications, renewals, licenses, and approvals to permit oil and gas operations in state.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after expiration of annual license, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0434-143
TITLE	Operator Financial Assurance Records
DESCRIPTION	Bonds, letters of credit, and other associated records used to document the financial viability of an operator.
RETENTION	3 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0313-143
TITLE	Operator Licensing Database
DESCRIPTION	Computer index used to track current status of all licenses to operate oil/gas production wells.
RETENTION	See Comments
COMMENTS	Retain data until license is expired plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-050
State Corporation Commission
Conservation Division
Production Section

SERIES ID	0272-143
TITLE	Gas Venting and Flaring Records
DESCRIPTION	Applications by gas production well operators for permission to vent or flare gas according to legal standards.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0287-143
TITLE	New Oil and Gas Pool Records
DESCRIPTION	Applications for severance tax exemptions on new oil and gas fields, i.e. pools, plus miscellaneous supporting documents.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0284-143
TITLE	Oil and Gas Field Maps
DESCRIPTION	Maps containing information on well sites, surface features, and political boundaries. Also maps of gas pipelines used to gather gas from gas fields.
RETENTION	Permanent
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0302-143
TITLE	Oil and Gas Pro-Ration Schedules
DESCRIPTION	Schedules of production levels allowed for each well that is operating on a pro-rated basis.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0306-143
TITLE	Oil Producers Monthly Report for Pro-Rated Fields
DESCRIPTION	Records of oil production from fields operating on a pro-rated basis.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0435-143
TITLE	Seismic Plugging Records
DESCRIPTION	Records regarding the plugging of seismic holes.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-050
State Corporation Commission
Conservation Division
Underground Injection Control Section

SERIES ID	0376-143
TITLE	Annual Fluid Injection Report (U3C) Forms
DESCRIPTION	Forms submitted by injection well oil production operators to report annual underground injection operations.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0345-143
TITLE	Injection and Disposal Well Records
DESCRIPTION	Docket file based on Underground Injection Control (UIC) Permit number, including plat maps, logs, applications, correspondence, orders, transfers, mechanical integrity results, annual reports of fluid injection, etc.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0369-143
TITLE	Underground Injection Control EPA Tracking
DESCRIPTION	Records related to the Commission's authority to control underground injection in Kansas in reference to the Environmental Protection Agency (EPA), including grant applications and supporting documents for EPA program review.
RETENTION	15 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

SERIES ID	0368-143
TITLE	Underground Injection Control Maps
DESCRIPTION	Internally produced maps used to evaluate and approve applications submitted by underground injection operators to operate in the state.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2020-01-16
K.A.R. NUMBER	53-2-205

Agency Number: 143-050
State Corporation Commission
Conservation Division
Well Plugging Section

SERIES ID	0322-143
TITLE	Abandoned Oil/Gas Production Well Database
DESCRIPTION	Computer index of all wells for which the State cannot identify a responsible party.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

SERIES ID	0436-143
TITLE	Abandoned Oil/Gas Production Well Project Files
DESCRIPTION	Records on each abandoned well plugging project initiated by the State, including responsible party research and legal analysis.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204

Agency Number: 143-XXX
State Corporation Commission
Multiple subunits/subunit not defined

SERIES ID	0274-143
TITLE	Docket Files
DESCRIPTION	Official files for each docketed matter, including any application, motion, affidavit, pleading, transcript, brief, or Commission Order pertinent to the docket.
RETENTION	See Comments
COMMENTS	Retain hard copy until scanned and quality assurance is performed, then destroy. Retain electronic copy permanently.
DISPOSITION	Permanent
RESTRICTIONS	KSA 45-221(a)(11)(30)
APPROVED	2019-10-17
K.A.R. NUMBER	53-2-204