Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-005 (Department of Administration. Division of the Budget)

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Agency Number: 173-005
Department of Administration
Division of the Budget

SERIES ID	0752-173
TITLE	Agency Budgets - Analysts' Copy
DESCRIPTION	State agency budget documents used by budget analysts to analyze agencies' budgets. Two copies exits of these documents: one "clean" unmarked copy submitted by the agency, and one "marked-up" copy used by the analysts' for their work.
RETENTION	See Comments
COMMENTS	Retain in office 5 fiscal years, then transfer both copies ("clean" and "marked-up") to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

SERIES ID	0753-173
TITLE	Agency Files
DESCRIPTION	Records documenting interaction between the Division of the Budget and other state agencies.
RETENTION	See Comments
COMMENTS	Retain for 4 calendar years in office files, 2 years in office storage, then transfer to State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

SERIES ID	0754-173
TITLE	Budget Cycle Records
DESCRIPTION	Records documenting the on-going development of each fiscal year's budget.
RETENTION	004 Fiscal Years
COMMENTS	Retain for 4 fiscal years in office files, then transfer to State Archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2010-01-29
K.A.R. NUMBER	53-2-162

SERIES ID	1081-173
TITLE	Fiscal Notes
DESCRIPTION	Records outlining the fiscal impact of legislative bills on agency budgets. Includes fiscal note responses from agencies and copies of final fiscal notes sent to the legislature.
RETENTION	4 fiscal years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2022-07-21
K.A.R. NUMBER	53-2-214

SERIES ID	0758-173
TITLE	Governor's Executive Directives
DESCRIPTION	Copies of the executive directives issued by the governor to authorize agency budgets revisions, to appoint unclassified personnel, and to effect other policy changes.
RETENTION	003 cldr yrs
COMMENTS	NOTE: The Secretary of State maintains the record copy of this series. Copies also are distributed to the Governor's Office, the House, the Senate, Legislative Research, and the State Library.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

SERIES ID	0761-173
TITLE	Minutes - Finance Council
DESCRIPTION	Copies of minutes of the Finance Council meetings submitted to the Budget division.
RETENTION	006 cldr yrs
COMMENTS	These are duplicates. The originals are kept in the Secretary of Administrations office.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067

SERIES ID	0763-173
TITLE	Revenue Information
DESCRIPTION	File contains information used by Budget's financial economist to estimate revenue. These records also contain special studies on revenue.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-07-31
K.A.R. NUMBER	53-2-067