Kansas Records Retention Schedules
Results of Query:
Agency Code: 175-004 (Kansas Housing Resources Corporation. Asset Management)
Page 1 of 1 showing 4 records of 4 total,
starting on record 1
Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management
SERIES ID |
0037-175 |
TITLE |
Section 8 Project Files |
DESCRIPTION |
Contract administration files for HUD Section 8 properties. Information contained in the files includes project information, Management and Occupancy Reviews (MORs), Affirmative Fair Housing Marketing Plans, tenant file reviews, physical inspections, management statements, rent schedules, budget worksheets, special claims, Reserve for Replacements (RERs), vacancy notices, Housing Assistance Payment (HAP) Vouchers, original budget requisitions, and budget requisition revisions. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 years after the end of the project, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(30); 5 USC 552a |
APPROVED |
2008-07-17
|
K.A.R. NUMBER |
53-2-156 |
Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management
Asset Management Unit
Section 8 Housing
SERIES ID |
0022-175 |
TITLE |
Special Claims Files |
DESCRIPTION |
Documents relating to claims filed against HUD, through KHRC, by organizations, companies, individual, or tenants regarding the rehabilitation of housing properties. Information in the files can include but are not limited to: claim form, memorandums, correspondence, project summary, and cost specifications. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 years after resolution, then destroy by shredding. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(30) |
APPROVED |
2004-10-14
|
K.A.R. NUMBER |
53-2-140 |
Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management
Financial
SERIES ID |
0023-175 |
TITLE |
Contract Renewal Records |
DESCRIPTION |
Documents detailing property contract renewals. |
RETENTION |
See Comments |
COMMENTS |
Retain 3 years in office, then transfer to the state records center for 10 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(30); 5 USC 552a |
APPROVED |
2004-10-14
|
K.A.R. NUMBER |
53-2-140 |
SERIES ID |
0024-175 |
TITLE |
Rent Adjustment Records |
DESCRIPTION |
Documents detailing property rent adjustments. |
RETENTION |
See Comments |
COMMENTS |
Retain 3 years active in office, then transfer to storage facility for 10 years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(1)(30); 5 USC 552a |
APPROVED |
2004-10-14
; Revised 2019-05-30 |
K.A.R. NUMBER |
53-2-140 |
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