Kansas Records Retention Schedules

Results of Query:

Agency Code: 204 (Board of Mortuary Arts. )

Page 1 of 1 showing 25 records of 25 total, starting on record 1

Agency Number: 204-001
Board of Mortuary Arts

SERIES ID	0001-204
TITLE	Apprentice Files
DESCRIPTION	Applications and supporting documentation on participants in a required pre-licensure 1 year embalmers apprenticeship served at a funeral home after completing academic training and passing the exam.
RETENTION	See Comments
COMMENTS	Transfer to individual embalmer's license application file after completion of apprenticeship. If apprenticeship not completed retain 6 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0002-204
TITLE	Assistant Funeral Directors' Cards
DESCRIPTION	Kardex cards containing the name, address, license issuance date, and license renewal information for licensed assistant funeral directors as required by KSA 65-1711.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0003-204
TITLE	Assistant Funeral Directors' License Application Files
DESCRIPTION	Applications and correspondence relating to the issuance of assistant funeral directors' licenses.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA (a)(1)(6)(9), 5 USC Sec. 522a
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0005-204
TITLE	Complaint Files
DESCRIPTION	Variety of documents relating to investigations of complaints filed against funeral directors, assistant funeral directors, or embalmers and to actions taken by the board in response to complaints.
RETENTION	See Comments
COMMENTS	Retain 5 years after investigation is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0006-204
TITLE	Complaint Files - Director's Office
DESCRIPTION	Convenience copies of selected portions of complaint files retained to facilitate responses to public requests for information.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0007-204
TITLE	Continuing Education Programs Files
DESCRIPTION	Variety of documents related to continuing education programs for mortuary arts professionals sponsored by colleges, universities, state associations and private organizations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer files for Kansas schools to the archives, destroy the remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0008-204
TITLE	Continuing Education Requirements Files
DESCRIPTION	Documents related to licensees fulfillment of continuing education requirements including receipts for continuing education courses and license renewal notices.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0010-204
TITLE	Embalmers' Cards
DESCRIPTION	Kardex cards containing the name, address, license number, date of issuance and license renewal information for licensed embalmers as required by KSA 65-1711.
RETENTION	See Comments
COMMENTS	Retain no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0011-204
TITLE	Embalmers' License Application Files
DESCRIPTION	Applications and supporting documentation relating to the issuance of embalmers' licenses including transcripts, examinations, applications, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(1)(9)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0012-204
TITLE	Embalmers' Transcripts
DESCRIPTION	College transcripts and certificates that have been removed from inactive embalmers' license files and retained for reference purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0016-204
TITLE	Funeral Directors' Cards
DESCRIPTION	Kardex cards containing the name, address, license date, and license renewal information for licensed funeral directors as required by KSA 65-1711.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0017-204
TITLE	Funeral Directors' License Application Files
DESCRIPTION	Applications and supporting documentation relating to the issuance of funeral directors' licenses including examinations, transcripts, applications, receipts, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	KSA (a)(1)(6)(9), 5 USC Sec. 522a
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0018-204
TITLE	Funeral Establishment Cards
DESCRIPTION	Index cards containing summary data on all licensed mortuary arts establishments maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Obsolete series. Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0019-204
TITLE	Funeral Establishment License Application Files
DESCRIPTION	Applications submitted biennially by mortuary arts establishments to obtain or renew a license to do business in the state.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0020-204
TITLE	Funeral Establishment License Renewal Cards
DESCRIPTION	Kardex cards containing establishment license renewal data for mortuary arts establishments.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0021-204
TITLE	Inactive Practioners Applications
DESCRIPTION	Applications submitted by licensees who will not be practicing in Kansas but who do not want to allow their license to lapse.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0023-204
TITLE	Inspection Reports
DESCRIPTION	Reports on inspections of mortuary arts establishments conducted twice a year to monitor compliance with licensing laws and board policies and procedures.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0022-204
TITLE	Inspection Report Summaries
DESCRIPTION	Summary listings of mortuary arts establishments inspected in each county during the fiscal year.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0026-204
TITLE	License Log
DESCRIPTION	Log containing names, license numbers, and date of license issuance of licensed funeral directors, assistant funeral directors, and embalmers compiled and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0029-204
TITLE	Prearranged Funeral Agreements Cards
DESCRIPTION	Summary of prearranged funeral agreements for each mortuary arts establishment maintained for reference purposes.
RETENTION	See Comments
COMMENTS	Obsolete series. Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0030-204
TITLE	Prearranged Funeral Agreements Files
DESCRIPTION	Reports submitted biennially by funeral homes listing all prearranged funeral agreements, which are funds deposited in an account prior to death to cover funeral expenses, as required by KSA 16-301.
RETENTION	See Comments
COMMENTS	Retain until superseded and no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0028-204
TITLE	Pre-registered Mortuary Arts Student Files
DESCRIPTION	Documents relating to students enrolled in a mortuary arts school who intend to graduate, take the appropriate examination, serve an apprenticeship, and obtain a license.
RETENTION	See Comments
COMMENTS	Transfer documents to individual apprentice file at beginning of apprenticeship and retain accordingly. If mortuary arts program is not completed retain for 6 calendar years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0034-204
TITLE	Registered Student Files - Pending Apprenticeship
DESCRIPTION	Documents relating to students who have completed all requirements for a mortuary arts license but have not performed an apprenticeship.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0038-204
TITLE	Summary Apprentice Quarterly Reports
DESCRIPTION	Quarterly reports to the board summarizing the progress of apprentice embalmers.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0039-204
TITLE	Suspended Licensees List
DESCRIPTION	Lists of licensees suspended for non-payment of fees along with the individual reminder notices.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096