Kansas Records Retention Schedules

Results of Query:

Agency Code: 206 (Board of Emergency Medical Services. )

Page 1 of 1 showing 20 records of 20 total, starting on record 1

Agency Number: 206-001
Board of Emergency Medical Services

SERIES ID	0024-206
TITLE	Ambulance Inspection Files
DESCRIPTION	Documents relating to the inspection of ambulances and rescue vehicle companies to ensure their compliance with public safety standards established by the board.
RETENTION	See Comments
COMMENTS	Retain in office for 1 year (or longer for problem companies, until no longer useful). Transfer to digital archive and destroy hard copies after performance of quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0001-206
TITLE	Ambulance Service Files
DESCRIPTION	Documents relating to the licensure and renewal process for ambulances and rescue vehicles to ensure their compliance with requirements established by the board.
RETENTION	See Comments
COMMENTS	Retain in office until expired, then transfer to the records center for 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0001-206
TITLE	Ambulance Service Files
DESCRIPTION	Documents relating to the licensure and renewal process for ambulances and rescue vehicles to ensure their compliance with requirements established by the board.
RETENTION	See Comments
COMMENTS	Retain in office for 1 year (or longer for problem companies, until no longer useful). Transfer to digital archive and destroy hard copies after preforming quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0002-206
TITLE	Attendant Certification Files
DESCRIPTION	Application and supporting documentation relating to the issuance of licenses to qualified emergency medical technicians, first responders, and mobile intensive care technicians.
RETENTION	See Comments
COMMENTS	Retain in office until expiration of certification, transfer to the records center for 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0002-206
TITLE	Attendant Certification Files
DESCRIPTION	Application and supporting documentation relating to the issuance of licenses and renewals to qualified emergency medical technicians, first responders, and mobile intensive care technicians.
RETENTION	See Comments
COMMENTS	Retain in office for one renewal cycle (2 years); transfer to digital archive and then destroy paper-based records after performance of quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	5 USC Sec. 552a
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0025-206
TITLE	Complaint Files
DESCRIPTION	Complaints lodged by consumers regarding a licensed individual or ambulance and rescue vehicle service company and subsequent resolution by the board.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed, Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0003-206
TITLE	Continuing Education Files
DESCRIPTION	Documents relating to mandatory continuing educational credits required for attendants to maintain certification. Also includes records relating to long-term and short-term Program Providers and Sponsors of Continuing Education and Initial Education. A.K.A. "Program Provider Files."
RETENTION	See Comments
COMMENTS	Retain in office for 2 years, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0009-206
TITLE	Examination Files
DESCRIPTION	Copies of examinations given to candidates applying for a license to practice in the state as required by KSA 65-6129.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0010-206
TITLE	Examiner and Instructor Files
DESCRIPTION	Documents relating to performance ratings given and complaints filed against course examiners and instructors.
RETENTION	See Comments
COMMENTS	Retain in office 2 calendar years after expiration of the individual instructor or examiner certification or complaint is resolved. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0013-206
TITLE	Historical Information Files
DESCRIPTION	Variety of documents relating to the administration and operation of the board.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1997-01-09
K.A.R. NUMBER	53-2-110

SERIES ID	0014-206
TITLE	Initial Training Program Files
DESCRIPTION	Documents relating to the development of criteria for course curricula and approval of the course of instruction for instructor-coordinators to ensure training programs meet board requirements.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0015-206
TITLE	Instructor-Coordinator and Training Officer Files
DESCRIPTION	Documents relating to the certification and renewal process for instructor-coordinators and training officers authorized to coordinate training programs for attendants.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed, transfer to digital archive and then destroy paper-based record after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-10-21
K.A.R. NUMBER	53-2-161

SERIES ID	0016-206
TITLE	Inventory Records - Expendable Property
DESCRIPTION	Records of receipts, disbursements, and balances of office supplies and other expendable inventory materials.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0017-206
TITLE	Inventory Records - Non-Expendable Property
DESCRIPTION	Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 5 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0018-206
TITLE	Investigation Files
DESCRIPTION	Documents relating to investigations into allegations of incompetence or illegal practice by attendants and any resulting action taken by the board against the individual.
RETENTION	See Comments
COMMENTS	Retain in office until case is closed, transfer to permanent digital archive and destroy hard copies after performing quality assurance.
DISPOSITION	Permanent
RESTRICTIONS	K.S.A. 45-221(a)(3) and (30), 45 CFR Parts 160 and 164 (HIPAA)
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-110

SERIES ID	0020-206
TITLE	Legal Recognition and Temporary Files
DESCRIPTION	Applications and supporting documentation relating to temporary certification requests from non-resident attendants to practice in the state.
RETENTION	See Comments
COMMENTS	Retain until expiration of certificate. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0021-206
TITLE	Minutes
DESCRIPTION	Proceedings of regular or special meetings of committees, commissions, and other standing or ad hoc organizations.
RETENTION	See Comments
COMMENTS	Destroy audiotapes of proceedings following transcription. Retain until no longer immediately needed, transfer to permanent digital archives and retain paper-based record until performing quality assurance, then destroy.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0011-206
TITLE	Supply Requests
DESCRIPTION	Documents used by subordinate organizations to order expendable supplies from central supply rooms.
RETENTION	003 fisc yrs
COMMENTS	Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0023-206
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
COMMENTS	Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0022-206
TITLE	Vouchers - Receipts
DESCRIPTION	Copies of documents used to transfer funds received by agencies from individuals and organizations into their particular accounts: forms DA-3 series.
RETENTION	003 fisc yrs
COMMENTS	Retain until no longer immediately needed. Transfer to digital archive and destroy hard copies after performing quality assurance. Keep digital record for 3 years and then purge.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160