Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-002 (Department of Health and Environment. Environment Division)

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Agency Number: 264-002
Department of Health and Environment
Environment Division

SERIES ID	0654-264
TITLE	Special Projects Files
DESCRIPTION	Contain documents related to one time/ad hoc projects. May contain lab reports, correspondence, reports, and planning documents related to environmental issues within the state of Kansas.
RETENTION	020 cldr yrs
COMMENTS	Contact state archives for appraisal - if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air

SERIES ID	0419-264
TITLE	Air Emissions Inventory Forms
DESCRIPTION	Completed forms listing basic information regarding industrial operations which emit particles into the air - used as input form for "Air Emissions Inventory Database System".
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0432-264
TITLE	Air Quality Assement Logs
DESCRIPTION	Registers of various section activities related to air quality assessment and enforcement: Order Logs, Complaint Logs, New Plant Logs, Oil Spill Logs, Report Notice Mailing Logs, and Source Test Logs.
RETENTION	003 cldr yrs
COMMENTS	Contact State Archives for appraisal - if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0446-264
TITLE	Asbestos Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal licensing of businesses, as well as public agencies, to engage in asbestos abatement work. Includes permits and correspondence, notification forms and project inspection documents.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0448-264
TITLE	Asbestos Program Files
DESCRIPTION	Policy and procedure documents regarding administration of asbestos program includes: respiratory protection, training, certification, inspection, etc.
RETENTION	003 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0449-264
TITLE	Asbestos Worker Certification Files
DESCRIPTION	Documents used to verify and justify actions concerning initial and annual renewal of certification of persons as either asbestos abatement workers or supervisors.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	Portions per KSA 45-221(a)(3)
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0413-264
TITLE	Facility Files
DESCRIPTION	Variety of documents relating to facilities including: permits, inspection reports, investigations, reports to federal agencies and working files.
RETENTION	003 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0452-264
TITLE	Federal Asbestos Hazard Emergency Response Act Management Plans
DESCRIPTION	Asbestos management plans that are required to be submitted to the agency by public and private schools under Federal law/regulation.
RETENTION	001 cldr yr
COMMENTS	Contact State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0423-264
TITLE	Municipal Air Quality Files
DESCRIPTION	Records related to general and specific air quality issues in individual Kansas cities and/or counties includes: correspondence, publications, applications, reports, inspections, and monitoring, and related documents.
RETENTION	003 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0430-264
TITLE	Open Burning Permit Files
DESCRIPTION	Documents related to requests for permits to perform open burnings, to the review of those requests, and to the enforcement of associated laws and regulations.
RETENTION	003 cldr yrs
COMMENTS	Transfer significant files as determined by the agency staff in collaboration with state archives staff. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0436-264
TITLE	Visible Emission Inspector Certification Records
DESCRIPTION	Documents related to the training and certification of employees for observation and identification of visible air emissions (smoke): correspondence, examination sheets, certifications, and related documents.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-13
K.A.R. NUMBER	53-2-076

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Monitoring Section

SERIES ID	0417-264
TITLE	Air Emission Inventory Database System
DESCRIPTION	Computer database used to manage and reference information collected in the process of monitoring and enforcing air emission standards - information entered from "Air Emission Inventory Forms" (q.v.).
RETENTION	See Comments
COMMENTS	Retain annual backup tapes for 7 years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	Portions per KSA 45-221(a)(1)
APPROVED	1988-10-13
K.A.R. NUMBER	53-2-076

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Radiation Section

SERIES ID	0409-264
TITLE	Liaison Officer Network Files
DESCRIPTION	Documents provided to the chief of the radiation control section related to the NRC actions at Wolf Creek Nuclear Station and the "no significant impact" determinations of NRC license actions at W.C.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy. This information is available at the public information centers in Burlington, Washington, Washburn University and others.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0273-264
TITLE	Low Level Radiation Waste (LLRW) Files
DESCRIPTION	Documents relating to low level radiation waste and in particular, Kansas' activities relative to the Central Interstate Low Level Radiation Waste Compact Commission.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

SERIES ID	0277-264
TITLE	Transportation Files
DESCRIPTION	Documents generated by or relative to the transportation of radiation materials in Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-04-19
K.A.R. NUMBER	53-2-084

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Air and Radiation
Right to Know Section

SERIES ID	0394-264
TITLE	Master Database
DESCRIPTION	Database under design to combine information from all aspects of sections reporting (Series 302-311) and will inter-link with the U.S. Environmental Protection Agency system.
RETENTION	See Comments
COMMENTS	Retain permanently or transfer to the archives when no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-07-19
K.A.R. NUMBER	53-2-085

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services

SERIES ID	0615-264
TITLE	Data Requests
DESCRIPTION	Correspondence, memos, reports, etc.. related to requests for water quality information stored on the EPA STORET computer system.
RETENTION	020 Calendar Years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0641-264
TITLE	Fish Kill Reports
DESCRIPTION	Reports regarding investigations of fish kills that are used to determine who or what was responsible for the kill and if any regulations have been violated.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Data Support Section

SERIES ID	0660-264
TITLE	Fresh Water Mussels Distribution Data
DESCRIPTION	Documentation relating to the type and size of mussel samples collected at stream biological network sites to monitor toxicity levels.
RETENTION	See Comments
COMMENTS	Retain hard copy until data is transferred to the Kansas Biological System Data Base, then destroy. Retain PC database until data is transferred to the Kansas Biological System Data Base, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0616-264
TITLE	Kansas Water Data Base
DESCRIPTION	Ambient chemical water quality data gathered routinely and stored electronically to provide historical background information on water quality in Kansas.
RETENTION	See Comments
COMMENTS	Retain permanently. Data stored off-line should be refreshed periodically to ensure data integrity. All data should be migrated to new electronic information systems as needed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Public Advocate

SERIES ID	0608-264
TITLE	Pollution Prevention Award Files
DESCRIPTION	Applications and supporting documents relating to pollution prevention awards given annually to recognize private sector organizations' efforts throughout Kansas.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section

SERIES ID	0465-264
TITLE	Chemical Analysis Data Sheets
DESCRIPTION	Computerized laboratory reports on results of chemical analyses of water samples.
RETENTION	See Comments
COMMENTS	Retain until data is published in "Water Quality Data for Kansas," then destroy. This data is also input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0491-264
TITLE	Reports - Original Manuscripts
DESCRIPTION	Original manuscripts of reports and other documents published by the section regarding water quality subjects.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0494-264
TITLE	Reports - Unpublished
DESCRIPTION	Reports compiled by the section but not formally published: "Kansas River Pollution Survey," "The Kansas River and Its Tributaries," "Summary Report on Quality of Interstate Waters," etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful on a regular basis, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0662-264
TITLE	Whole Effluent Toxicity Tests
DESCRIPTION	Lab sheets, reports, and memos relating to tests performed on waste water discharge effluent samples to ensure compliance with the established permit conditions.
RETENTION	015 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Stream Biological Monitoring Unit

SERIES ID	0648-264
TITLE	Fish Tissue Monitoring Program Files
DESCRIPTION	Documents relating to collection and analysis of fish tissue samples to check for the presence of toxic chemicals which may not be detected through water samples.
RETENTION	See Comments
COMMENTS	Retain paper files until an AS400 database system is implemented, then destroy. Retain AS400 fish tissue monitoring data base permanently. Data stored offline should be refreshed periodically and all data should be transferred to new systems as needed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

SERIES ID	0657-264
TITLE	Kansas Biological System Data Base
DESCRIPTION	Biological water quality data gathered routinely and stored electronically to provide historical background information on water quality in Kansas.
RETENTION	See Comments
COMMENTS	Retain permanently. Data stored offline should be refreshed periodically to ensure data integrity. All data should be migrated to new electronic information systems as needed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Field Services
Technical Services Section
Stream Chemistry Monitoring Unit

SERIES ID	0681-264
TITLE	Fish Kill Data Base
DESCRIPTION	Single PC-based data base containing summary information on fish kills in Kansas: date, location, number killed, cause, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-04-18
K.A.R. NUMBER	53-2-108

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation

SERIES ID	1002-264
TITLE	Abandoned Mine Land Project Files
DESCRIPTION	Records related to the investigation and remediation of safety hazards posed by historic mining sites, including investigation reports, background research, and environmental and other agreements; and supporting documentation including maps, designs, specifications, analytic data, and construction and post construction inspection reports.
RETENTION	030 cldr yrs post closure
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	NONE
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	1003-264
TITLE	Closed Storage Tank Facility Files
DESCRIPTION	Records related to historical operations of storage tank facilities that are no longer active. Records include those identifying the dates of facility operation; facility owners and operators; the number and size of the storage tanks; types of materials stored; storage tank installation, upgrade, and repair records; permanent abandonment records; compliance and inspection records; site drawings and maps; information submitted to fulfill emergency planning and community right-to-know requirements; insurance and financial responsibility records; and supporting documentation.
RETENTION	30 years after facility closure
DISPOSITION	Archive
RESTRICTIONS	KSA 45-221(a)(14)(30)(45)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	1001-264
TITLE	Coal Mine Permits
DESCRIPTION	Records related to active coal mining, including inspection reports, permit documents, and agreements; and supporting documents including surface water and groundwater reports, analytical data, notice of violations, cessation orders, per ton fees, and other activities required under the Kansas Mine Land Conservation and Reclamation Act.
RETENTION	030 cldr yrs post closure
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	NONE
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0462-264
TITLE	County Environmental Reference Files
DESCRIPTION	Records documenting environmental conditions at locations where a Bureau of Environmental Remediation(BER) response was not warranted. Records are kept for future reference, and include complaints referred to other agencies, regional groundwater studies, reports for environmental assessment and response actions performed without BER oversight, background information and facility inventories related to industrial sector evaluations, unregulated dump or landfill information, and other related records.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0454-264
TITLE	Environmental Site File
DESCRIPTION	Records related to the investigation and remediation of environmentally contaminated sites, including investigations reports, background research, environmental and other agreements, and supporting documentation including: maps, superfund material, monitoring records, and analytic data.
RETENTION	030 Calendar Years after site closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0461-264
TITLE	Federally Funded Program Files
DESCRIPTION	All records related to work performed under a federal grant or cooperative agreement. Does not include records scheduled under Environmental Site Files.
RETENTION	010 cldr years
COMMENTS	Maintain all financial and programmatic records, supporting documents, statistical records, and other records related to work performed under the grant or agreement for a minimum of 10 years following the submission of the final expenditure report, or for awards that are renewed quarterly or annually, from the date of the submission o the quarterly or annual financial report. If any litigation, claim, negotiation, audit, cost recovery, or other action has been initiated, the records must be retained until completion of such action and resolution of all issues which arise from it or until the end of the regular 10 year period, whichever is later.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221 (a)(1); 42 USCA 9601 et Sec. 113(k)(1)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0456-264
TITLE	Leaking Tank Files
DESCRIPTION	Records related to the investigation and remediation of environmental contaminated tank sites. These may include: investigation reports, background research, environmental and other agreements, and supporting documentation.
RETENTION	030 Calendar years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0460-264
TITLE	Spill Reports
DESCRIPTION	Documents relating to reports of spills that contaminate the soil or water.
RETENTION	030 calender years after remediation
COMMENTS	Environmentally significant spills generate Site Files (0454-264). Contact archives for appraisal, materials not accepted should then be destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-084

SERIES ID	0810-264
TITLE	Storage Tank Compliance Files
DESCRIPTION	Records documenting a facility's routine procedures such as leak detection, inventory control, tightness testing, monitoring, and other activities required to prevent product releases into the environment as required by the Underground Storage Tank Act.
RETENTION	031 cldr years
COMMENTS	Records are scanned for convenience, but the paper copy remains the record copy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 65-34, 108 (d); KSA 45-221 (a)(1)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Radiation

SERIES ID	0624-264
TITLE	Central Interstate Compact (CIC) Low-Level Radioactive Waste Program Files
DESCRIPTION	Correspondence, reports, newsclippings, and other documents relating generally to the compact formed by Kansas, Nebraska, Oklahoma, Arkansas, and Louisiana to manage and dispose of the five states' low-level radioactive waste.
RETENTION	Until Compact Superseded
COMMENTS	Contact the State Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0391-264
TITLE	County Emergency Planning Committee Files
DESCRIPTION	Documents concerning Emergency Planning Committees including lists of members, correspondence, proceedings, and other supporting materials.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0392-264
TITLE	Hazardous Substance Facilities Reporting Files
DESCRIPTION	Documents resulting from the required reporting of the production, use, or storage of hazardous substances by industrial or commercial facilities under Federal statute.
RETENTION	010 cldr yrs
COMMENTS	Includes reports required by Sections 302, 304, 311, 312, and 313 of the Superfund Amendments and Reauthorization Acts of 1986, Title III. See also "Material Safety Data Sheets." Contact State Archives for appraisal - if not accepted, then destroy
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0272-264
TITLE	Incident Investigation Files
DESCRIPTION	Documents relating to investigations of accidents, incidents, or complaints involving radioactive materials or radiation conducted by Radiation Program staff.
RETENTION	010 cldr yrs post closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0412-264
TITLE	Small Hospital X-Ray Equipment Survey
DESCRIPTION	Survey questions and answers used to determine the methods used by small hospitals in operating the x-ray equipment.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0275-264
TITLE	Staff Health and Safety Files
DESCRIPTION	Documents relating to the occupational safety and health of Radiation Program staff.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19 ; Revised 2015-06-09
K.A.R. NUMBER	53-2-084

SERIES ID	0276-264
TITLE	Training Files
DESCRIPTION	Documents relating to the radiation program training activities and staff training.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-04-19 ; Revised 2015-06-09
K.A.R. NUMBER	53-2-084

SERIES ID	0416-264
TITLE	X-Ray Registration and Inspection Files
DESCRIPTION	Documents relating to the registration files and the inspection reports for all possessors and users of x-ray or ionizing radiation producing devices.
RETENTION	010 cldr yrs after disposal of device
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Waste Management

SERIES ID	0577-264
TITLE	Hazardous Waste Generator Files
DESCRIPTION	Correspondence, generator and inspection reports, and other documents relating to efforts to monitor generators of hazardous waste (ex: refinery) to ensure compliance with federal and state statutes and regulations.
RETENTION	010 cldr yrs
COMMENTS	Purge materials other than reports. Transfer reports to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0580-264
TITLE	Hazardous Waste Resource Conservation and Recovery Act (RCRA) Groundwater Files
DESCRIPTION	Documents relating to monitoring of hazardous waste facility groundwater during operations and for 30 yrs after closure as required by RCRA Title C: Sampling and analysis plan, reports, etc.
RETENTION	030 Calendar Years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0579-264
TITLE	Hazardous Waste Statistical Data
DESCRIPTION	Data submitted annually by facilities generating, treating, storing, and/or disposing of hazardous waste that summarize the quantity, chemical composition, type, and methods of managing the waste.
RETENTION	007 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0588-264
TITLE	Household Hazardous Waste Files
DESCRIPTION	Permits, correspondence, reports, and other documents relating to the monitoring of household hazardous waste disposal programs and facilities to ensure compliance with state statutes and regulations.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-104

SERIES ID	0596-264
TITLE	Mausoleum Creation Permits
DESCRIPTION	Permit applications, permits, correspondence, and other documents relating to the issuance of permits for the construction of mausoleums or vaults to ensure that the structure will be sound and maintain the sanitation of surrounding environment.
RETENTION	010 cldr yrs
COMMENTS	Purge files of transactional material. Transfer remaining file to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0584-264
TITLE	Solid Waste Facility Permits
DESCRIPTION	Permit applications, correspondence, inspection reports, and other documents relating to efforts to monitor solid waste activities to ensure compliance with state statutes (65-3407 and 65-3410) and regulations.
RETENTION	030 Calendar Years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0581-264
TITLE	Solid Waste Resource Conservation and Recovery Act (RCRA) Groundwater Files
DESCRIPTION	Documents relating to monitoring of solid waste facility groundwater during operations and after closure as required by RCRA Title D: Sampling and analysis plan, reports, and related records.
RETENTION	030 Calendar Years after closure
COMMENTS	.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0578-264
TITLE	Treatment, Storage, and Disposal Facility Files
DESCRIPTION	Permits, correspondence, and other documents relating to the monitoring of facilities involved in hazardous waste treatment, storage, and disposal.
RETENTION	005 Calendar years after notification of closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0597-264
TITLE	Waste Collection Truck Tipping Fee Files
DESCRIPTION	Documents relating to the administration and collection of tipping fees assessed on each ton of solid waste disposed of at any solid waste disposal area.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0585-264
TITLE	Waste Tire Files
DESCRIPTION	Permits, correspondence, reports, and other documents relating to the monitoring of waste tire processing and collection facilities to ensure compliance with tire disposal and reclamation regulations.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Waste Management
Solid Waste Section

SERIES ID	0595-264
TITLE	Disposal Authorization Files
DESCRIPTION	Documents relating to requests submitted by individuals and firms seeking authorization to dispose of solid waste in a landfill.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-04-13 ; Revised 2015-05-04
K.A.R. NUMBER	53-2-104

SERIES ID	0598-264
TITLE	Landfill Database
DESCRIPTION	Electronic database (Lotus Notes) containing summary information on each solid waste facility: name, address, landfill type, landfill status, permit issue date, permit expire date, tipping fee data.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1995-04-13
K.A.R. NUMBER	53-2-104

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID	0811-264
TITLE	503 Sludge Reports
DESCRIPTION	Reports submitted by Municipal and Industrial Wastewater Treatment facilities including laboratory results covering the disposal of sludge waste.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16 ; Revised 2015-04-20
K.A.R. NUMBER	53-2-185

SERIES ID	0601-264
TITLE	Agricultural Waste Facilities Files
DESCRIPTION	Plan sheets, correspondence, registration applications, reports, and other documents related to issuing permits and regulating waste water produced by animal feed lot facilities.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221 (a)(1); KSA 65-170g, KAR 28-46-23, 40 CFR 122.7 40 CFR 123.25
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0568-264
TITLE	Annual Priority List - EPA Construction Grants and State Revolving Fund Loans
DESCRIPTION	Annual report prepared to inform the public of the priorities established for the allocation of EPA construction grants and state revolving fund loans for wastewater facility construction.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0689-264
TITLE	Aquatic Macro-Invertebrate Sample Identification Sheets
DESCRIPTION	Records of the contents of water samples taken from sampling stations as regards aquatic organisms according to laboratory analysis.
RETENTION	020 cldr yrs
COMMENTS	This data is available in the Water Quality Data for Kansas report and the EPA's STORET system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0690-264
TITLE	Arkansas River Corridor Assessment Project Records
DESCRIPTION	Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0691-264
TITLE	Bio-Screening Program Records
DESCRIPTION	Documents regarding the screening, analysis, and impact assessment of municipal and industrial waste water on aquatic life: correspondence, reports, notes, and related records.
RETENTION	020 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0005-264
TITLE	Bond Fund Accounts Audit Reports
DESCRIPTION	Audit reports related to municipal sewer construction revenue bonds held by the agency.
RETENTION	007 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0634-264
TITLE	Chlorophyll A Analysis Sheets
DESCRIPTION	Chemical analysis data relating to tests for chlorophyll A in lakes and wetlands that is used to monitor levels and ensure compliance with water quality standards.
RETENTION	020 cldr yrs
COMMENTS	Data is found in the EPA's STORET system and the Kansas University's Kansas Water Database.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0466-264
TITLE	Chlorophyll Test Results
DESCRIPTION	Worksheets used to plot results of tests for chlorophyll content in water samples.
RETENTION	005 cldr yrs
COMMENTS	Some of this information can also be found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0468-264
TITLE	Clean Lakes Restoration Priority Data Sheets
DESCRIPTION	Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information.
RETENTION	020 cldr yrs
COMMENTS	Contact State Archives for appraisal, if not accepted then destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0514-264
TITLE	Consulting Engineers' Reports
DESCRIPTION	Reports submitted by consulting engineers to the department on behalf of water treatment plants prior to major changes in the treatment process that provide a historical summary of plant operations.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0511-264
TITLE	County Sanitation Files
DESCRIPTION	Correspondence, lab reports, and other documents relating to domestic sewer and water issues maintained to ensure that private property owners comply with water supply and sanitation regulations.
RETENTION	005 cldr yrs
COMMENTS	a.k.a. "4.0 Files"
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0566-264
TITLE	County Wide Plan Files
DESCRIPTION	Copies of plans, correspondence, and other documents concerning long range plans prepared by counties to guide the development of water and wastewater treatment facilities.
RETENTION	Until Plan is Superseded
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0650-264
TITLE	Data Analysis Records
DESCRIPTION	Documents that represent efforts to analyze, interpret, and give greater meaning to Kansas Biological System data to facilitate preparation of program development reports.
RETENTION	Published in final report
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0268-264
TITLE	Drinking Water Program Files
DESCRIPTION	Documents relating to the radiation portion of the state drinking water program.
RETENTION	Until Superseded
COMMENTS	Contact the State Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0697-264
TITLE	Farmstead Well Water Quality Study Records
DESCRIPTION	Documents regarding the study of private farmstead well water quality: correspondence, reports, notes, data sheets, lab reports, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0651-264
TITLE	Fish Consumption Advisory Files
DESCRIPTION	Documents relating to fish filet samples taken to assess the human health risks of eating fish from certain sites in Kansas and to the issuance of fish consumption advisories when necessary.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0477-264
TITLE	Fish Tissue Advisory Files
DESCRIPTION	Records related to development of health advisory notices for issuance to the public concerning the consumption of fish: correspondence, press releases, maps, data sheets, reports, and related records.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destory.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0649-264
TITLE	Fish Tissue Monitoring Program Administrative Files
DESCRIPTION	Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program.
RETENTION	020 cldr yrs
COMMENTS	Contact state archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0479-264
TITLE	Geographic Information Database System
DESCRIPTION	Computerized mapping system used to provide geographic information for water quality assessment operations.
RETENTION	010 cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0698-264
TITLE	Groundwater Nitrate Problem Files
DESCRIPTION	Documents related to the administration of studies to assess nitrate contents of drinking water sources: correspondence, reports, publications, lab analyses, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0480-264
TITLE	Groundwater Quality Monitoring Network Data Files
DESCRIPTION	Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes.
RETENTION	020 cldr yrs
COMMENTS	Some information is also found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0644-264
TITLE	Groundwater Quality Monitoring Network Files
DESCRIPTION	Field notes, lab submission forms, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards.
RETENTION	020 cldr yrs
COMMENTS	Some data is also found in EPA's STORET system and Kansas University's Kansas Water Database.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0812-264
TITLE	Hydrostatic Test Discharge General Permits
DESCRIPTION	Applications, Maps, Permits, Laboratory Data, Correspondence, etc. related to the Hydrostatic testing of new and existing underground pipeline and storage tanks and discharge of test water.
RETENTION	010 cldr yrs from closure of project
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	1004-264
TITLE	Incomplete General Permit Applications
DESCRIPTION	Incomplete applications and related documents for any National Pollutant Discharge Elimination System (NPDES) general permit for which there has been no activity within the last year.
RETENTION	1 calendar year after expiration of master general permit
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2020-07-16
K.A.R. NUMBER	53-2-206

SERIES ID	0813-264
TITLE	Industrial Stormwater Construction files
DESCRIPTION	Engineering Plans, permits, data, correspondence, etc. related to industrial stromwater construction permits.
RETENTION	010 cldr yrs from closure of project
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0700-264
TITLE	Intensive Water Quality Survey Records
DESCRIPTION	Documents related to intensive surveys of specific water sources not normally monitored on a regular basis: correspondence, interim reports, field data sheets, notes, final reports, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0622-264
TITLE	Kansas Water Quality Assessment Report (305(b) Report) Files
DESCRIPTION	Report submitted to the U.S. Environmental Protection Agency every two years summarizing water quality in Kansas and the state's efforts to monitor and regulate water quality. Includes data and other supporting information used in preparing the report.
RETENTION	020 Calendar Years
COMMENTS	Send final report to archives, all other material may be destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0705-264
TITLE	Laboratory Sample Log Sheets
DESCRIPTION	Record of water samples submitted to the laboratory for analysis - used to track progress of sample.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0633-264
TITLE	Lake and Wetland Water Quality Monitoring Program Files
DESCRIPTION	Field forms, notes, and other documents related to data gathered by KDHE employees on routine lake and wetland water samples which are analyzed to ensure compliance with standards.
RETENTION	020 cldr yrs
COMMENTS	Data is transferred to EPA's STORET system and Kansas University's Kansas Water Database.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0706-264
TITLE	Lake Drinking Water Supply Quality Study Records
DESCRIPTION	Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials.
RETENTION	020 cldr yrs
COMMENTS	Contact state archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0484-264
TITLE	Lake Water Quality Data Files
DESCRIPTION	Records regarding water quality for various lakes in Kansas: correspondence, data sheets, reports, publications, notes, maps, and related records
RETENTION	020 cldr yrs
COMMENTS	Much of this information is also found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0544-264
TITLE	Local Nonpoint Source Management Plans
DESCRIPTION	County conservation plans submitted for technical assistance and review to ensure consistency with the state nonpoint source management plan.
RETENTION	004 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0661-264
TITLE	National Pollutant Discharge Elimination System (NPDES) Review Files
DESCRIPTION	Results of chemical analyses of waste water discharges conducted to ensure compliance with the established permit conditions.
RETENTION	010 cldr years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-108

SERIES ID	0709-264
TITLE	Netbug Computer Reports
DESCRIPTION	Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling.
RETENTION	020 cldr yrs
COMMENTS	Data may also be found in the EPA's STORET system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0710-264
TITLE	Pesticide Analysis Sheets
DESCRIPTION	Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content.
RETENTION	020 cldr yrs
COMMENTS	This data is also found in the EPA's STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0711-264
TITLE	Pesticide Records- Interagency with Department of Agriculture
DESCRIPTION	Documents concerning inter-action between the section and the Board of Agriculture in regards to pesticides and water quality: correspondence, notes, proposed memoranda of agreement, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0507-264
TITLE	Public Water Supply - Facility Plans, Drawings, and Specifications
DESCRIPTION	Plans, drawings, and specifications relating to public water supply facilities submitted to the Bureau of Water for approval to ensure that facilities are constructed in accordance with standards.
RETENTION	005 cldr yrs
COMMENTS	Supersedes general schedule retention requirements for "Architectural Plans, Drawings, Maps, and Specifications -0007-000"
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0493-264
TITLE	Reports - Lake Water Quality
DESCRIPTION	Summary reports regarding lake water quality compiled from water sampling and laboratory analyses.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0713-264
TITLE	Rural Clean Water Project Files
DESCRIPTION	Documents concerning the administration the Rural Clean Water Project: correspondence, reports, notes, maps, computer reports, site inventories, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0497-264
TITLE	Sample Station Water Year Data Files (Ambient Water)
DESCRIPTION	Computerized laboratory reports containing results of the analysis of water samples taken monthly from sampling stations: chemical, biological, and radiological data.
RETENTION	020 cldr yrs
COMMENTS	Some data is input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0498-264
TITLE	Sampling Run Planning Documents
DESCRIPTION	Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, and other documents. Maintained for both lake and stream sampling programs.
RETENTION	005 cldr yrs
COMMENTS	Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0545-264
TITLE	State Nonpoint Source Management Plan Files
DESCRIPTION	Documents relating to the development and implementation of the state's plan to control nonpoint source pollution.
RETENTION	Until Plan is Superseded
COMMENTS	Contact State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

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