Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-002 (Department of Health and Environment. Environment Division)
Subagency: Bureau of Environmental Remediation

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Environmental Remediation

SERIES ID	1002-264
TITLE	Abandoned Mine Land Project Files
DESCRIPTION	Records related to the investigation and remediation of safety hazards posed by historic mining sites, including investigation reports, background research, and environmental and other agreements; and supporting documentation including maps, designs, specifications, analytic data, and construction and post construction inspection reports.
RETENTION	030 cldr yrs post closure
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	NONE
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	1003-264
TITLE	Closed Storage Tank Facility Files
DESCRIPTION	Records related to historical operations of storage tank facilities that are no longer active. Records include those identifying the dates of facility operation; facility owners and operators; the number and size of the storage tanks; types of materials stored; storage tank installation, upgrade, and repair records; permanent abandonment records; compliance and inspection records; site drawings and maps; information submitted to fulfill emergency planning and community right-to-know requirements; insurance and financial responsibility records; and supporting documentation.
RETENTION	30 years after facility closure
DISPOSITION	Archive
RESTRICTIONS	KSA 45-221(a)(14)(30)(45)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	1001-264
TITLE	Coal Mine Permits
DESCRIPTION	Records related to active coal mining, including inspection reports, permit documents, and agreements; and supporting documents including surface water and groundwater reports, analytical data, notice of violations, cessation orders, per ton fees, and other activities required under the Kansas Mine Land Conservation and Reclamation Act.
RETENTION	030 cldr yrs post closure
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	NONE
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0462-264
TITLE	County Environmental Reference Files
DESCRIPTION	Records documenting environmental conditions at locations where a Bureau of Environmental Remediation(BER) response was not warranted. Records are kept for future reference, and include complaints referred to other agencies, regional groundwater studies, reports for environmental assessment and response actions performed without BER oversight, background information and facility inventories related to industrial sector evaluations, unregulated dump or landfill information, and other related records.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0454-264
TITLE	Environmental Site File
DESCRIPTION	Records related to the investigation and remediation of environmentally contaminated sites, including investigations reports, background research, environmental and other agreements, and supporting documentation including: maps, superfund material, monitoring records, and analytic data.
RETENTION	030 Calendar Years after site closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0461-264
TITLE	Federally Funded Program Files
DESCRIPTION	All records related to work performed under a federal grant or cooperative agreement. Does not include records scheduled under Environmental Site Files.
RETENTION	010 cldr years
COMMENTS	Maintain all financial and programmatic records, supporting documents, statistical records, and other records related to work performed under the grant or agreement for a minimum of 10 years following the submission of the final expenditure report, or for awards that are renewed quarterly or annually, from the date of the submission o the quarterly or annual financial report. If any litigation, claim, negotiation, audit, cost recovery, or other action has been initiated, the records must be retained until completion of such action and resolution of all issues which arise from it or until the end of the regular 10 year period, whichever is later.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221 (a)(1); 42 USCA 9601 et Sec. 113(k)(1)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0456-264
TITLE	Leaking Tank Files
DESCRIPTION	Records related to the investigation and remediation of environmental contaminated tank sites. These may include: investigation reports, background research, environmental and other agreements, and supporting documentation.
RETENTION	030 Calendar years after closure
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0460-264
TITLE	Spill Reports
DESCRIPTION	Documents relating to reports of spills that contaminate the soil or water.
RETENTION	030 calender years after remediation
COMMENTS	Environmentally significant spills generate Site Files (0454-264). Contact archives for appraisal, materials not accepted should then be destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-084

SERIES ID	0810-264
TITLE	Storage Tank Compliance Files
DESCRIPTION	Records documenting a facility's routine procedures such as leak detection, inventory control, tightness testing, monitoring, and other activities required to prevent product releases into the environment as required by the Underground Storage Tank Act.
RETENTION	031 cldr years
COMMENTS	Records are scanned for convenience, but the paper copy remains the record copy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 65-34, 108 (d); KSA 45-221 (a)(1)
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188