Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-002 (Department of Health and Environment. Environment Division)
Subagency: Bureau of Water

Page 1 of 1 showing 78 records of 78 total, starting on record 1

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID	0811-264
TITLE	503 Sludge Reports
DESCRIPTION	Reports submitted by Municipal and Industrial Wastewater Treatment facilities including laboratory results covering the disposal of sludge waste.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16 ; Revised 2015-04-20
K.A.R. NUMBER	53-2-185

SERIES ID	0601-264
TITLE	Agricultural Waste Facilities Files
DESCRIPTION	Plan sheets, correspondence, registration applications, reports, and other documents related to issuing permits and regulating waste water produced by animal feed lot facilities.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221 (a)(1); KSA 65-170g, KAR 28-46-23, 40 CFR 122.7 40 CFR 123.25
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0568-264
TITLE	Annual Priority List - EPA Construction Grants and State Revolving Fund Loans
DESCRIPTION	Annual report prepared to inform the public of the priorities established for the allocation of EPA construction grants and state revolving fund loans for wastewater facility construction.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0689-264
TITLE	Aquatic Macro-Invertebrate Sample Identification Sheets
DESCRIPTION	Records of the contents of water samples taken from sampling stations as regards aquatic organisms according to laboratory analysis.
RETENTION	020 cldr yrs
COMMENTS	This data is available in the Water Quality Data for Kansas report and the EPA's STORET system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0690-264
TITLE	Arkansas River Corridor Assessment Project Records
DESCRIPTION	Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0691-264
TITLE	Bio-Screening Program Records
DESCRIPTION	Documents regarding the screening, analysis, and impact assessment of municipal and industrial waste water on aquatic life: correspondence, reports, notes, and related records.
RETENTION	020 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0005-264
TITLE	Bond Fund Accounts Audit Reports
DESCRIPTION	Audit reports related to municipal sewer construction revenue bonds held by the agency.
RETENTION	007 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0634-264
TITLE	Chlorophyll A Analysis Sheets
DESCRIPTION	Chemical analysis data relating to tests for chlorophyll A in lakes and wetlands that is used to monitor levels and ensure compliance with water quality standards.
RETENTION	020 cldr yrs
COMMENTS	Data is found in the EPA's STORET system and the Kansas University's Kansas Water Database.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0466-264
TITLE	Chlorophyll Test Results
DESCRIPTION	Worksheets used to plot results of tests for chlorophyll content in water samples.
RETENTION	005 cldr yrs
COMMENTS	Some of this information can also be found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0468-264
TITLE	Clean Lakes Restoration Priority Data Sheets
DESCRIPTION	Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information.
RETENTION	020 cldr yrs
COMMENTS	Contact State Archives for appraisal, if not accepted then destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0514-264
TITLE	Consulting Engineers' Reports
DESCRIPTION	Reports submitted by consulting engineers to the department on behalf of water treatment plants prior to major changes in the treatment process that provide a historical summary of plant operations.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0511-264
TITLE	County Sanitation Files
DESCRIPTION	Correspondence, lab reports, and other documents relating to domestic sewer and water issues maintained to ensure that private property owners comply with water supply and sanitation regulations.
RETENTION	005 cldr yrs
COMMENTS	a.k.a. "4.0 Files"
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0566-264
TITLE	County Wide Plan Files
DESCRIPTION	Copies of plans, correspondence, and other documents concerning long range plans prepared by counties to guide the development of water and wastewater treatment facilities.
RETENTION	Until Plan is Superseded
COMMENTS	Contact State Archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0650-264
TITLE	Data Analysis Records
DESCRIPTION	Documents that represent efforts to analyze, interpret, and give greater meaning to Kansas Biological System data to facilitate preparation of program development reports.
RETENTION	Published in final report
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0268-264
TITLE	Drinking Water Program Files
DESCRIPTION	Documents relating to the radiation portion of the state drinking water program.
RETENTION	Until Superseded
COMMENTS	Contact the State Archives for appraisal. If not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0697-264
TITLE	Farmstead Well Water Quality Study Records
DESCRIPTION	Documents regarding the study of private farmstead well water quality: correspondence, reports, notes, data sheets, lab reports, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0651-264
TITLE	Fish Consumption Advisory Files
DESCRIPTION	Documents relating to fish filet samples taken to assess the human health risks of eating fish from certain sites in Kansas and to the issuance of fish consumption advisories when necessary.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0477-264
TITLE	Fish Tissue Advisory Files
DESCRIPTION	Records related to development of health advisory notices for issuance to the public concerning the consumption of fish: correspondence, press releases, maps, data sheets, reports, and related records.
RETENTION	020 cldr yrs
COMMENTS	Contact the State Archives for appraisal - if not accepted, then destory.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0649-264
TITLE	Fish Tissue Monitoring Program Administrative Files
DESCRIPTION	Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program.
RETENTION	020 cldr yrs
COMMENTS	Contact state archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0479-264
TITLE	Geographic Information Database System
DESCRIPTION	Computerized mapping system used to provide geographic information for water quality assessment operations.
RETENTION	010 cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0698-264
TITLE	Groundwater Nitrate Problem Files
DESCRIPTION	Documents related to the administration of studies to assess nitrate contents of drinking water sources: correspondence, reports, publications, lab analyses, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0480-264
TITLE	Groundwater Quality Monitoring Network Data Files
DESCRIPTION	Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes.
RETENTION	020 cldr yrs
COMMENTS	Some information is also found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0644-264
TITLE	Groundwater Quality Monitoring Network Files
DESCRIPTION	Field notes, lab submission forms, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards.
RETENTION	020 cldr yrs
COMMENTS	Some data is also found in EPA's STORET system and Kansas University's Kansas Water Database.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0812-264
TITLE	Hydrostatic Test Discharge General Permits
DESCRIPTION	Applications, Maps, Permits, Laboratory Data, Correspondence, etc. related to the Hydrostatic testing of new and existing underground pipeline and storage tanks and discharge of test water.
RETENTION	010 cldr yrs from closure of project
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	1004-264
TITLE	Incomplete General Permit Applications
DESCRIPTION	Incomplete applications and related documents for any National Pollutant Discharge Elimination System (NPDES) general permit for which there has been no activity within the last year.
RETENTION	1 calendar year after expiration of master general permit
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2020-07-16
K.A.R. NUMBER	53-2-206

SERIES ID	0813-264
TITLE	Industrial Stormwater Construction files
DESCRIPTION	Engineering Plans, permits, data, correspondence, etc. related to industrial stromwater construction permits.
RETENTION	010 cldr yrs from closure of project
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0700-264
TITLE	Intensive Water Quality Survey Records
DESCRIPTION	Documents related to intensive surveys of specific water sources not normally monitored on a regular basis: correspondence, interim reports, field data sheets, notes, final reports, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0622-264
TITLE	Kansas Water Quality Assessment Report (305(b) Report) Files
DESCRIPTION	Report submitted to the U.S. Environmental Protection Agency every two years summarizing water quality in Kansas and the state's efforts to monitor and regulate water quality. Includes data and other supporting information used in preparing the report.
RETENTION	020 Calendar Years
COMMENTS	Send final report to archives, all other material may be destroyed.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0705-264
TITLE	Laboratory Sample Log Sheets
DESCRIPTION	Record of water samples submitted to the laboratory for analysis - used to track progress of sample.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0633-264
TITLE	Lake and Wetland Water Quality Monitoring Program Files
DESCRIPTION	Field forms, notes, and other documents related to data gathered by KDHE employees on routine lake and wetland water samples which are analyzed to ensure compliance with standards.
RETENTION	020 cldr yrs
COMMENTS	Data is transferred to EPA's STORET system and Kansas University's Kansas Water Database.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0706-264
TITLE	Lake Drinking Water Supply Quality Study Records
DESCRIPTION	Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials.
RETENTION	020 cldr yrs
COMMENTS	Contact state archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0484-264
TITLE	Lake Water Quality Data Files
DESCRIPTION	Records regarding water quality for various lakes in Kansas: correspondence, data sheets, reports, publications, notes, maps, and related records
RETENTION	020 cldr yrs
COMMENTS	Much of this information is also found in the EPA's STORET system.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0544-264
TITLE	Local Nonpoint Source Management Plans
DESCRIPTION	County conservation plans submitted for technical assistance and review to ensure consistency with the state nonpoint source management plan.
RETENTION	004 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0661-264
TITLE	National Pollutant Discharge Elimination System (NPDES) Review Files
DESCRIPTION	Results of chemical analyses of waste water discharges conducted to ensure compliance with the established permit conditions.
RETENTION	010 cldr years
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-108

SERIES ID	0709-264
TITLE	Netbug Computer Reports
DESCRIPTION	Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling.
RETENTION	020 cldr yrs
COMMENTS	Data may also be found in the EPA's STORET system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0710-264
TITLE	Pesticide Analysis Sheets
DESCRIPTION	Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content.
RETENTION	020 cldr yrs
COMMENTS	This data is also found in the EPA's STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0711-264
TITLE	Pesticide Records- Interagency with Department of Agriculture
DESCRIPTION	Documents concerning inter-action between the section and the Board of Agriculture in regards to pesticides and water quality: correspondence, notes, proposed memoranda of agreement, and related records.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0507-264
TITLE	Public Water Supply - Facility Plans, Drawings, and Specifications
DESCRIPTION	Plans, drawings, and specifications relating to public water supply facilities submitted to the Bureau of Water for approval to ensure that facilities are constructed in accordance with standards.
RETENTION	005 cldr yrs
COMMENTS	Supersedes general schedule retention requirements for "Architectural Plans, Drawings, Maps, and Specifications -0007-000"
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0493-264
TITLE	Reports - Lake Water Quality
DESCRIPTION	Summary reports regarding lake water quality compiled from water sampling and laboratory analyses.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0713-264
TITLE	Rural Clean Water Project Files
DESCRIPTION	Documents concerning the administration the Rural Clean Water Project: correspondence, reports, notes, maps, computer reports, site inventories, and related records.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-04-14
K.A.R. NUMBER	53-2-074

SERIES ID	0497-264
TITLE	Sample Station Water Year Data Files (Ambient Water)
DESCRIPTION	Computerized laboratory reports containing results of the analysis of water samples taken monthly from sampling stations: chemical, biological, and radiological data.
RETENTION	020 cldr yrs
COMMENTS	Some data is input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0498-264
TITLE	Sampling Run Planning Documents
DESCRIPTION	Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, and other documents. Maintained for both lake and stream sampling programs.
RETENTION	005 cldr yrs
COMMENTS	Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0545-264
TITLE	State Nonpoint Source Management Plan Files
DESCRIPTION	Documents relating to the development and implementation of the state's plan to control nonpoint source pollution.
RETENTION	Until Plan is Superseded
COMMENTS	Contact State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0655-264
TITLE	Stream Biological Monitoring Files
DESCRIPTION	Field collection, sample identification, and habitat development forms relating to water samples collected at network sites visited annually to monitor compliance with water quality standards.
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0642-264
TITLE	Stream Chemistry Monitoring Program Records
DESCRIPTION	Field forms, notes, and other documents related to data gathered on routine stream water samples which are analyzed to ensure compliance with water quality standards.
RETENTION	020 cldr yrs
COMMENTS	Some data is found in EPA's STORET system and Kansas University's Kansas Water Database.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0499-264
TITLE	Stream Flow Rating Curve Charts
DESCRIPTION	Charts supplied by the Kansas Geologic Survey which plot the flow of streams by "gauge height" and "discharge."
RETENTION	020 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0501-264
TITLE	Surface Water Quality Standards Records
DESCRIPTION	Documents concerning the development and modification of water quality standards for the state: correspondence, reports, drafts, notes, hearing rosters, agendas, minutes, and reference materials.
RETENTION	025 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0637-264
TITLE	Survey Forms - Lakes
DESCRIPTION	Data gathered on the physical features of lakes including water quality, general topography, drainage, ownership and other legal issues, water use, and miscellaneous information.
RETENTION	020 Cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-108

SERIES ID	0635-264
TITLE	Taste and Odor Algae Bloom Program Files
DESCRIPTION	Records relating to the short term investigations of algae bloom incidents on Kansas lakes.
RETENTION	020 Cldr yrs
COMMENTS	Contact state archives for appraisal, if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0716-264
TITLE	U.S. Army Corps of Engineers 404 Permit Applications
DESCRIPTION	Applications by individuals and organizations for permission to engage in construction on waterways and lakes in Kansas, and the evaluation and approval/disapproval thereof per federal program.
RETENTION	005 cldr yrs
COMMENTS	See also "Construction Notices" for records related to construction following permit approval. Contact State Archives staff for appraisal - if not accepted, then destroy.
DISPOSITION	See COmments
RESTRICTIONS	None
APPROVED	2015-08-12
K.A.R. NUMBER	53-2-188

SERIES ID	0719-264
TITLE	Wastewater Effluent Monitoring Reports for Municipal, Commercial, Federal & Municipal Wastewater Treatment Facilities
DESCRIPTION	Reports prepared by the owner of the wastewater treatment facility monitoring the discharge levels and required parameters.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16 ; Revised 2015-06-12
K.A.R. NUMBER	53-2-185

SERIES ID	0694-264
TITLE	Waterfront Construction Files
DESCRIPTION	Records regarding review for approval of planned construction projects on waterfronts: correspondence, applications, public notices, and maps.
RETENTION	004 cldr yrs
COMMENTS	See also "U.S. Army Corps of Engineers 404 Permit Program Records" for applications for permit construction. Disposition - Contact State Archives for appraisal - if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0542-264
TITLE	Water Quality Certification Files
DESCRIPTION	Documents relating to the review and certification of projects which alter water courses to ensure that water quality standards are not compromised as required by state and federal statutes.
RETENTION	008 fisc yrs
COMMENTS	Contact State Archives for appraisal - if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0505-264
TITLE	Water Quality Field Sample Sheets
DESCRIPTION	Records used to identify water sample containers, environmental conditions at time of sample, and field test results for acidity of water.
RETENTION	020 cldr yrs
COMMENTS	Some data is also input into the EPA STORET computer system.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0652-264
TITLE	Water Quality Standards Files
DESCRIPTION	Technical criteria development documents, interdepartmental reviews, public meeting and hearing materials, revisions, and other documents relating to establishment of water quality standards.
RETENTION	2 Permit Cycles
COMMENTS	A permit cycle runs 005 cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0712-264
TITLE	Water Quality Standards Task Force Files
DESCRIPTION	Notes, minutes, drafts, reports, and other miscellaneous documents regarding activities of the task force to review state water quality standards.
RETENTION	010 cldr yrs
COMMENTS	Agency will purge duplicative materials such as draft copies before transfer.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0543-264
TITLE	Watershed Demonstration Project Files
DESCRIPTION	Correspondence, final report, work plans, budgets, etc. relating to projects established in cooperation with local sponsors to demonstrate the implementation of nonpoint source pollution controls.
RETENTION	005 fisc yrs
COMMENTS	Contact State Archives for appraisal - if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2015-07-16
K.A.R. NUMBER	53-2-187

SERIES ID	0628-264
TITLE	Watershed Land Use Delineation Maps
DESCRIPTION	Annotated USGS topographical maps containing color coded land use data on watersheds which are part of the monitoring network.
RETENTION	020 Cldr years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

SERIES ID	0603-264
TITLE	Water Well Reports
DESCRIPTION	Reports submitted by applicants for all wells constructed, which is required to ensure compliance with health and safety regulations.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25
APPROVED	2015-05-21
K.A.R. NUMBER	53-2-186

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Geology Section

SERIES ID	0605-264
TITLE	Salt Solution Mining Files
DESCRIPTION	Inspection reports, applications, correspondence, etc. related to salt mining companies that produce salt by injecting water into the ground forcing the brine water to the surface.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0604-264
TITLE	Underground Hydrocarbon Storage files
DESCRIPTION	Base maps, annual reports, applications, permits, inspection reports, etc. related to the regulation and monitoring of companies storing liquid petroleum gas in underground storage wells.
RETENTION	010 cldr yrs after facility closure
COMMENTS	Retain in office 10 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0602-264
TITLE	Underground Injection Control Correspondence files
DESCRIPTION	Permits, monthly monitoring reports, applications, correspondence, and mechanical integrity test files relating to underground injection disposal wells maintained to ensure compliance with standards.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1)(14), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0600-264
TITLE	Underground Injection Control Files - Well Logs
DESCRIPTION	Logs submitted by industries used to monitor underground injection waste disposal wells to ensure the activity and structural integrity of the wells are in compliance with standards.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7 40 CFR 123.25
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Industrial Programs Section

SERIES ID	0599-264
TITLE	Industrial and Pretreatment Wastewater Facilities Files
DESCRIPTION	Industrial and Pretreatment Wastewater Facilities Files, including permits, engineering reports, correspondence, and related records.
RETENTION	020 cldr yrs after facility is no longer active
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 22.7 40 CFR 123.25
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Municipal Programs Section

SERIES ID	0565-264
TITLE	Municipal and Commercial Wastewater Facilities Design Reviews - Engineer Reports
DESCRIPTION	Engineer reports relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards.
RETENTION	See Comments
COMMENTS	Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0563-264
TITLE	Municipal and Commercial Wastewater Facilities Design Reviews - Plans/Drawings
DESCRIPTION	Plans and drawings relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards.
RETENTION	See Comments
COMMENTS	Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0564-264
TITLE	Municipal and Commercial Wastewater Facilities Design Reviews - Specifications
DESCRIPTION	Specifications relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards.
RETENTION	See Comments
COMMENTS	Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0561-264
TITLE	Municipal and Commercial Wastewater Facilities Permit Files
DESCRIPTION	Correspondence, engineer reports, permits and other documents pertaining to the monitoring of municipal and commercial wastewater facilities to ensure adherence to state and federal regulations. Also known as 2.0 Files.
RETENTION	010 cldr yrs after facility closure
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0567-264
TITLE	State Revolving Fund Loan Files - Wastewater
DESCRIPTION	Application, correspondence, and financial records relating to the administration of a program through which the state provides 20 year loans to cities to fund the construction of wastewater facilities.
RETENTION	025 cldr yrs after loan effective date
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Public Water Supply Section

SERIES ID	0508-264
TITLE	Engineer Reports
DESCRIPTION	Narrative reports prepared by Bureau of Water field engineers relating to public water supply facilities' structural integrity, water quality, etc. used to monitor compliance with regulations. Also known as Orange Files.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0725-264
TITLE	Lead and Copper Compliance Files
DESCRIPTION	Correspondence and reports relating to lead and copper water analysis tests used to monitor compliance with federal and state public water supply contaminant regulations.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0724-264
TITLE	Phase II/V Compliance Files
DESCRIPTION	Correspondence and reports relating to IOC, SOC and VOC organic chemical water analysis tests used to monitor compliance with federal and state public water supply contaminant regulations.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0506-264
TITLE	Public Water Supply Files
DESCRIPTION	Correspondence, reports, fines/orders, public notices, and other documents pertaining to testing and monitoring public water supply facilities to ensure adherence to state and federal regulations. Applies to all documents pertaining to public water supply activities except those documents pertaining to the Kansas Public Water Supply Revolving Loan Program (KPWSLF) for drinking water. Also known as 1.0 Files or Green Files.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0726-264
TITLE	Public Water Supply Loan Fund Files
DESCRIPTION	Application, correspondence, & accounting records relating to a funding program sponsored by the Department of Health and Environment which loans money to cities for public water supply programs.
RETENTION	002 fisc yrs post repayment
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0723-264
TITLE	Surface Water Treatment Compliance Files
DESCRIPTION	Correspondence and monthly reports submitted by surface water supply facilities used to monitor compliance with federal and state requirements on turbidity, disinfections and contact time levels.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0510-264
TITLE	Water Analysis Files
DESCRIPTION	Reports of results of pesticide, radiological, inorganic chemical, and organic chemical water analysis tests used to monitor compliance with public water supply contaminant regulations. Also known as 1.1 Files or Blue Files.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0509-264
TITLE	Water Analysis Files - Bacteriological
DESCRIPTION	Reports of results of water analysis tests showing the quantity and type of bacteria found in public water supplies used to monitor compliance with state and federal regulations.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-10-07
K.A.R. NUMBER	53-2-098

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Technical Services Section

SERIES ID	0516-264
TITLE	Water and Wastewater Operator Certification Exam Applications
DESCRIPTION	Applications submitted by individuals seeking to take the certification exam that is administered to ensure that water and wastewater treatment facilities are staffed with qualified operators.
RETENTION	See Comments
COMMENTS	Retain hard copy in office 2 calendar years, transfer to the records center for 3 calendar years, then destroy. Retain electronic database until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	1994-04-14
K.A.R. NUMBER	53-2-100