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Kansas Records Retention Schedules

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Agency Code: 264-004 (Department of Health and Environment. Division of Health and Environmental Laboratories)

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Agency Number: 264-004
Department of Health and Environment
Division of Health and Environmental Laboratories

SERIES ID 0400-264 
TITLE Breath Alcohol Certification Records 
DESCRIPTION Documents relating to the certification of breath testing instruments and individual law enforcement operators, and used to verify the status of operators and instruments for court cases on DUIs. 
RETENTION See Comments 
COMMENTS Retain 18 months after instrument or operator is recertified or replaced, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-07-19 
K.A.R. NUMBER 53-2-085 

SERIES ID 0402-264 
TITLE Clinical Laboratory Certification Records 
DESCRIPTION Documents concerning hospital and clinical laboratories surveyed for Medicare certification, hospital licensure, including survey reports, & proficiency testing results. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0403-264 
TITLE Clinical Laboratory Records 
DESCRIPTION Laboratory logs of results of laboratory tests and laboratory activity includes: quality control of media, specimen logsheets with laboratory numbers and patient names, etc. Does NOT apply to neo-natal. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3) 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0404-264 
TITLE Environmental Laboratory Certification Records 
DESCRIPTION Applications and annual renewal certificates, etc. relating to all laboratories certified in the Environmental Division certification program. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0573-264 
TITLE Environmental Laboratory Records 
DESCRIPTION Results of laboratory tests conducted on a variety of environmental samples which are used for monitoring public water supplies and ambient water quality to ensure compliance with standards. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0704-264 
TITLE KDHE Laboratory Radioactive Materials Licenses 
DESCRIPTION Documents related to the licensing of the section laboratory to handle and use certain radioactive materials - required by the Bureau of Radiation Control - license renewed every 2 years. 
RETENTION 005 cldr yrs 
COMMENTS Retention period covers term of license plus 3 years following expiration. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-15 
K.A.R. NUMBER 53-2-074 

SERIES ID 0702-264 
TITLE Laboratory Equipment Operation and Maintenance Records 
DESCRIPTION Documents related to acquisition, use, and maintenance of laboratory equipment: manuals, warranties, correspondence, notes, and related documents. 
RETENTION 005 cldr yrs post supersedence 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0703-264 
TITLE Laboratory Quality Assurance & Control Certification Records 
DESCRIPTION Certifications of laboratory personnel to perform various laboratory activities and operations. 
RETENTION 003 cldr yrs post employment termination 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0570-264 
TITLE Neonatal Screening/Environmental Toxicology Laboratory records 
DESCRIPTION Submission forms and reports of analysis, including any amended reports, regarding newborn screening performed by the KDHE laboratory on individually identifiable newborns.  
RETENTION 021 cldr years 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3) 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0807-264 
TITLE Radiochemistry Laboratory Public Drinking Water and non-Wolf Creek Records 
DESCRIPTION Sample collection forms, reports, and raw data of public water monitoring and radiological surveillance programs other than Wolf Creek Nuclear Power Generating Station. 
RETENTION 010 cldr yrs 
COMMENTS Retain in lab for 3 years, transfer to the records center for 7 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-07-13 
K.A.R. NUMBER 53-2-148 

SERIES ID 0808-264 
TITLE Radiochemistry Laboratory Wolf Creek Records 
DESCRIPTION Sample collection forms, reports, quality control data, etc. relating to the monitoring of the Wolf Creek Nuclear Power Generating Station. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

Agency Number: 264-004
Department of Health and Environment
Division of Health and Environmental Laboratories
Livestock Waste Management

SERIES ID 1007-264 
TITLE Confined Feeding Facility Operation Reports 
DESCRIPTION Monthly reports documenting the facility's compliance with Kansas Water Pollution Control Permit for Agricultural and Related Wastes. Record of maximum of number of animals confined, rainfall received, wastewater levels and location, soil condition and amount, and other specifics of land application of livestock waste. 
RETENTION 5 years + current calendar year 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2023-10-24 
K.A.R. NUMBER 53-2-219 

SERIES ID 1006-264 
TITLE Nutrient Management Plans 
DESCRIPTION Five-year projections of the land application of livestock waste at Confined Feeding Facilities with a National Pollutant Discharge Elimination System permit. Plan documents the agronomic application of waste, which includes: crop rotations, methodology, application rate limitations and projected application rates for the 5-year permit cycle. The plan also documents the facility's method of mortality disposal, and the other nine minimum federal requirements.  
RETENTION 15 years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2023-10-24 
K.A.R. NUMBER 53-2-219 

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