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Kansas Records Retention Schedules

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Agency Code: 276-007 (Kansas Department of Transportation. Office of Chief Counsel)

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Agency Number: 276-007
Kansas Department of Transportation
Office of Chief Counsel
Office of Chief Counsel

SERIES ID 0002-276 
TITLE Correspondence - Assignments 
DESCRIPTION Letters written and or directed to the agency which are distributed to the appropriate individual to respond. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to storage facility for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13  ; Revised 2018-04-09
K.A.R. NUMBER 53-2-123 

SERIES ID 0005-276 
TITLE Legal Case Files 
DESCRIPTION Records regarding specific legal cases: correspondence, legal documents, reports, notes, publications, and miscellaneous reference materials. 
RETENTION See Comments 
COMMENTS Retain in office until appeal period is over or no longer useful, transfer to storage facility for 3 years, then transfer high profile or precedent setting cases as directed by the Chief Counsel to the archives for purging, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(20)(25)(30) & KSA 60-270 
APPROVED 2018-04-18 
K.A.R. NUMBER 53-2-199 

SERIES ID 0006-276 
TITLE Non-Litigated Case Files 
DESCRIPTION Documents relating to potential legal cases which were settled out of court. 
RETENTION See Comments 
COMMENTS Retain in office 2 years after case is dropped, transfer to storage facility for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(20)(25)(30) 
APPROVED 2018-04-18 
K.A.R. NUMBER 53-2-199 

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