Kansas Records Retention Schedules

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The Bureau of Transportation Planning is part of KDOT's Division of Planning and Development (276-013).

SERIES ID	0131-276
TITLE	State Traffic Flow Map/Count Map
DESCRIPTION	Maps created from the electronic base roadway map and the most current traffic information showing the traffic flow and counts on KDOT maintained roadways. Maps are published to the KDOT public internet in PDF format. Paper versions are created for distribution and use.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful. At time of creation provide two copies, one rolled copy of the printed map and one copy in electronic PDF format, to the State Archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2011-01-27
K.A.R. NUMBER	53-2-166

The Bureau of Transportation Planning is part of KDOT's Division of Planning and Development (276-013).

SERIES ID	0125-276
TITLE	Traffic Data Collection System
DESCRIPTION	Software system that processes, analyzes, and reports on all traffic data. It is a comprehensive system performing traffic data polling management, site management, quality control, summarization, faster calculation, average annual daily traffic estimation, reporting, and database management. It analyzes a wide range of traffic data types including traffic volume, vehicle classification, speed, weight, and lane occupancy.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	23 USC 409
APPROVED	2008-04-24
K.A.R. NUMBER	53-2-155

The Bureau of Transportation Planning is part of KDOT's Division of Planning and Development (276-013).

SERIES ID	0161-276
TITLE	Kansas Motor Vehicle Crash Report Data
DESCRIPTION	Repository of vehicle crash data submitted by local law enforcement and other agencies. Reports include fatal, injury, car vs. pedestrian, and property damage only reports.
RETENTION	11 Years
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2018-07-19
K.A.R. NUMBER	53-2-200

The Bureau of Transportation Planning is part of KDOT's Division of Planning and Development (276-013).

SERIES ID	0135-276
TITLE	Digital Videolog
DESCRIPTION	Electronic images, along with location and travel data relevant to the image and conditions, of the KDOT maintained roadway system. The images provide a driver's-eye view, recorded at preset intervals from mounted vehicle cameras, to support various virtual windshield surveys, roadway environment photos, and generates several other incidental KDOT-wide products used to provide a historical perspective of how the roadway looked in the past. The entire roadway system is surveyed every three years with one-third of the state surveyed annually. A back-up is made annually after updates.
RETENTION	See Comments
COMMENTS	Permanent; when annual back-up is made transfer convenience copy of the retired (older than six years) data to the State Archives. Access to records (whether in the agency or the State Archives) by the public or other agencies will be processed by KDOT Office of Chief Counsel following KORA guidelines.
DISPOSITION	See Comments
RESTRICTIONS	K.S.A. 45-221(a)(12)(45)
APPROVED	2011-04-28
K.A.R. NUMBER	53-2-167

The Bureau of Transportation Planning is part of KDOT's Division of Planning and Development (276-013).

SERIES ID	0134-276
TITLE	Significant Facts & Trends Publication
DESCRIPTION	Reports created monthly summarizing average daily traffic (MADT) counts by route, county, and location for KDOT maintained roadways.
RETENTION	See Comments
COMMENTS	Monthly reports (January through November)are retained through calendar year-end. The final monthly report (December) includes all previous monthly data for the calendar year and is retained for five calendar years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2011-04-28
K.A.R. NUMBER	53-2-167