Kansas Records Retention Schedules

Results of Query:

Agency Code: 276-013 (Kansas Department of Transportation. Division of Planning and Development)

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 276-013
Kansas Department of Transportation
Division of Planning and Development
Bureau of Traffic and Field Operation

SERIES ID	0115-276
TITLE	Field Inventory Data
DESCRIPTION	Data collected on non-state highway system roads by field inventory personnel to gather information to produce the printed county maps. A.K.A. "Strip Maps".
RETENTION	See Comments
COMMENTS	Retain until the road is no longer eligible for federal funds, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

Agency Number: 276-013
Kansas Department of Transportation
Division of Planning and Development
Bureau of Transportation Planning
Cartography Unit

SERIES ID	0116-276
TITLE	City Maps
DESCRIPTION	City maps drawn from the electronic base map by the cartography unit.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful. At time of creation transfer 2 copies, one on paper and one electronic, to the State Archives. The electronic copy shall be in a format acceptable to the State Archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0117-276
TITLE	County Maps
DESCRIPTION	Maps of county roads drawn from the electronic base map by the cartography unit.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful. At time of creation transfer 2 copies, one on paper and one electronic, to the State Archives. The electronic copy shall be in a format acceptable to the State Archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0118-276
TITLE	State Highway Maps
DESCRIPTION	Official paper maps drawn from the electronic base map by the cartography unit of highways maintained by KDOT.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer useful. At time of creation transfer 2 copies, one on paper and one electronic, to the State Archives. The electronic copy shall be in a format acceptable to the State Archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

Agency Number: 276-013
Kansas Department of Transportation
Division of Planning and Development
Bureau of Transportation Planning
Geographic Information System Unit

SERIES ID	0157-276
TITLE	Cross Section Report
DESCRIPTION	A report including state highway system route segment identifiers with description of the geometry along segments including begin/end description by abstract or physically identifiable features (city limits/intersections), city/rural, lane class, mileage, shoulder type and width, additional lane features (type code and width), median (type code and width), last major grading project year, and historical pavement layer descriptions including year, Material code, thickness & width sequentially from the surface to major grading below the pavement.
RETENTION	Until Superseded
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0158-276
TITLE	Element Chain Report
DESCRIPTION	A report that describes the state highway system by listing highway sections by mileage and descriptive references to intersections, crossings, city limits, county lines, railroads, bridges, and other features that can be physically or abstractly identified along the route mileage, including "carrying" and "riding" routes, which describe where one segment of pavement is represented by multiple numbered highway routes, for example, where I-70 is carrying US-24 and US-40 riding routes.
RETENTION	Until Superseded
COMMENTS	At time of creation provide two copies, one printed and one copy in electronic PDF format, to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	23 USC 409
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0159-276
TITLE	Enhanced Priority Formula Pavement Remaining Life Report
DESCRIPTION	The pavement remaining life report is a part of the Enhanced Priority Formula solution that prioritizes highway projects using the best available data for the state highway system. The report shows historical pavement actions and estimates the remaining useful life of pavement for sections of highway described by County, route number, begin and end point descriptions, and mileage.
RETENTION	Until Superseded
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0160-276
TITLE	Enhanced Priority Formula Programmed Projects Report
DESCRIPTION	Enhanced Priority Formula Solution is a data driven process that takes many weighted data variables into an equation to produce a prioritization of projects for enhancing and preserving the state highway transportation system. Once these projects are identified and can be funded, they are programmed into a schedule.
RETENTION	Until Superseded
COMMENTS	At time of creation provide two copies, one printed and one copy in electronic PDF format, to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	23 USC 409
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0156-276
TITLE	Planning Roadway Geometry and Linear Referencing Systems Data
DESCRIPTION	A data system that processes, analyzes, and reports on traffic data, roadway information, and classifications including official state highway certified mileage. It is a comprehensive system performing roadway spatial and temporal data management, system planning, summarization, calculations, reporting, and database management. It analyzes a wide range of traffic data types including traffic volumes, roadway classifications, roadway facilities, speed limits, geometric configurations, and calculations for capacity, level of service, system planning and Highway Performance Monitoring System (HPMS) reporting.
RETENTION	008 Calendar Years
DISPOSITION	Archives
RESTRICTIONS	23 USC 409
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185