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Kansas Records Retention Schedules

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Agency Code: 276-018 (Kansas Department of Transportation. Division of Engineering and Design)

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Agency Number: 276-018
Kansas Department of Transportation
Division of Engineering and Design
Bridge Design
Bridge Management Unit

SERIES ID 0140-276 
TITLE Kansas Truck Routing & Intelligent Permitting System (K-TRIPS) 
DESCRIPTION K-TRIPS is a hosted, web-based system used for issuance, tracking, and analysis of truck routing and oversize/overweight permits. It includes all records related to permit applications including bridge analysis memorandums, call sheets, notes, and route approval records for issuance of permits processed by the Kansas Dept. of Revenue/Motor Carrier Services Bureau-Ks Central Permit Office, Motor Carrier Inspection Stations on behalf of KDOT, and Oversize/Overweight Permits processed by KDOT. 
RETENTION See comments. 
COMMENTS Retain 5 fiscal years from the permit date of completion or date of closure. KDoT is the custodian of the record copy of this system. 
APPROVED 2011-07-28 
K.A.R. NUMBER 53-2-168 

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