Kansas Records Retention Schedules
Results of Query:
Agency Code: 276-020 (Kansas Department of Transportation. Bureau of Fiscal Services)
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starting on record 1
Agency Number: 276-020
Kansas Department of Transportation
Bureau of Fiscal Services
Federal Aid
The Bureau of Fiscal Services is part of KDOT's Division of Administration (276-003).
| SERIES ID | 0142-276 |
| TITLE | Federal Aid Billing |
| DESCRIPTION | Computer-generated report of federally funded projects documenting federal participation, cost-to-date, and amount billed to the Federal Highway Administration (FHWA), saved to the storage area network (SAN) and copied to CD. Printed copies are made for convenience. |
| RETENTION | See comments. |
| COMMENTS | Retain printed copy of current year and 1 year prior, then destroy. CDs retained for five years from date of billing, then destroy. SAN backup is retained for five years from date of billing, then destroyed. CD is official record copy. Prior to scanning to CD, Federal Aid Billing was stored on micromedia, now obsolete--destroy immediately. |
| DISPOSITION | Destroy |
| RESTRICTIONS | None |
| APPROVED | 2012-01-19 |
| K.A.R. NUMBER | 53-2-170 |
| SERIES ID | 0143-276 |
| TITLE | Obligation records |
| DESCRIPTION | Computer-generated reports, posting sheets, and other related reports and records documenting obligation authority for local, state, and federal funds for highway projects. |
| RETENTION | Retain three years, then destroy. |
| COMMENTS | OBSOLETE SERIES. Destroy immediately. |
| DISPOSITION | Destroy |
| RESTRICTIONS | None. |
| APPROVED | 2012-01-19 |
| K.A.R. NUMBER | 53-2-170 |
