Kansas Records Retention Schedules

Results of Query:

Agency Code: 331-002 (Insurance Department. Legal Division)

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 331-002
Insurance Department
Legal Division

SERIES ID	0021-331
TITLE	Disciplinary Files - Agents/Agencies/Companies
DESCRIPTION	Hearing transcripts, copies of orders and correspondence relating to disciplinary actions and investigations of insurance agents, agencies and companies suspected of violating state insurance laws.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(20)(25)(30) & KSA 40-3308
APPROVED	2015-04-16
K.A.R. NUMBER	53-2-185

SERIES ID	0024-331
TITLE	Final Orders
DESCRIPTION	Final orders issued by the department relating to formal actions taken against insurance agents, companies, or agencies that have violated state insurance laws.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2010-10-28
K.A.R. NUMBER	53-2-165

SERIES ID	0022-331
TITLE	Fraud Investigation/Prosecution/General Files
DESCRIPTION	Files maintained during investigation and prosecution of companies for fraudulent acts as defined by statute.
RETENTION	010 cldr yrs
COMMENTS	Retain in office 2 years after closing, transfer to storage facility for 8 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(25) & KSA 40-3308
APPROVED	2010-10-28 ; Revised 2018-11-08
K.A.R. NUMBER	53-2-202

SERIES ID	0023-331
TITLE	Litigation Case Files
DESCRIPTION	Documents relating to lawsuits in which the Insurance Department is involved as a litigant.
RETENTION	See Comments
COMMENTS	Retain in office until case is closed, transfer to storage facility for 10 calendar years, then offer records to the State Archives; destroy any portions not accepted.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	2010-10-28 ; Revised 2018-11-08
K.A.R. NUMBER	53-2-202

SERIES ID	0025-331
TITLE	Service of Process Records
DESCRIPTION	Proof of service forms, legal documents served and transmittal correspondence used in receiving and serving legal process on insurance companies.
RETENTION	006 months
COMMENTS	Retain in office for six months, then destroy. This includes electronic records and paper records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0026-331
TITLE	Stock Sales Permits Records
DESCRIPTION	Applications for stock permits, orders authorizing stock sales and related correspondence.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then destroy. Retain supporting information for 1 year after report is filed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2000-08-17
K.A.R. NUMBER	53-2-124

SERIES ID	0027-331
TITLE	Workers' Compensation Fund Files
DESCRIPTION	Files containing appointment letters, accident reports, correspondence with counsel and legal documents concerning workers' compensation second injury fund claims.
RETENTION	See Comments
COMMENTS	Retain in office 1 year after case is closed, transfer to storage facility for 15 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14 ; Revised 2018-11-08
K.A.R. NUMBER	53-2-202