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Kansas Records Retention Schedules

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Agency Code: 365-001 (Kansas Public Employees Retirement System. Administration Division)

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Agency Number: 365-001
Kansas Public Employees Retirement System
Administration Division

SERIES ID 0060-365 
TITLE KPERS Internal Audit records 
DESCRIPTION Audits of internal workflow and processes conducted by KPERS Internal Auditor and related supporting documentation. 
RETENTION See comments 
COMMENTS Records are maintained in original form (paper or electronic) for seven fiscal years, then archived electronically for an additional three years. Electronic records are purged (deleted) ten fiscal years from date of last access. Transfer internal audit reports to the State Archives annually. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 74-4909(10) 
APPROVED 2014-10-16 
K.A.R. NUMBER 53-2-182 

Agency Number: 365-001
Kansas Public Employees Retirement System
Administration Division
Administrative

SERIES ID 0001-365 
TITLE Actuarial Reports 
DESCRIPTION Technical reports on the Retirement System's assets and liabilities and actuarial valuations, methods, assumptions, and experience, including actuarial experience studies, annual valuation reports, and death and disability program reports. 
RETENTION Permanent 
DISPOSITION Office Storage 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0002-365 
TITLE In-house Litigation Records 
DESCRIPTION Case files for district court actions and administrative appeals of agency actions. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(11),(25), Atty Gen Opinion No. 97-40 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0003-365 
TITLE Internal Revenue Service Rulings 
DESCRIPTION General and specific documents related to the Retirement System's status under the Internal Revenue Code, including letters and supporting documentation, IRS Private Letter Rulings, supporting documentation, and other supporting documentation. 
RETENTION Permanent 
DISPOSITION Office Storage 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0004-365 
TITLE Qualified Domestic Relations Orders (QDROs) 
DESCRIPTION Court orders and supporting records providing for division of retirement account assets in divorce cases. 
RETENTION See Comments 
COMMENTS Retain until satisfaction of payment to alternate payee or death of alternate payee then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 74-4909(10) 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

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