Kansas Records Retention Schedules

Results of Query:

Agency Code: 450-003 (Kansas Lottery. Security Division)

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 450-003
Kansas Lottery
Security Division

SERIES ID	0123-450
TITLE	Building Surveillance Tapes
DESCRIPTION	Videotapes created during routine internal security monitoring by building cameras.
RETENTION	090 days
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0141-450
TITLE	Cancelled Ticket/Big Win Reports
DESCRIPTION	Electronic records generated by the online vendor to identify tickets sale cancellation data and $5,000 and greater winning ticket data.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(2)&(12)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0158-450
TITLE	Draw Papers
DESCRIPTION	Documents relating to each online game drawing and maintained for integrity purposes.
RETENTION	006 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0160-450
TITLE	Game Files
DESCRIPTION	Documents relating to instant ticket and pulltab games and maintained to monitor security conditions.
RETENTION	See Comments
COMMENTS	Destroy all hard copy and electronically stored game file information 3 calendar years after last claim date.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(2)&(12)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0157-450
TITLE	Game Tapes
DESCRIPTION	Computer tapes or CDs containing validation and inventory files for the instant ticket or pulltab games.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years after last claim date, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(2)&(12)
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0128-450
TITLE	G-Guard Reports
DESCRIPTION	Reports generated by the online vendor validating the process for Powerball winning tickets to ensure that no tampering has occurred.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0129-450
TITLE	Instant Ticket Lab Examination Reports
DESCRIPTION	Lab reports and correspondence relating to tests performed by the KBI on instant tickets to ensure that a game cannot be tampered with.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0130-450
TITLE	Investigation Files
DESCRIPTION	Documents relating to internal and criminal investigations performed by Kansas Lottery security personnel.
RETENTION	See Comments
COMMENTS	Retain in office 10 calendar years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)(10)
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0132-450
TITLE	Promotional Event Tapes
DESCRIPTION	Videotapes made of minor promotional efforts with retailers involving Kansas Lottery prizes and taped for integrity purposes.
RETENTION	180 days
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0133-450
TITLE	Quality Control Instant Ticket Packs
DESCRIPTION	Game packs pulled for quality control: 1 pack tested internally for scratchability and prize accuracy, 1 pack sent to KBI to ensure game integrity.
RETENTION	See Comments
COMMENTS	Retain until all quality control checks are completed, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2009-07-28
K.A.R. NUMBER	53-2-160

SERIES ID	0159-450
TITLE	Reconstruction Files
DESCRIPTION	Documents relating to reconstruction by vendors of instant tickets or pulltab tickets due to ticket damage.
RETENTION	001 cldr yr
COMMENTS	Retain in security office until destroyed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

SERIES ID	0134-450
TITLE	Return Scratch Ticket Forms
DESCRIPTION	Form submitted by retailers returning unused tickets to the Kansas Lottery warehouse for credit.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0107-450
TITLE	Second Chance Drawing Tickets
DESCRIPTION	Nonwinning lottery game tickets submitted to the Kansas Lottery by customers which are used as an entry vehicle for subsequent drawings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 21-3914
APPROVED	1993-10-07
K.A.R. NUMBER	53-2-098

SERIES ID	0135-450
TITLE	Special Event Draw Records
DESCRIPTION	Documentation and videotapes relating to special promotional drawings from retailers for promotional reasons involving Kansas Lottery prizes and taped for integrity purposes.
RETENTION	180 days
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109

SERIES ID	0137-450
TITLE	Ticket Inventory Shipping Manifest
DESCRIPTION	Shipping manifest listing a detailed inventory of tickets that have been shipped from the ticket printers.
RETENTION	See Comments
COMMENTS	Retain until end of game, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0138-450
TITLE	Ticket Shipping Manifest
DESCRIPTION	Copy of the shipping manifest given to the truck driver from the ticket printers listing the shipment contents.
RETENTION	See Comments
COMMENTS	Retain until end of game, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0139-450
TITLE	Trunk Stock Requisitions
DESCRIPTION	Form submitted by lottery representatives ordering lottery tickets for distribution to retailers and used by the warehouse to fill those orders.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2003-07-17
K.A.R. NUMBER	53-2-135

SERIES ID	0116-450
TITLE	Unused Lottery Tickets
DESCRIPTION	Lottery game tickets issued by the Kansas Lottery which were never sold to consumers.
RETENTION	See Comments
COMMENTS	Retain until the end of the game is announced, transfer one ticket to the archives, destroy the remainder.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0140-450
TITLE	Vendor and Retailer Background Records
DESCRIPTION	Information sheets completed by vendors and retailers wishing to conduct business with the Kansas Lottery as required by KSA 74-8705 to preserve the integrity and security of the lottery.
RETENTION	See Comments
COMMENTS	Retain 1 year after termination of agreement, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-7810
APPROVED	1996-08-08
K.A.R. NUMBER	53-2-109