Kansas Records Retention Schedules

Results of Query:

Agency Code: 488 (Board of Optometry Examiners. )

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 488-001
Board of Optometry Examiners

SERIES ID	0005-488
TITLE	Complaint and Hearing Files
DESCRIPTION	Documents related to complaints against optometrists received by the Board and investigations resulting from such complaints.
RETENTION	See Comments
COMMENTS	Retain 5 years after closing of case, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(14)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-091

SERIES ID	0023-488
TITLE	Examination Application Files
DESCRIPTION	Letters sent to the Board of Optometry Examiners requesting examination information and the Board's reply. Files contain grades and transcripts.
RETENTION	See Comments
COMMENTS	If licensed, add to licensing file and retain accordingly. If not licensed, retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(6)(9), 20 U.S.C. § 1232g
APPROVED	2003-10-09
K.A.R. NUMBER	53-2-136

SERIES ID	0009-488
TITLE	Examination Creation Records
DESCRIPTION	Contains all records generated for the creation of the exam including the blank copy of the exam.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-091

SERIES ID	0008-488
TITLE	Examination Rosters
DESCRIPTION	Lists of applicants scheduled to take the licensing examinations or of individuals who took them.
RETENTION	1 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-091

SERIES ID	0010-488
TITLE	Legal Case Files
DESCRIPTION	Variety of documents relating to legal proceedings involving the Board. Includes complaint and hearings files related to complaints against optometrists received by the Board and investigations resulting from such complaints.
RETENTION	See Comments
COMMENTS	Retain 5 years after case is closed, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	portions may be restricted per KSA 45-221(a), (2), (3), (6), (11), (14), (20), (25), (30).
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-091

SERIES ID	0011-488
TITLE	License Files
DESCRIPTION	Documents relating to applications received by the Board of Optometry for licenses to practice in the state.
RETENTION	See Comments
COMMENTS	Retain until no longer in practice plus 5 years then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(6)(9).
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-091

SERIES ID	0026-488
TITLE	National Board Records
DESCRIPTION	Scores received from the National Board of Optometry.
RETENTION	5 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-196

SERIES ID	0027-488
TITLE	Non-COPE Continuing Education Records
DESCRIPTION	Records contain application for continuing education (CE) approval, outline/PowerPoint of CE and CV of instructors, and approval by the Board of Optometry Examiners that have not been approved by COPE (Council on Optometric Practitioner Education).
RETENTION	5 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(9)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-196

SERIES ID	0025-488
TITLE	Reciprocity Licensing Application Files
DESCRIPTION	Information pertaining to persons in other states, or U.S. territories, requesting a reciprocity license to practice optometry in Kansas. Includes correspondence, application form, examination grades, etc.
RETENTION	See Comments
COMMENTS	If licensed, add to licensing file and retain accordingly. If not licensed, retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(6)(9)
APPROVED	2017-07-27
K.A.R. NUMBER	53-2-136