Kansas Records Retention Schedules

Results of Query:

Agency Code: 522-004 (Kansas Correctional Industries. Warehouse I)

Page 1 of 1 showing 7 records of 7 total, starting on record 1

Agency Number: 522-004
Kansas Correctional Industries
Warehouse I

SERIES ID	0054-522
TITLE	Daily Delivery Log
DESCRIPTION	Log of materials received in Warehouse by date, receiving factory, requisition number, quantity delivered and picked up, vendor name, and carrier name.
RETENTION	See Comments
COMMENTS	Retain for 2 fiscal years, transfer to inactive storage for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0022-522
TITLE	Hazardous Materials Log
DESCRIPTION	Log showing perpetual inventory of hazardous materials.
RETENTION	005 fisc yrs
COMMENTS	Two logs are kept: one in the hazardous materials cabinet in Kansas Correctional Industries (KCI) Warehouse I and the other in the porter's closet in the administration offices of Kansas Correctional Industries (KCI).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-13
K.A.R. NUMBER	53-2-141

SERIES ID	0023-522
TITLE	Pick Up Orders
DESCRIPTION	Kansas Correctional Industries (KCI) forms showing product pick up requests from Kansas Correctional Industries (KCI) customers and vendors. Product may be raw materials; product needing mistakes corrected, repaired, to use as a prototype, or to be refurbished.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-13
K.A.R. NUMBER	53-2-141

SERIES ID	0024-522
TITLE	Shipping Report - Commercial Freight
DESCRIPTION	Daily shipping documents detailing Kansas Correctional Industries (KCI) customers, date and weight.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-13
K.A.R. NUMBER	53-2-141

SERIES ID	0065-522
TITLE	Shipping Report - Products Delivered
DESCRIPTION	Documents detailing goods that need to be delivered to customers and for products that need to be returned to vendors.
RETENTION	See Comments
COMMENTS	Retain 3 fiscal years, transfer to inactive storage for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0025-522
TITLE	Subject File - Warehouse Manager
DESCRIPTION	Records and correspondence relating to the delivery and receiving of raw materials and supplies.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-13
K.A.R. NUMBER	53-2-141

SERIES ID	0026-522
TITLE	Trip Tickets
DESCRIPTION	Kansas Correctional Industries (KCI) forms showing Kansas Correctional Industries (KCI) vehicle number, driver, date, destination(s), and number of pieces being delivered and picked up; includes special instructions.
RETENTION	See Comments
COMMENTS	Retain in office 2 fiscal years, then transfer to inactive storage for 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2004-01-13
K.A.R. NUMBER	53-2-141