Kansas Records Retention Schedules

Results of Query:

Agency Code: 531 (Board of Pharmacy. )

Page 1 of 1 showing 10 records of 10 total, starting on record 1

Agency Number: 531-001
Board of Pharmacy

SERIES ID	0044-531
TITLE	Abandoned Incomplete Applications
DESCRIPTION	Includes abandoned incomplete applications and related documents for any license or registration type for which there has been no activity within the last year.
RETENTION	001 cldr year after receipt of last document
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(3)(9)(10)(30)
APPROVED	2018-01-18
K.A.R. NUMBER	53-2-198

SERIES ID	0006-531
TITLE	Complaint Case Files/Disciplinary orders
DESCRIPTION	Includes complaint forms, investigative reports, alcohol/drug evaluations, medical records, legal orders and other correspondence and related materials for pharmacists, pharmacy technicians, interns, pharmacies and other businesses regarding complaints and investigations conducted on behalf of the Board of Pharmacy.
RETENTION	Permanet
DISPOSITION	Permanent
RESTRICTIONS	K.S.A. 45-221(a)(1)(2)(3)(9)(10)(11)(25)(30)(35)
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0007-531
TITLE	Continuing Education Files
DESCRIPTION	Includes Continuing Pharmacy Education (CPE) certificates or logs of continuing education activity for pharmacists as a prerequisite for license renewal.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0009-531
TITLE	Drug Destruction Inventories
DESCRIPTION	Includes U.S. Drug Enforcement Agency Form with detailed inventory list of controlled substance drugs that a registrant is surrendering.
RETENTION	See comments
COMMENTS	Original is sent to U.S. Drug Enforcement Agency; Kansas Board of Pharmacy does not keep copies. If any copies are made, destroy once originals are sent to the U.S. D.E.A.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0043-531
TITLE	Legal Summary Orders for Complaint or Disciplinary Cases
DESCRIPTION	Legal summary order documents issued to pharmacists, technicians, pharmacies, and other businesses by the Kansas Board of Pharmacy showing the disciplinary action taken on investigations and complaints that resulted in a violation.
RETENTION	Permanent
COMMENTS	Orders are publicly available on Board of Pharmacy website pursuant to USC 552A and K.S.A. 45-221; see also 0006-531, Complaint Case Files/Disciplinary Orders for complete records of investigations.
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180

SERIES ID	0028-531
TITLE	Registration (or License) Files - Interns
DESCRIPTION	Includes application for license, license renewal information, intern registration, and other related documents for interns who do not become licensed pharmacists in Kansas.
RETENTION	8 cldr years after issuance
COMMENTS	Interns who become licensed pharmacists have their intern file integrated with their pharmacist file.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(3)(9)(10)(49)
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0023-531
TITLE	Registration (or License) Files - Pharmacists and Resident Pharmacies
DESCRIPTION	Registration or licensing files for pharmacists and resident pharmacies. Includes application for license, license renewal information, intern registration and other related documents for pharmacists. Also includes application for license, license renewal information, inspection reports, and other related documents for pharmacies located in Kansas.
RETENTION	See comments
COMMENTS	Retain paper copy until quality assurance of the electronic copy has been performed. Retain electronic copy permanently. If license issue date is before January 1, 2000, transfer paper copy of canceled pharmacists and pharmacies to State Archives. If license issue date is after January 1, 2000, transfer electronic copy of pharmacists and pharmacies to State Archives within two years after cancellation.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(3)(9)(10)(30)
APPROVED	2018-01-18
K.A.R. NUMBER	53-2-198

SERIES ID	0045-531
TITLE	Registration (or License) Files - Technicians and Businesses Other Than Resident Pharmacies
DESCRIPTION	Registration or licensing files, including application for license, license renewal information, inspection reports, and other related documents for Pharmacy Technicians and businesses other than resident pharmacies. Businesses include county health departments, analytical laboratories, ambulance operators, research and teaching institutions, manufacturers, distributors, institutional drug rooms, durable medical equipment and retail dealers.
RETENTION	002 cldr years after cancellation
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(3)(9)(10)(49)
APPROVED	2014-10-16
K.A.R. NUMBER	53-2-182

SERIES ID	0026-531
TITLE	Registration (or License) Record Books - Pharmacists
DESCRIPTION
RETENTION	See Comments
COMMENTS	Retain 5 years after volume filled and then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1986-04-24
K.A.R. NUMBER	53-2-068

SERIES ID	0038-531
TITLE	Surrendered Pharmacist Registration (or license) Certificates
DESCRIPTION	Original wall certificates issued to Pharmacists that have been surrendered and returned to the Kansas Board of Pharmacy.
RETENTION	002 cldr yrs
COMMENTS	Retain on-site at Board of Pharmacy for 2 years and then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2014-05-01
K.A.R. NUMBER	53-2-180