Kansas Records Retention Schedules

Results of Query:

Agency Code: 565-005 (Department of Revenue. Division of Vehicles)

Page 1 of 1 showing 43 records of 43 total, starting on record 1

Agency Number: 565-005
Department of Revenue
Division of Vehicles

SERIES ID	0198-565
TITLE	Commercial Drivers' License skills test scores
DESCRIPTION	Score sheets for individuals' commercial drivers' licenses (CDL) exams. Includes information regarding applicant's name, driver's license number, vehicle information, tag number, and examiner's name.
RETENTION	003 yrs from date of exam
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(9)
APPROVED	2015-10-22
K.A.R. NUMBER	53-2-189

SERIES ID	0051-565
TITLE	Traffic Violations (Non-Serious)
DESCRIPTION	Documents used to verify and record court convictions for moving traffic violations submitted to the Department of Revenue by law enforcement agencies.
RETENTION	010 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2007-10-12
K.A.R. NUMBER	53-2-152

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Dealer Licensing Bureau

SERIES ID	0022-565
TITLE	30-Day Vehicle Registration Permit
DESCRIPTION	Copies of documents issued in lieu of motor vehicle registration tags to individuals by either the county treasurer or the vehicle dealers.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0025-565
TITLE	Auction Sales Reports
DESCRIPTION	Reports received by the Department of Revenue and used to report all sales of motor vehicles through auctions.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0027-565
TITLE	Daily Ledger Forms
DESCRIPTION	Documents related to collection of payments due the agency from various sources including: license fees, permits, salesman license fees, civil penalties, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0042-565
TITLE	New and Used Dealer Monthly Sales Reports
DESCRIPTION	Reports on all new and used vehicle sales submitted to the Department of Revenue by dealers.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0052-565
TITLE	Used/Salvage Monthly Reports
DESCRIPTION	Reports of sold or salvaged out vehicles submitted to the Department of Revenue by dealers.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0053-565
TITLE	Vehicle Dealer Bond
DESCRIPTION	Surety bonds required to be filed with the Department of Revenue by all vehicle dealers before the license is issued in order to ensure payment of taxes.
RETENTION	See Comments
COMMENTS	Retain for 2 years after cancellation, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Driver Control Bureau

SERIES ID	0172-565
TITLE	Dismissed Notices of Driver Suspension
DESCRIPTION	Officer's certification and notice of driver suspension documents which have been reviewed and administratively dismissed by the department.
RETENTION	See Comments
COMMENTS	Retain paper copy 1 calendar year, electronic copy until first annual cycle purge, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	5 USC 552(a)
APPROVED	2002-04-11
K.A.R. NUMBER	53-2-130

SERIES ID	0048-565
TITLE	Suspension of Driving Privileges for Routine Offenses
DESCRIPTION	Documents relating to the suspension of driving privileges by the Department of Revenue and some courts.
RETENTION	004 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0049-565
TITLE	Suspension of Driving Privileges for Serious Offenses
DESCRIPTION	Documents relating to the suspension of driving privileges primarily by the DOR for serious traffic habitual offenders which include: orders of suspension and associated documents and correspondence.
RETENTION	006 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0050-565
TITLE	Traffic Accident Reports
DESCRIPTION	Reports of traffic accidents submitted to the Department of Revenue by law enforcement agencies which contain description of accident, names of those involved, vehicle identification, etc.
RETENTION	See Comments
COMMENTS	Destroy hard copy after microfilming. Retain microfilm 4 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Driver License Examination Bureau

SERIES ID	0029-565
TITLE	Driver License Permits
DESCRIPTION	Driving permits produced by the driver license examining stations and issued for six months to persons learning to operate specific vehicles.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	Portions KSA 74-2012
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0031-565
TITLE	Drivers' License Examiner's Daily Worksheet
DESCRIPTION	Documents recording the names of people applying for a driver's license prepared by the driver license examining stations.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0030-565
TITLE	Drivers' License Files
DESCRIPTION	Copies of application forms relating to drivers' licenses issued or reissued for the driver license examining stations. Includes medical and vision forms, correspondence, and clearance-related documents that clear drivers to begin/continue driving or take action on driving privileges.
RETENTION	2 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(6)(9), 5 USC Sec. 522a
APPROVED	2021-10-21
K.A.R. NUMBER	53-2-211

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Motor Carrier Services Bureau

SERIES ID	0187-565
TITLE	Apportioned Registration Refunds
DESCRIPTION	Notarized form completed by carrier to request refund or unused registration fees when vehicle meets statutory requirement to allow refund (Form # MCS-105).
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 4 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0026-565
TITLE	Audit Work Papers
DESCRIPTION	Documents relating to Kansas based carriers showing miles operated in the states for which the carrier operates, compared to mileages shown on the application for apportioned registration.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 75-5133
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0189-565
TITLE	Central Permits Daily Reports & Financial Revenue Adjustments (FRJ) Reports
DESCRIPTION	Daily deposit records to maintain Escrow Accounts FRJ reports related to the daily work for itemized accounting of funds to be transferred to the appropriate state agency.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0188-565
TITLE	Central Permits - Escrow Refunds
DESCRIPTION	Refunding Escrow Account deposits when account is closed. Uses 819 series vouchers.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0190-565
TITLE	Financial Revenue Adjustments (FRJ) transfer records
DESCRIPTION	Accounting records to transfer funds collected in the central permit electronic accounting database for permits for over size, over weight, KCC authority and KS Registration purchases and monthly transfer of fees owed to INK for internet subscription fees.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0035-565
TITLE	International Registration Plan Mileage Records
DESCRIPTION	Applications (MCS-1) for apportioned registration for Kansas based carriers who are no longer in business, with supplements (MCS-66) and other supporting documents.
RETENTION	004 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0036-565
TITLE	International Registration Plan Referral Audits
DESCRIPTION	Audit summary of foreign based carriers who are apportioned with Kansas with audit summary forms from other International Registration Foreign jurisdictions.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1996-01-18
K.A.R. NUMBER	53-2-107

SERIES ID	0037-565
TITLE	International Registration Plan Transmittals and Recaps - Other States
DESCRIPTION	Documents used to show the Kansas based carriers, names, account numbers, number of vehicles, weights, percentages and fees due Kansas. Some information is sent to other states who are members.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0191-565
TITLE	Iternational Registration Plan (IRP) Clearing House Distribution
DESCRIPTION	Monthly accounting records of fees distributed via vouchers and clearing house to other jurisdictions for registration fees and audit adjustments collected by Kansas. Invoices monthly accounting records of Iternational Registration Plan (IRP) refunds, non-sufficient funds (NSF) checks, daily deposits to Iternational Registration Plan (IRP), etc.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0192-565
TITLE	Iternational Registration Plan (IRP) Validated Invoices
DESCRIPTION	Payments recorded by fiscal process into the Kansas Apportioned International Registration (KAIR) System for accounting purposes on the carriers Iternational Registration Plan (IRP). Accounts includes reports to verify the data obtained via Kansas Department of Revenue (KDOR) budget system.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0039-565
TITLE	Motor Carrier Property Tax Bill Supporting Documentation
DESCRIPTION	Records regarding specific Kansas Motor Carrier Property Tax bills. Documents include MC Tax computation worksheets (handwritten), PV-MC-35 (internal memorandum form), PV-MC-26 (notice), tax warrant.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-07-13
K.A.R. NUMBER	53-2-080

SERIES ID	0045-565
TITLE	Property Tax Bill
DESCRIPTION	Records regarding specific Kansas Motor Carrier Property Tax bills. Information contains the name, address, KCC Identification Number of the Motor Carrier, number of units of tractors, trailers, etc.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-07-13
K.A.R. NUMBER	53-2-080

SERIES ID	0193-565
TITLE	Western Union Payments
DESCRIPTION	Voided checks regarding electronic checks created in error, payments from carriers sent via western union for Iternational Registration Plan (IRP) accounts recievable.
RETENTION	See Comments
COMMENTS	Retain 1 fiscal year, 3 fiscal years inactive storage, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Title and Registration

SERIES ID	0194-565
TITLE	Heavy Use Forms
DESCRIPTION	Copy of customer's receipt showing Federal Heavy Use Tax Paid. Federal Form 2290.
RETENTION	See Comments
COMMENTS	Retain 3 calendar years. This is a convenience copy. The record copy is kept by the federal government.
DISPOSITION	Destroy
RESTRICTIONS	KSA 74-2012 and 18 USC subsection 2721 et. seq. (Federal Driver's Privacy Protec
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

SERIES ID	0195-565
TITLE	Secured Power of Attorney
DESCRIPTION	Secured Power of Attorney forms used by vehicle dealers.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-07-14
K.A.R. NUMBER	53-2-143

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Titles and Registration

SERIES ID	0024-565
TITLE	Antique Tag Applications - Personalized Combinations
DESCRIPTION	Applications (TR-200) and supporting documentation relating to personalized combination registration plates for antique vehicles 35 years old or older.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Titles and Registration, Bureau of

SERIES ID	0054-565
TITLE	Vehicle Title, Registration, and Property Tax Certification Documents
DESCRIPTION	Copies of documents used by counties to apply for title, register, or refund taxes for vehicles - forwarded to department for quality control check. Includes TR 150, 200, and 210.
RETENTION	See Comments
COMMENTS	Retain until quality control checks completed, then destroy. Note: copies of these documents are retained by counties under local records schedule - also, information entered into agency computer.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

Agency Number: 565-005
Department of Revenue
Division of Vehicles
Titles and Registrations

SERIES ID	0023-565
TITLE	Amateur Radio Operator Tag Applications
DESCRIPTION	Applications for special motor vehicle registration tags submitted by amateur radio operators.
RETENTION	See Comments
COMMENTS	Retain until after expiration/cancellation, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0028-565
TITLE	Drive Away Plate Applications
DESCRIPTION	Applications for drive away motor vehicle registration plates used by garages, transporters of non-owned vehicles, etc.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0032-565
TITLE	Ex-Prisoner of War Tag Applications
DESCRIPTION	Applications and supporting documentation submitted by ex-prisoners of war for special motor vehicle registration tags.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2007-05-16
K.A.R. NUMBER	53-2-151

SERIES ID	0034-565
TITLE	Handicapped Plate/Placard Applications and Disabled Veteran Plate Applications
DESCRIPTION	Applications by disabled military veterans and other handicapped person to obtain wheelchair symbol placards or distinctive motor vehicle registration plates.
RETENTION	See Comments
COMMENTS	Retain until close of 3 year issuance cycle, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0038-565
TITLE	Junked/Cancelled Titles
DESCRIPTION	Kansas motor vehicle titles which have been cancelled by other states or "junked" by the owners and cannot be retitled.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0040-565
TITLE	Motor Vehicle Title Applications - Incomplete
DESCRIPTION	Applications for motor vehicle titles received by the Department of Revenue which are lacking the proper documentation or signature as required by law.
RETENTION	See Comments
COMMENTS	Retain until completed, then microfilm and destroy hard copy. Retain microfilm permanently.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0041-565
TITLE	National Guard Plate Applications
DESCRIPTION	Applications by National Guard members for distinctive motor vehicle registration plates.
RETENTION	See Comments
COMMENTS	Retain until after reissuance of a new cycle, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0043-565
TITLE	Notice of Security Interest Forms
DESCRIPTION	Notice of security interest forms (TR-730) filed by lending institutions to ensure lien reflected on motor vehicle registration titles.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0044-565
TITLE	Personalized License Plate Applications
DESCRIPTION	Applications (TR-200) made for personalized motor vehicle registration plates with supporting documentation.
RETENTION	See Comments
COMMENTS	Retain until close of 5 year registration cycle, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0046-565
TITLE	Special Interest Plate Applications
DESCRIPTION	Applications (TR-200) and supporting documentation for special interest motor vehicle registration plates for vehicles 20 years or older and are for collectors with collectors' numbers on them.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0047-565
TITLE	Stop Title Orders
DESCRIPTION	Documents indicating reasons for computer file "stop" on title issuance for specific vehicle with title applications, correspondence, and other supporting documents.
RETENTION	See Comments
COMMENTS	Retain until stop is released, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	Portions KSA 45-221(a)(10)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086