Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-003 (Kansas State Department of Education. Office of the Commissioner)

Page 1 of 1 showing 23 records of 23 total, starting on record 1

Agency Number: 652-003
Kansas State Department of Education
Office of the Commissioner
Assistant Commissioner, Office of

SERIES ID	0194-652
TITLE	Assistant Commissioner's Files
DESCRIPTION	Correspondence and other documents received or created by the Assistant Commissioner who heads the Division of Education Services.
RETENTION	003 cldr yrs
COMMENTS	Will require purging by archives staff.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

Agency Number: 652-003
Kansas State Department of Education
Office of the Commissioner
Legal Services Section

SERIES ID	0031-652
TITLE	Applications to Issued Excess Bonds
DESCRIPTION	Applications submitted to the State Board of Education by unified school districts for authority to issue bonds exceeding 14% of assessed valuation as required by statute.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0058-652
TITLE	Contracts
DESCRIPTION	Copies of agreements entered into by the State Department of Education for goods and services provided to the Department.
RETENTION	See Comments
COMMENTS	Retain 5 years after termination date, then discard.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0065-652
TITLE	Correspondence - Routine
DESCRIPTION	Communications sent and received regarding existing laws, regulations, or policies.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0070-652
TITLE	Election Results
DESCRIPTION	Local school board member election results certified to the State Department of Education pursuant to K.S.A. 25-2012.
RETENTION	008 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0095-652
TITLE	Interlocal Agreement Files
DESCRIPTION	Contracts entered into by two or more school districts pursuant to which educational services are provided on a shared cost basis, authorized by statute and must be approved by the Board of Education.
RETENTION	See Comments
COMMENTS	Retain 5 years after termination date, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0114-652
TITLE	Office for Civil Rights Files
DESCRIPTION	Correspondence received from the U.S. Office for Civil Rights related to discrimination against the State Department of Education or local education agencies.
RETENTION	020 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0256-652
TITLE	Rules and Regulations Files
DESCRIPTION	Documents related to rules and regulations adopted by the State Board of Education.
RETENTION	See Comments
COMMENTS	Retain until superceded or no longer useful, then transfer to Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2002-10-17
K.A.R. NUMBER	53-2-132

SERIES ID	0160-652
TITLE	Temporary Bonds or Notes Files
DESCRIPTION	Documents related to applications submitted to the State Board of Education by unified school districts for authority to issue temporary bonds or notes.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0164-652
TITLE	Truancy Officers Certifications
DESCRIPTION	Certifications of the identity of truancy officers submitted to the State Department of Education pursuant to K.S.A. 72-1113.
RETENTION	See Comments
COMMENTS	Retain until noncurrent.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

Agency Number: 652-003
Kansas State Department of Education
Office of the Commissioner
Personnel Services Section

SERIES ID	0001-652
TITLE	Affirmative Action Records
DESCRIPTION	Interview evaluation forms, recruiting records, and applicant profiles prepared in order to meet state and federal affirmative action guidelines.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0002-652
TITLE	Civil Rights Complaints
DESCRIPTION	Documents related to complaints from unsuccessful applicants for jobs or from employees of the State Department of Education alleging discrimination.
RETENTION	See Comments
COMMENTS	Retain until final resolution of legal proceedings, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-407(a)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0004-652
TITLE	Correspondence - Routine
DESCRIPTION	Letters received and copies of letters sent by the section staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0006-652
TITLE	Employee Position Descriptions
DESCRIPTION	Binder containing copies of annual performance expectations for all staff members.
RETENTION	See Comments
COMMENTS	Retain individual statements until revised plus 3 years or until final resolution of any legal proceedings, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0007-652
TITLE	Employee Recognition Files
DESCRIPTION	Documents related to the recognition of outstanding performance and longevity of departmental staff members.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0010-652
TITLE	Employee Training Records
DESCRIPTION	Documents related to internal staff training programs.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0011-652
TITLE	Employee Withholding Allowance Certificates
DESCRIPTION	Internal Revenue Service W-4 forms completed by employees to establish rate of tax to be withheld from paychecks.
RETENTION	See Comments
COMMENTS	Retain until no longer in effect, then destroy provided four years have passed since date tax was due or paid (whichever is later).
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0012-652
TITLE	Employment Applications - Not Hired
DESCRIPTION	DA forms 203 and supplementary materials submitted by unsuccessful applicants for employment.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0014-652
TITLE	Exit Interview Forms
DESCRIPTION	Forms used in recording information provided by employees at the time of their separation.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0015-652
TITLE	Grievance Files
DESCRIPTION	Documents related to employment grievance complaints filed by staff members.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0016-652
TITLE	Leave Requests and Authorizations
DESCRIPTION	Internal forms used to request and authorize the taking of leave by employees.
RETENTION	005 fisc yrs
COMMENTS	See also Employee Time Report Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0019-652
TITLE	Payroll Adjustment Records
DESCRIPTION	Copies of documents and supporting materials used to make adjustments in agency payroll accounts: forms AR-9, AR-10, DA-10, DA-10A, DA-21 series, DA-171 thru 177, DA-251 thru 262.
RETENTION	003 fisc yrs
COMMENTS	This schedule does not apply to copies of these records maintained by the Division of Accounts and Reports. See also Payroll Direct Deposit Authorization Records - General.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0022-652
TITLE	Policies and Regulations - Personnel
DESCRIPTION	Statements of personnel policies and regulations established internally or by the Department of Administration.
RETENTION	See Comments
COMMENTS	Retain until superseded or no longer in effect, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079