Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-103 (Kansas State Department of Education. Life Long Learning)

Page 1 of 1 showing 21 records of 21 total, starting on record 1

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Educational Assistance Section

SERIES ID	0197-652
TITLE	Board Goal Reports
DESCRIPTION	Copies of documents containing annual goals adopted by the State Board of Education and quarterly reports of progress made in achieving those goals by the Educational Assistance Section.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives - duplicate and quarterly reports may be destroyed and related computer disks erased when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0205-652
TITLE	Correspondence - Routine
DESCRIPTION	Letters received and copies of letters sent by the Educational Assistance Section staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0211-652
TITLE	Employee Personnel Records - Office Copies
DESCRIPTION	Copies of leave applications, evaluations, performance standards, and other documents related to staff members of the Educational Assistance Section.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy. Destroy duplicate copies of documents held by personnel services sect. when no longer useful.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0221-652
TITLE	Inventory Lists
DESCRIPTION	Printout copies of lists of capital outlay equipment owned by the State Department of Education for use by the Educational Assistance Section.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0227-652
TITLE	Memos - Commissioner and Assistant Commissioner
DESCRIPTION	Memoranda conveying information, directives, or requests to the staff of the State Department of Education, to the Division of Education Services, or to the Educational Assistance Section.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0234-652
TITLE	Publications
DESCRIPTION	Newsletters, occasional papers, curriculum guides, and other published material produced and distributed by the Educational Assistance Section.
RETENTION	See Comments
COMMENTS	Retain l copy of each publication 3 years and until superseded, and then transfer to archives, where unwanted material will be purged - destroy other copies when no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0235-652
TITLE	Purchasing Records
DESCRIPTION	Copies of documents used in requesting authorization for purchases of supplies, equipment, and services by the Educational Assistance Section.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0248-652
TITLE	Travel Request and Authorization Records
DESCRIPTION	Copies of documents requesting authorization from the State Board of Education for out-of-state travel by staff members of the Educational Assistance Section.
RETENTION	003 fisc yrs
COMMENTS	See also Vouchers - Travel and Vehicle Operation Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0253-652
TITLE	Vouchers - Travel
DESCRIPTION	Copies of documents certifying the validity of travel expenditures and claims for reimbursement by personnel of the Educational Assistance Section.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Special Education Admin Section

SERIES ID	0204-652
TITLE	Cooperative and Interlocal Agreements
DESCRIPTION	Copies of agreements among school districts regarding cooperative administration of special education programs.
RETENTION	See Comments
COMMENTS	Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0210-652
TITLE	Employee Personnel Files - Office Copies
DESCRIPTION	Copies of leave applications, performance expectations, performance evaluations, and other documents related to personnel of the section.
RETENTION	See Comments
COMMENTS	Retain for length of employee's tenure plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0216-652
TITLE	Federal Plans
DESCRIPTION	Copies of assurance documents regarding compliance with special education regulations submitted annually to the federal government by the department and approved by the State Board of Education.
RETENTION	See Comments
COMMENTS	Retain 1 copy of each permanently and transfer 1 copy of each to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0220-652
TITLE	Hearing Officer Reports
DESCRIPTION	Reports prepared by hearing officers designated to conduct state-level due process hearings for complaints by parents of special education students which could not be resolved at the local level.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0223-652
TITLE	Issue Papers
DESCRIPTION	Documents prepared to promote consideration of budget and programmatic issues related to special education.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0226-652
TITLE	Memoranda of Understanding or Agreement - Interagency
DESCRIPTION	Formalized agreements between and among agencies regarding inter-agency special education commitments.
RETENTION	See Comments
COMMENTS	Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0231-652
TITLE	Program Guidelines
DESCRIPTION	Printed guidelines for programs involving learning disabilities, behavior disorders, and other special education matters prepared by the department and distributed statewide for program use.
RETENTION	See Comments
COMMENTS	Retain 1 copy of each permanently and transfer 1 copy of each to the archives; retain other copies until revised, then discard.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0240-652
TITLE	Special Education Advisory Council Files
DESCRIPTION	Minutes, budgets, reimbursements, and other documents related to a council appointed by the State Board of Education to advise the board on special education issues.
RETENTION	003 cldr yrs
COMMENTS	Will require purging by archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0242-652
TITLE	State Plans
DESCRIPTION	Planning, regulatory, and programmatic documents related to the statewide special education program prepared and updated annually by the department and approved by the State Board of Education.
RETENTION	See Comments
COMMENTS	Retain 1 copy permanently and transfer 1 copy to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0243-652
TITLE	Task Force and Committee Files
DESCRIPTION	Minutes, reports, and other documents related to various task forces and committees dealing with special education initiatives.
RETENTION	See Comments
COMMENTS	Retain selected final products permanently in office - retain remainder of materials for 5 years, then transfer to archives for purging.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Technical Education

SERIES ID	0251-652
TITLE	Vocational Education Performance Reports
DESCRIPTION	Reports filed with the Kansas State Board of Education by Local Education Agencies as required to monitor the performance of vocational education institutions to ensure compliance and quality.
RETENTION	See Comments
COMMENTS	Retain until report is no longer current, plus 1 calendar year then transfer 1 copy to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-01-14
K.A.R. NUMBER	53-2-095

SERIES ID	0252-652
TITLE	Vocational Education State Plans
DESCRIPTION	Statewide vocational educational plans submitted by the Kansas State Board of Education to the federal Department of Education to support requests for federal funds.
RETENTION	See Comments
COMMENTS	Retain until superseded, then transfer one copy of each plan to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1993-01-14
K.A.R. NUMBER	53-2-095