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Kansas Records Retention Schedules

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Agency Code: 677-001 (Appellate Courts. Office of the Appellate Clerk)

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Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Attorney Admissions

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0001-677 
TITLE Attorney Admission Files 
DESCRIPTION Petitions, questionnaires, applications, and other documents filed by attorneys seeking to take the bar examination or applying for admission to the bar on motion. 
RETENTION See Comments 
COMMENTS Retain permanently in the Appellate Clerk's Office. Supreme Court Rule 701, adopted in 1979, provides that only the name and address can be made public. Confidentiality status of pre-1979 records is unclear. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS Supreme Court Rule 701 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0002-677 
TITLE Attorney Admissions Docket Books 
DESCRIPTION Documents summarizing the contents of attorney admission files. 
RETENTION Retain in conjunction with Attorney Admission Files. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0003-677 
TITLE Bar Examination Essay Question Answer Booklets, Kansas and Multistate 
DESCRIPTION Answers to the Kansas and multistate bar examination essay questions prepared by applicants for admission to the bar. 
RETENTION See Comments 
COMMENTS Retain essay question answers of successful applicants until the administration of the next bar exam, then destroy. Retain essay question answers of unsuccessful applicants for two calendar years, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0004-677 
TITLE Bar Examination Notebooks, Kansas Board of Law Examiners 
DESCRIPTION Copies of Kansas essay exam questions, exam results, and statistical data containing analyses of the annual bar examinations drafted and graded by the Board of Law Examiners. 
RETENTION See Comments 
COMMENTS Retain copies of KS essay exam questions and statistical data until no longer useful. Bd. of Law Examiners should review materials for public access concerns before transfer to the state archives for purging . Destroy exam results when no longer useful. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0005-677 
TITLE Bar Examination Scores, Multistate 
DESCRIPTION Listing of multistate bar examination results maintained for convenience of reference. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0006-677 
TITLE Certified Shorthand Court Reporters Application Files 
DESCRIPTION Applications and supporting documentation submitted by individuals seeking to become certified shorthand court reporters. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0007-677 
TITLE Certified Shorthand Court Reporters Docket Books 
DESCRIPTION Documents summarizing the contents of the certified shorthand court reporters application files. 
RETENTION Retain until no longer useful, then transfer to the State Archives. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0008-677 
TITLE Corporation Documents 
DESCRIPTION Copies of proposed articles of incorporation, corporate certificates, correspondence, and copies of annual reports used to approve proposed corporate names selected by attorneys forming corporations. 
RETENTION See Comments 
COMMENTS Retain corporate certificates, articles of incorporation, and correspondence permanently. Retain annual reports for 2 calendar years, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0009-677 
TITLE Correspondence 
DESCRIPTION Incoming and outgoing letters and memoranda relating to a variety of attorney admissions issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Files should be purged on an annual basis. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14) 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0010-677 
TITLE Legal Intern Application Files 
DESCRIPTION Law school certification and affidavits for individuals seeking legal intern status. 
RETENTION 005 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0011-677 
TITLE Legal Intern Receipt Book 
DESCRIPTION Copies of receipts for filing fees paid by individuals applying for legal intern status. 
RETENTION Retain 7 fiscal years following completion of audit, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0012-677 
TITLE Multistate Professional Responsibility Examination Scores 
DESCRIPTION Listing of multistate professional responsibility examination results maintained for convenience of reference. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0013-677 
TITLE Successful Applicants List 
DESCRIPTION Official list approved by the Supreme Court of successful applicants to the bar. 
RETENTION Permanent 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0014-677 
TITLE Working Papers - Bar Examination 
DESCRIPTION Variety of documents relating to preparing and administering the bar examination and organizing the swearing-in ceremony for successful applicants. 
RETENTION 002 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Attorney Registration

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0015-677 
TITLE Attorney Registration Forms 
DESCRIPTION Forms submitted annually by members of the bar seeking to register as an active, inactive, disabled or retired attorney as required by Supreme Court Rule 208. 
RETENTION 005 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0016-677 
TITLE Attorney Registration Listings 
DESCRIPTION Annual computer printouts listing all attorneys registered in Kansas as active, inactive, disabled, or retired. 
RETENTION See Comments 
COMMENTS Retain public version (without SSN) 1 calendar year, then transfer to the state archives. Retain version with SSN until no longer useful, then destroy. Transfer pre-1990 printouts with SSN to state archives immediately. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS Portions are restricted. 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0017-677 
TITLE Information Sheets - New Admittees 
DESCRIPTION Forms submitted by individuals recently admitted to the bar who are seeking to register as an active, inactive, disabled, or retired attorney as required by Supreme Court Rule 208. 
RETENTION 005 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0018-677 
TITLE Interest On Lawyer Trust Accounts (IOLTA) Forms 
DESCRIPTION Form submitted by members of the bar as part of the annual registration process indicating their willingness to participate in the IOLTA program which channels trust account interest to charity. 
RETENTION 005 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Case Processing

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0020-677 
TITLE Appellate Briefs 
DESCRIPTION Documents filed by the litigants in an action before the appellate courts that summarize the facts and discuss the legal issues of the case. 
RETENTION See Comments 
COMMENTS Immediately upon receipt of each brief, transfer two copies to the Supreme Court Law Library. After the case has been heard, transfer one copy of each brief to the state archives, KU Law Library, and Washburn Law Library. Destroy the remainder. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0021-677 
TITLE Appellate Court Case Files 
DESCRIPTION Original documents relating to cases heard by the appellate courts including all documents required to initiate the appeal and any orders and rulings issued by the appellate courts. 
RETENTION 005 cldr yrs 
COMMENTS Retain in Judicial Center for 5 calendar years, then transfer to the state archives for permanent retention. a.k.a. "Flat Files" NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0022-677 
TITLE Appellate Opinions 
DESCRIPTION Record copy and one convenience copy of opinions issued by the appellate courts. 
RETENTION See Comments 
COMMENTS File original opinions in appropriate Appellate Court Case File and retain accordingly. Retain one copy of each opinion in a separate chronologically arranged file for 2 calendar years, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0023-677 
TITLE Docket Sheets - Electronic 
DESCRIPTION Documents, maintained solely in electronic format, that summarize the contents of appellate court case files. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years, then transfer a hard copy of the case summary screen, litigant screen's), and a plaintiff/defendant index to the state archives with the corresponding Appellate Court Case Files, destroy electronic format data. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0024-677 
TITLE Receipts - Bar Fees 
DESCRIPTION Accounting records maintained by the clerk of the appellate courts documenting bar fees received. Also known as "Green Receipt Books." 
RETENTION Retain 7 fiscal years following completion of audit, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0025-677 
TITLE Receipts - Docket Fees and Miscellaneous 
DESCRIPTION Accounting records maintained by the clerk of the appellate courts documenting docket fees and miscellaneous fees received. Also known as "Yellow receipt books." 
RETENTION Retain 7 fiscal years following completion of audit, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Client Protection Fund Commission

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0026-677 
TITLE Annual Reports 
DESCRIPTION Annual report of the commission's activities. 
RETENTION Retain until no longer useful, then transfer to the State Archives. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0027-677 
TITLE Claim Files 
DESCRIPTION Claim form, supporting documents, disciplinary report, and other materials relating to claims filed by individuals seeking reimbursement for losses incurred from alleged attorney fraud. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS Supreme Court Rule 227LFCP Rule 18 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0028-677 
TITLE Claim Files - Summary Sheets 
DESCRIPTION Documents containing data summarizing information included in claim files. 
RETENTION Retain permanently in the commission's files. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Permanent 
RESTRICTIONS Supreme Court Rule 227LFCP Rule 18 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0029-677 
TITLE Correspondence 
DESCRIPTION Incoming and outgoing letters and memoranda relating to the activities of the commission. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS Supreme Court Rule 227LFCP Rule 18 
APPROVED 1996-05-08 
K.A.R. NUMBER  

Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Comm. on Judicial Qualifications

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0030-677 
TITLE Annual Reports 
DESCRIPTION Annual report on the commission's activities. 
RETENTION Retain until no longer useful, then transfer to the State Archives. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0031-677 
TITLE Correspondence 
DESCRIPTION Incoming and outgoing letters and memoranda relating to the activities of the commission. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS Supreme Court Rule 607 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0032-677 
TITLE Disciplinary Complaint Files 
DESCRIPTION Documents relating to complaints levied against any Kansas judge that are filed with the Commission on Judicial Qualifications for review and possible investigation and private disciplinary action. 
RETENTION See Comments 
COMMENTS Retain until judge leaves the bench and no longer accepts assignments, then destroy. NOTE: State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS Supreme Court Rule 607. 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0033-677 
TITLE Disciplinary Complaint Files - Public Hearings 
DESCRIPTION Documents relating to complaints levied against any Kansas judge that are filed with the Commission on Judicial Qualifications and result in a public hearing. 
RETENTION 005 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0034-677 
TITLE Judicial Income Reports 
DESCRIPTION Annual reports submitted by all judges in the state describing the receipt of quasi and extra income that the Commission on Judicial Qualifications uses to monitor potential conflicts of interest. 
RETENTION Retain 5 calendar yaers after judge leaves the bench, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0035-677 
TITLE Minutes 
DESCRIPTION Official proceedings of the commission. 
RETENTION Retain permanently in Appellate Clerk's Office. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Permanent 
RESTRICTIONS Supreme Court Rule 607 
APPROVED 1996-05-08 
K.A.R. NUMBER  

Agency Number: 677-001
Appellate Courts
Office of the Appellate Clerk
Supreme Court Nominating Commission

State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33.

SERIES ID 0036-677 
TITLE Appellate Court Nominee Files 
DESCRIPTION Nomination forms and letters of support for individuals nominated to fill vacancies on the appellate courts which the commission uses to evaluate nominees and make recommendations to the governor. 
RETENTION 010 cldr yrs 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS Restricted for 20 calendar years. 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0037-677 
TITLE Correspondence 
DESCRIPTION Incoming and outgoing letters and memoranda relating to the activities of the commission. 
RETENTION Retain until no longer useful, then destroy. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0038-677 
TITLE Minutes 
DESCRIPTION Official proceedings of the commission. 
RETENTION See Comments 
COMMENTS Retain permanently in the Appellate Clerk's Office. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  
SERIES ID 0039-677 
TITLE Record of Nominees Submitted to Governor 
DESCRIPTION Summary listing of the names of the three nominees sent by the commission to the governor for consideration. 
RETENTION Retain until no longer useful, then transfer to the State Archives. 
COMMENTS State Records Board approved schedules in advisory capacity only; see Supreme Court order 96 SC 33. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-05-08 
K.A.R. NUMBER  

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