Kansas Records Retention Schedules

Results of Query:

Agency Code: 683-005 (University of Kansas Hospital. Student Services)

Page 1 of 1 showing 8 records of 8 total, starting on record 1

Agency Number: 683-005
University of Kansas Hospital
Student Services

SERIES ID	0033-683
TITLE	Counseling Center Contact Files
DESCRIPTION	Documents relating to the counseling received by students at the counseling center.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0034-683
TITLE	Fiscal Operations Report/Student Financial Aid Application to Participate
DESCRIPTION	Report listing students who have applied for financial assistance and maintained for convenience of reference.
RETENTION	See Comments
COMMENTS	Retain in office 3 years after financial award, then destroy. a.k.a. FISAP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0035-683
TITLE	Learning Resources/Services for Students with Disabilities Contact Files
DESCRIPTION	Documents relating to students with disabilities or learning disorders seeking assistance from the counseling center.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0036-683
TITLE	Student Financial Aid Files
DESCRIPTION	Documents relating to requests by students who have applied for and received any financial assistance.
RETENTION	See Comments
COMMENTS	Retain in office 1 year, transfer to off-site storage for 4 years, then destroy after annual audit by the Department of Education.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0037-683
TITLE	Student Immunization Records
DESCRIPTION	Health history and immunization files for students enrolled at the medical center.
RETENTION	See Comments
COMMENTS	Retain in office 5 years, transfer to off-site storage 5 years after graduation or date of last attendance, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0038-683
TITLE	Student Medical Records
DESCRIPTION	Documents relating to individual students requesting and receiving medical treatment from the Student Health Clinic located in the medical center.
RETENTION	See Comments
COMMENTS	Retain in office 5 years, transfer to off-site storage for 5 years after graduation or date of last attendance, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)(3)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0039-683
TITLE	Student Records
DESCRIPTION	Applications, transcripts, correspondence, etc. relating to individuals seeking admission to the medical center.
RETENTION	See Comments
COMMENTS	Retain in office 8 years, transfer to the off-site storage for 3 years, then transfer to the university medical center archives.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111

SERIES ID	0040-683
TITLE	Student Status Confirmation Report
DESCRIPTION	Report confirming the status and financial aid awarded to qualified students.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1)
APPROVED	1997-04-10
K.A.R. NUMBER	53-2-111