Kansas Records Retention Schedules

Results of Query:

Agency Code: 694-001 (Kansas Commission on Veterans Affairs. Central Office)

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 694-001
Kansas Commission on Veterans Affairs
Central Office

SERIES ID	0003-694
TITLE	Annual Award Summary Reports
DESCRIPTION	Summaries of Monthly Award Summary Reports--see description of that series preceding. Used in budget preparation and justification.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0004-694
TITLE	Annual Employee Traffic Reports
DESCRIPTION	Summarized employee interactions with individuals and organizations outside the agency. Compiled from Monthly Employee Traffic Reports--see description of that series preceding.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0006-694
TITLE	Commissioners' Meetings Minutes
DESCRIPTION	Proceedings of periodic meetings by members of the Kansas Veterans Commission.
RETENTION	See Comments
COMMENTS	Retain permanently in office keep copy is presently in archives, 1945-1987.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0009-694
TITLE	Daily Employee Traffic Reports
DESCRIPTION	Log recording daily interactions by all commission employees with individuals and organizations outside the agency. Summarized monthly in Monthly Employee Traffic Reports.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0011-694
TITLE	Employee Time and Leave Report
DESCRIPTION	Includes both forms used to report employee's hours worked and leave used, AR009 and AR010, as well as computer reports from Department of Administration summarizing leave balance, DA252.
RETENTION	005 cldr yrs
COMMENTS	See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0015-694
TITLE	Kansas Soldiers Home and Kansas Veterans' Home Patient Case Files
DESCRIPTION	Documents concerning admission and stay at veterans' homes for patients transferred from state hospitals. Maintained in two sub-series: active & inactive.
RETENTION	010 cldr years after veterans' death or discharge from either facility
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	2014-01-23
K.A.R. NUMBER	53-2-179

SERIES ID	0016-694
TITLE	Kansas Soldiers' Home and Kansas Veterans' Home Subject Files
DESCRIPTION	Correspondence, reports, publications, financial records, histories, minutes, license applications, and miscellaneous reference materials.
RETENTION	See Comments
COMMENTS	Purge yearly of routine materials. Retain materials documenting policies, procedures, and significant operations and projects for 10 years and then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072

SERIES ID	0017-694
TITLE	Monthly Award Summary Reports
DESCRIPTION	Reports submitted to central office by area offices summarizing types and amounts of benefits awarded each month to veterans in those areas. Summarized yearly in Annual Award Summary Reports.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0018-694
TITLE	Monthly Employee Traffic Reports
DESCRIPTION	Monthly summaries of Daily Employee Traffic Reports--see description of that series preceding. Summarized yearly in Annual Employee Traffic Report.
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0024-694
TITLE	Payroll Reports
DESCRIPTION	Periodic computer reports supplied by the Department of Administration detailing payroll of commission. Includes DAD014 Daily Payroll Expenditures, and DA4 Officers and Employees Payroll.
RETENTION	See Comments
COMMENTS	DAD014 - retain current fiscal year, then destroy. DA4 - retain current fiscal year plus 4 prior, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0026-694
TITLE	Personnel Complaint and Investigation Files
DESCRIPTION	Includes documents related to complaints by or about commission employees and investigations thereof.
RETENTION	See Comments
COMMENTS	Retain 20 years after employee ceases employment at commission provided all legal issues have been resolved; then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0028-694
TITLE	Quarterly Reports of Approved Educational Institutions
DESCRIPTION	Reports summarizing participation and standing of schools participating in federal veterans education programs. Compiled from Monthly Reports of Approved Educational Institutions.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0029-694
TITLE	Subject Files
DESCRIPTION	Correspondence, reports, executive orders, speeches, reference materials and other documents received from and sent to other offices within commission, state and federal agencies and veterans groups.
RETENTION	See Comments
COMMENTS	Purge yearly of routine materials. Retain materials documenting policies, procedures, and significant operations and projects for 10 years and then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0032-694
TITLE	U.S. Department of Defense Form DD-214
DESCRIPTION	Supplied to commission by Department of Defense upon release from active duty of Kansas veterans.
RETENTION	See Comments
COMMENTS	Retain until case file established for veteran then transfer to that file; if no case file established, retain 50 years; then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0034-694
TITLE	Veterans Case Files
DESCRIPTION	Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs.
RETENTION	010 cldr yrs
COMMENTS	Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099

SERIES ID	0035-694
TITLE	Veterans Educational Programs School Files
DESCRIPTION	Correspondence, reports, and other documents related to the participation of educational institutions in veterans educational programs. File maintained on each institution.
RETENTION	See Comments
COMMENTS	Retain 5 years after withdrawal of participant from program, then transfer to archives; or retain 20 years for active participants, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0036-694
TITLE	Veterans On-The-Job Training and Apprentice Ship Program Files
DESCRIPTION	Correspondence, reports, and other documents related to the participation of businesses, government agencies, and other organizations in veterans vocational training programs.
RETENTION	See Comments
COMMENTS	Retain 5 years after withdrawal of participant from program, then transfer to archives; or retain 20 years for active participants, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0037-694
TITLE	Vietnam Veterans Dependents Claim Files
DESCRIPTION	Applications, correspondence, vouchers, and other documents related to claims by dependents of certain Vietnam veterans under KSA 73-1216 et seq.
RETENTION	See Comments
COMMENTS	Retain until claim is no longer active plus 20 years; then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	T
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0038-694
TITLE	Vietnam Veterans Dependents Program Administrative Files
DESCRIPTION	Correspondence, Attorney General opinions, regulations, and other documents related to the administration of this veterans benefit program under KSA 73-1216 et seq.
RETENTION	020 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072