Kansas Records Retention Schedules
Results of Query:
Agency Code: 694-001 (Kansas Commission on Veterans Affairs. Central Office)
Page 1 of 1 showing 19 records of 19 total,
starting on record 1
Agency Number: 694-001
Kansas Commission on Veterans Affairs
Central Office
SERIES ID |
0003-694 |
TITLE |
Annual Award Summary Reports |
DESCRIPTION |
Summaries of Monthly Award Summary Reports--see description of that series preceding. Used in budget preparation and justification. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0004-694 |
TITLE |
Annual Employee Traffic Reports |
DESCRIPTION |
Summarized employee interactions with individuals and organizations outside the agency. Compiled from Monthly Employee Traffic Reports--see description of that series preceding. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0006-694 |
TITLE |
Commissioners' Meetings Minutes |
DESCRIPTION |
Proceedings of periodic meetings by members of the Kansas Veterans Commission. |
RETENTION |
See Comments |
COMMENTS |
Retain permanently in office keep copy is presently in archives, 1945-1987. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0009-694 |
TITLE |
Daily Employee Traffic Reports |
DESCRIPTION |
Log recording daily interactions by all commission employees with individuals and organizations outside the agency. Summarized monthly in Monthly Employee Traffic Reports. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0011-694 |
TITLE |
Employee Time and Leave Report |
DESCRIPTION |
Includes both forms used to report employee's hours worked and leave used, AR009 and AR010, as well as computer reports from Department of Administration summarizing leave balance, DA252. |
RETENTION |
005 cldr yrs |
COMMENTS |
See also Leave Requests. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0015-694 |
TITLE |
Kansas Soldiers Home and Kansas Veterans' Home Patient Case Files |
DESCRIPTION |
Documents concerning admission and stay at veterans' homes for patients transferred from state hospitals. Maintained in two sub-series: active & inactive. |
RETENTION |
010 cldr years after veterans' death or discharge from either facility |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(3) |
APPROVED |
2014-01-23
|
K.A.R. NUMBER |
53-2-179 |
SERIES ID |
0016-694 |
TITLE |
Kansas Soldiers' Home and Kansas Veterans' Home Subject Files |
DESCRIPTION |
Correspondence, reports, publications, financial records, histories, minutes, license applications, and miscellaneous reference materials. |
RETENTION |
See Comments |
COMMENTS |
Purge yearly of routine materials. Retain materials documenting policies, procedures, and significant operations and projects for 10 years and then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
; Revised 2013-12-17 |
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0017-694 |
TITLE |
Monthly Award Summary Reports |
DESCRIPTION |
Reports submitted to central office by area offices summarizing types and amounts of benefits awarded each month to veterans in those areas. Summarized yearly in Annual Award Summary Reports. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0018-694 |
TITLE |
Monthly Employee Traffic Reports |
DESCRIPTION |
Monthly summaries of Daily Employee Traffic Reports--see description of that series preceding. Summarized yearly in Annual Employee Traffic Report. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0024-694 |
TITLE |
Payroll Reports |
DESCRIPTION |
Periodic computer reports supplied by the Department of Administration detailing payroll of commission. Includes DAD014 Daily Payroll Expenditures, and DA4 Officers and Employees Payroll. |
RETENTION |
See Comments |
COMMENTS |
DAD014 - retain current fiscal year, then destroy. DA4 - retain current fiscal year plus 4 prior, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0026-694 |
TITLE |
Personnel Complaint and Investigation Files |
DESCRIPTION |
Includes documents related to complaints by or about commission employees and investigations thereof. |
RETENTION |
See Comments |
COMMENTS |
Retain 20 years after employee ceases employment at commission provided all legal issues have been resolved; then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0028-694 |
TITLE |
Quarterly Reports of Approved Educational Institutions |
DESCRIPTION |
Reports summarizing participation and standing of schools participating in federal veterans education programs. Compiled from Monthly Reports of Approved Educational Institutions. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0029-694 |
TITLE |
Subject Files |
DESCRIPTION |
Correspondence, reports, executive orders, speeches, reference materials and other documents received from and sent to other offices within commission, state and federal agencies and veterans groups. |
RETENTION |
See Comments |
COMMENTS |
Purge yearly of routine materials. Retain materials documenting policies, procedures, and significant operations and projects for 10 years and then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0032-694 |
TITLE |
U.S. Department of Defense Form DD-214 |
DESCRIPTION |
Supplied to commission by Department of Defense upon release from active duty of Kansas veterans. |
RETENTION |
See Comments |
COMMENTS |
Retain until case file established for veteran then transfer to that file; if no case file established, retain 50 years; then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0034-694 |
TITLE |
Veterans Case Files |
DESCRIPTION |
Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs. |
RETENTION |
010 cldr yrs |
COMMENTS |
Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-01-13
|
K.A.R. NUMBER |
53-2-099 |
SERIES ID |
0035-694 |
TITLE |
Veterans Educational Programs School Files |
DESCRIPTION |
Correspondence, reports, and other documents related to the participation of educational institutions in veterans educational programs. File maintained on each institution. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 years after withdrawal of participant from program, then transfer to archives; or retain 20 years for active participants, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0036-694 |
TITLE |
Veterans On-The-Job Training and Apprentice Ship Program Files |
DESCRIPTION |
Correspondence, reports, and other documents related to the participation of businesses, government agencies, and other organizations in veterans vocational training programs. |
RETENTION |
See Comments |
COMMENTS |
Retain 5 years after withdrawal of participant from program, then transfer to archives; or retain 20 years for active participants, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0037-694 |
TITLE |
Vietnam Veterans Dependents Claim Files |
DESCRIPTION |
Applications, correspondence, vouchers, and other documents related to claims by dependents of certain Vietnam veterans under KSA 73-1216 et seq. |
RETENTION |
See Comments |
COMMENTS |
Retain until claim is no longer active plus 20 years; then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
T |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
SERIES ID |
0038-694 |
TITLE |
Vietnam Veterans Dependents Program Administrative Files |
DESCRIPTION |
Correspondence, Attorney General opinions, regulations, and other documents related to the administration of this veterans benefit program under KSA 73-1216 et seq. |
RETENTION |
020 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-10-29
|
K.A.R. NUMBER |
53-2-072 |
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