Kansas Records Retention Schedules

Results of Query:

Agency Code: 694-003 (Kansas Commission on Veterans Affairs. Regional Office/Service Organizations)

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 694-003
Kansas Commission on Veterans Affairs
Regional Office/Service Organizations

SERIES ID	0117-694
TITLE	Appointments of Veterans Service Organization as Claimant Representative
DESCRIPTION	Affidavits by claimants (VA form 23-22) assigning power of attorney to service organization for claimant in all matters related to the Veterans Administration. See Comments.
RETENTION	003 fisc yrs
COMMENTS	Normally filed with Veterans Case Files. Maintained separately only when a claim is never actually filed.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0123-694
TITLE	Correspondence - Policy Related
DESCRIPTION	Incoming and outgoing letters and memoranda that state or form the basis for policy, set precedent, or record important events in the operational and organizational history of the agency.
RETENTION	010 cldr yrs
COMMENTS	Supersedes general schedule.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0127-694
TITLE	Employee Traffic Reports, Daily
DESCRIPTION	Daily log to record interactions of employees with individuals and organizations outside the agency. Summarized monthly in Employee Traffic Report, Monthly.
RETENTION	002 cldr yrs
COMMENTS	Also known as "Interviews and Phone Calls."
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0128-694
TITLE	Employee Traffic Reports, Monthly
DESCRIPTION	Copies of monthly reports submitted to agency central office regarding all interactions by office employees with individuals and organizations outside the agency.
RETENTION	002 cldr yrs
COMMENTS	Duplicate of series maintained by agency central office.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0136-694
TITLE	Subject Files - Alphabetical
DESCRIPTION	Records related to full range of agency activities: correspondence, minutes, reports, legal documents, budgets, notes, publications, and other miscellaneous materials.
RETENTION	See Comments
COMMENTS	Retain until no longer useful then transfer to archives for purging. Also known as "Miscellaneous Office Records."
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1988-01-21
K.A.R. NUMBER	53-2-073

SERIES ID	0138-694
TITLE	Veterans Case Files
DESCRIPTION	Correspondence and other documents related to assistance provided to veterans by the commission and participation of veterans in state and federal programs.
RETENTION	010 cldr yrs
COMMENTS	Retain 10 calendar years after last action, transfer vital information from file to Veterans Case Card, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1994-01-13
K.A.R. NUMBER	53-2-099