Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 710-006 (Department of Wildlife, Parks, and Tourism. Administrative Services Section)

Page 1 of 1 showing 42 records of 42 total, starting on record 1



Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Administrative Services

SERIES ID 0102-710 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials. 
RETENTION 005 fisc yrs 
COMMENTS Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0109-710 
TITLE Cost Accounting Reports - Internal 
DESCRIPTION Internally generated computer reports used to manage agency finances: balance, labor distribution, vehicle cost summary, annual leave reports, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0116-710 
TITLE Equipment Check-Out Log 
DESCRIPTION Logged records covering individual office equipment check-out. 
RETENTION See Comments 
COMMENTS Retain until check-out sheet is complete, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0129-710 
TITLE Payrolls 
DESCRIPTION Agency employee payrolls. 
RETENTION See Comments 
COMMENTS Obsolete record series -- transfer to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0139-710 
TITLE Reports - Miscellaneous 
DESCRIPTION Variety of reports from independent contractors regarding various construction or renovation proposals or projects. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0146-710 
TITLE Statements of Lost Warrants 
DESCRIPTION Copies of DA form 6 used to request re-issues of lost warrants. 
RETENTION currt fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0148-710 
TITLE Subject Files - Business Management 
DESCRIPTION Records covering a wide range of administration issues: cost accounting corrections, state printer requisitions, accounting reports, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0158-710 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0163-710 
TITLE Wildtrust Expenditure Records 
DESCRIPTION Department wildtrust donation general operation records. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Engineering Section

SERIES ID 0096-710 
TITLE Aerial Photographs 
DESCRIPTION Aerial photographs of the Kansas topography. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0114-710 
TITLE Dredging Permits 
DESCRIPTION Documents associated with dredging projects approved or disapproved by the Department on Kansas streams and/or rivers. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0118-710 
TITLE Interior Road Project Records 
DESCRIPTION Documents related to the approval and construction of interior roads in state parks: maps, drawings, correspondence, bids, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0123-710 
TITLE Land and Water Project Records 
DESCRIPTION Records related to construction projects in state parks using Land and Water Conservation Funds: inspection reports, bids, agreements, drawings, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0127-710 
TITLE Maps - General 
DESCRIPTION Wide variety of maps used by the agency: reservoir, quadrangle, natural resource and land-use, county, watershed. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0131-710 
TITLE Property Tax Statements and Exemptions 
DESCRIPTION Statements of property taxes assessed on Department owned property and exemptions filed on those taxes. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0136-710 
TITLE Record Drawing Records 
DESCRIPTION Records documenting physical layout of all state parks. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0144-710 
TITLE State Lake Report Records 
DESCRIPTION State Fishing Lake general operation information: inspection reports, repair and development information, water-level reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0145-710 
TITLE State Park Master Plans 
DESCRIPTION All information collected and used during the construction of individual state parks: correspondence, maps, estimated visitation rates, land acquisition, reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0149-710 
TITLE Subject Files - Engineering 
DESCRIPTION Records covering a wide variety of engineering issues: correspondence, sewage treatment plant, fish (cleaning) stations, construction projects, engineering literature, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0162-710 
TITLE Waterfront Inspection Report Records 
DESCRIPTION Records relating to the construction of waterfront facilities (i.e. boat houses, docks, etc.) at Crawford State Park. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for appraisal -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0160-710 
TITLE Water Level Measurements and Specifications 
DESCRIPTION Monthly water-level reports and lake formation specifications. 
RETENTION 010 cldr yrs 
COMMENTS Retain until no longer useful, then contact the archives -- if not accepted, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0161-710 
TITLE Water Right Records 
DESCRIPTION Documents issued to the agency granting water right approvals: applications, permits, approve certification, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer active plus 005 years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
License and Revenue Section

SERIES ID 0100-710 
TITLE Boat Permit Application Cards 
DESCRIPTION Individual applications submitted for Kansas boat registration numbers. 
RETENTION See Comments 
COMMENTS Retain until registration expires plus 3 calendar years. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0101-710 
TITLE Boat Registration Records 
DESCRIPTION Routine documents related to registration of boats: correspondence, form letters, certificates, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0107-710 
TITLE Controlled Hunting Area Records 
DESCRIPTION As per state regulations, certain areas are posted as controlled shooting areas: bond, license, application, lease, etc. 
RETENTION See Comments 
COMMENTS Retain until controlled shooting area status is superseded or no longer in effect plus 003 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0110-710 
TITLE County License Sale Reports 
DESCRIPTION Quarterly reports sent by county clerks related to department license sales. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0111-710 
TITLE County Vendor Bond Records 
DESCRIPTION Authorization from the department for bonds issued by the county to eligible vendors. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0112-710 
TITLE Daily Boat Permit Logs 
DESCRIPTION Records used for controlling Kansas boat registration number issuances 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0125-710 
TITLE License Sales Records 
DESCRIPTION Ledger of license to hunt, fish, trap, or sell furs: numbers sold, amounts rec'd, number returned, amounts refunded, balances, remittances to treasury all by category of license and totals, etc. 
RETENTION See Comments 
COMMENTS Transfer records to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0126-710 
TITLE Licenses Sold Records - Annually 
DESCRIPTION Duplicate copies of licenses sold over a one year period: hunting, fishing, parks, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0138-710 
TITLE Replacement and Duplicate Permit Request Records 
DESCRIPTION Submitted requests by permit holders for replacement of or duplication of issued permits. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0140-710 
TITLE Reports - Quarterly 
DESCRIPTION Internal documents used to compile statistics on agency activities: park permits, license receipts, park permits, temporary boat permits, sales reconcilement schedule, etc. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0142-710 
TITLE Special-Use License Records 
DESCRIPTION Records related to those individuals who have received lifetime hunting, fishing or combination licenses: elderly, Indians, handicapped, etc. 
RETENTION See Comments 
COMMENTS Retain until individual lifetime status is superseded or no longer effective plus 005 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Planning and Grant-In-Aid Section

SERIES ID 0117-710 
TITLE Federal Aid Ledger Reports 
DESCRIPTION Internal computer reports used to manage Federal Aid grants: expenditure detail, object code, description, amounts, dates, voucher numbers, location, program, balances, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0122-710 
TITLE Land and Water Project Files 
DESCRIPTION Records related to receiving and distributing federal Land and Water Conservation funds for approved recreation projects: vouchers, summary sheets, correspondence, receipts, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0130-710 
TITLE Planning A-95 Transmittal Sheet Records 
DESCRIPTION State form used by agencies to receive and send federal funds for approved state and local projects. 
RETENTION See Comments 
COMMENTS Destroy records immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0137-710 
TITLE Recreation Facility Inventory Records 
DESCRIPTION Inventory sheets of publicly accessible recreational facilities by county. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0141-710 
TITLE School District Survey 
DESCRIPTION Completed survey forms from school districts inventorying their recreational facilities on a statewide basis. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0143-710 
TITLE State Grant-In-Aid Records 
DESCRIPTION Records covering the distribution of and management for federal grant-in-aid funded projects to local governments: joint council minutes, correspondence, project review committee, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0150-710 
TITLE Subject Files - Planning and Grant-In-Aid 
DESCRIPTION Records covering a wide range of planning and grant-in-aid issues: relocating laws, correspondence, Konza Prairie Research Center, workshop material, approval letters, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

SERIES ID 0155-710 
TITLE Visitors Logs 
DESCRIPTION Data collected monthly regarding the visitation usage at individual state parks: number of persons, state park names, estimated distribution of visitation, etc. 
RETENTION 005 cldr yrs 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Regional Offices Section

SERIES ID 0147-710 
TITLE Subject Files 
DESCRIPTION Wide range of records created separately, but stored together: law enforcement correspondence, research and lake reports, studies, comp time schedules, newsletter, staff meeting minutes, etc. 
RETENTION See Comments 
COMMENTS Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1989-10-12 
K.A.R. NUMBER 53-2-081 

New Search