Kansas Records Retention Schedules

Results of Query:

Agency Code: 296 (Department of Labor)

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Agency Number: 296-002
Department of Labor
Division of Staff Services

SERIES ID	0035-296
TITLE	Management Analysis Studies
DESCRIPTION	Surveys, flow charts, budget material, case studies, projects, and reports gathered to review unit cost effectiveness or benefits to the agency.
RETENTION	005 fisc yrs
COMMENTS	Retain in office 005 fiscal years, then contact the State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See comments
RESTRICTIONS	None
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

Agency Number: 296-003
Department of Labor
Division of Employment Security

SERIES ID	0044-296
TITLE	Administrative Reviews
DESCRIPTION	Documents associated with appeals on Unemployment Insurance tax and Contributions determinations.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30) K.S.A. 44-714(e) KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0047-296
TITLE	Annual Employer Benefit Charge Statement
DESCRIPTION	Annual statement sent to employers showing individual benefit charges on employees.
RETENTION	See comments
COMMENTS	Retain 10 calendar years from mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1) K.S.A. 44-714(e) KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0070-296
TITLE	Annual Employer Experience Rating & Rated Governmental Experience rating, Reimbursing Quarter Notices
DESCRIPTION	Annual notice transmitted to employers informing of UI tax rate assigned, based on claim experience.
RETENTION	See Comments
COMMENTS	Retain 10 years from mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1) K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0227-296
TITLE	Appeals Quality Reviews
DESCRIPTION	Unemployment Insurance Lower Authority Appeals Quality Review files.
RETENTION	Retain three calendar years from review completion date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1) K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0077-296
TITLE	Appeals Unemployment Insurance Hearing Documents
DESCRIPTION	Documents created as the result of an unemployment insurance appeal being filed.
RETENTION	See Comments
COMMENTS	Retain five calendar years after decision mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(14)(20)(30) K.S.A. 44-714(e) KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0054-296
TITLE	Benefit Continued Claim Forms
DESCRIPTION	Unemployment claimant weekly request for benefit and certification of eligibility.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from Benefit Year Begin date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0009-296
TITLE	Benefit Overpayment Account and Non-Fraud Record
DESCRIPTION	Overpayment record of non-fraud overpayment and any monies that have been collected from that individual.
RETENTION	See Comments
COMMENTS	Keep two calendar years after debt resolution (collected, write-off, deemed uncollectable, or waived) then destroy
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), KSA 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0012-296
TITLE	Benefit Payment Control Fraud File
DESCRIPTION	Prosecutable fraud file.
RETENTION	005 fisc yrs after file closed
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 44-714(e), K.S.A. 45-221(a)(1)
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

SERIES ID	0224-296
TITLE	Benefits Timeliness and Quality (BTQ) Reviews
DESCRIPTION	Records of internal audit of claims process, including Benefits, Timeliness, and Quality reviews.
RETENTION	Retain three years from the quarter end
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-183

SERIES ID	0084-296
TITLE	Board Meeting Deliberation Notes
DESCRIPTION	Notes regarding votes made by individual members of the Employment Security Board of Review. These are deliberation records.
RETENTION	Retain 5 calendar years from meeting date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(20), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0225-296
TITLE	Call Driver Report
DESCRIPTION	Reports completed by intake representatives to document call trends.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0055-296
TITLE	Contributions Hearing Documents
DESCRIPTION	Documents associated with hearings of appeals on administrative reviews of tax and contributions determinations.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from decision mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(20)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0060-296
TITLE	Delinquent Unemployment Tax Files
DESCRIPTION	Records from actions on collection of delinquent taxes and reports.
RETENTION	See Comments
COMMENTS	Keep two calendar years after debt resolution (collected, write-off, deemed uncollectable, or waived) then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0063-296
TITLE	Employer Charge Back Data
DESCRIPTION	Information collected concerning calculations of employer unemployment tax rates.
RETENTION	See Comments
COMMENTS	Retain in office for four calendar yrs following beginning of new rate year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0021-296
TITLE	Employer Computer CrossMatch--Fraud Investigation
DESCRIPTION	Correspondence to employer to obtain claimant wage information.
RETENTION	005 cldr yrs after file closed
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0071-296
TITLE	Employer Experience Rating Data
DESCRIPTION	Information used to compile annual experience rating notices, based on claim experiences for employees.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0065-296
TITLE	Employer Liability Data
DESCRIPTION	Documents relating to employer tax liability determinations.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0066-296
TITLE	Employer Non-Charge/Charge
DESCRIPTION	File that shows Benefits Unit's determination of charge or non-charge of benefits paid based upon the claim for unemployment benefits.
RETENTION	See comments
COMMENTS	Retain 10 calendar years from document/file date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0067-296
TITLE	Employer Record
DESCRIPTION	File that shows Benefits Unit's determination of charge or non-charge based upon the claim for unemployment benefits.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from document/file date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0230-296
TITLE	Employer Tax Audits
DESCRIPTION	Audit package (summary) and determination of employer unemployment insurance tax records.
RETENTION	Keep for 10 years after determination mail date then destroy
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1) KSA 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0068-296
TITLE	Employer Unemployment Tax Audit Records
DESCRIPTION	Audit documents provided by employer for unemployment tax audits.
RETENTION	See Comments
COMMENTS	Keep one calendar year after determination mail date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0048-296
TITLE	Employment Security Board of Review Decisions
DESCRIPTION	Documents recording the decision rendered by the Board of Review regarding appeals of previously denied benefits claims.
RETENTION	005 cldr yrs from decision date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0028-296
TITLE	Employment Security Instructional Materials
DESCRIPTION	Instruction materials for Employment Security.
RETENTION	See Comments
COMMENTS	Retain three years after revision, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0069-296
TITLE	Entire Benefit Payment History
DESCRIPTION	Record of unemployment insurance payment data for individuals.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years from benefit year end date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0023-296
TITLE	Fraud Referral Memorandum
DESCRIPTION	Correspondence between Kansas Department of Labor legal and prosecuting authorities.
RETENTION	005 fisc yrs after file closed
COMMENTS	Located in Benefit Payment Control unit.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 44-714(e), K.S.A. 45-221(a)(1)
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

SERIES ID	0027-296
TITLE	Individual Benefit Claim File
DESCRIPTION	Documents relating to individual unemployment insurance claims.
RETENTION	10 cldr yrs from benefit end date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0226-296
TITLE	Interval Report
DESCRIPTION	Daily report broken down to 15-minute increments showing how many agents were on the phone during that 15-minute increment and how calls were handled during the 15-minute increment.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2015-01-15
K.A.R. NUMBER	53-2-183

SERIES ID	0029-296
TITLE	Investigation Files--Benefits Accuracy Measurement/Quality Control
DESCRIPTION	Documents relating to investigations of selected unemployment insurance claims conducted to assess whether the Department distributed benefits appropriately.
RETENTION	See Comments
COMMENTS	Retain five calendar years from completion date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.A.R. 50-4-2, K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0079-296
TITLE	Legislative Updates
DESCRIPTION	Reports compiled by agency staff regarding topics of interest or potential legislation to the appropriate legislators keeping them informed of the latest developments.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, transfer one copy to the archives, destroy the remainder.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0080-296
TITLE	Lien, Final Notice and Tax Warrant Levies
DESCRIPTION	Legal notices on employer underpayment of Unemployment Insurance taxes.
RETENTION	Permanent
COMMENTS	Located in Contributions unit.
DISPOSITION	Permanent
RESTRICTIONS	K.S.A. 44-714(e), K.S.A. 45-221(a)(1)
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

SERIES ID	0081-296
TITLE	Litigant Filed - Tried Cases
DESCRIPTION	Legal cases involving employers UI tax (Completed Cases), located in Contributions unit.
RETENTION	005 fisc yrs after file closed
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(25) and K.S.A. 44-714(e)
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

SERIES ID	0085-296
TITLE	Monetary Determination Record
DESCRIPTION	Legal notification to unemployment insurance claimant of their calculated weekly and total benefit amounts.
RETENTION	Retain 10 calendar years from mail date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0086-296
TITLE	Monthly Contribution Run
DESCRIPTION	All monetary transactions on employer accounts for the preceding month.
RETENTION	Retain five year calendar from file generation date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0036-296
TITLE	New Unemployment Insurance Claim Form
DESCRIPTION	Unemployment Insurance Claim Application.
RETENTION	See Comments
COMMENTS	Retain 10 years from Benefit year end date then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0087-296
TITLE	Non-Liable Employer Documents
DESCRIPTION	Status documents of non-liable business entities.
RETENTION	Retain 60 days from determination date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0088-296
TITLE	Non-Monetary Determination Record
DESCRIPTION	Legal notification to unemployment insurance claimant of their eligibility to receive unemployment insurance benefits.
RETENTION	Retain 10 calendar years from mail date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0093-296
TITLE	Project Files
DESCRIPTION	Working papers, reports, agendas, etc. relating to events or meetings that were sponsored or attended by staff.
RETENTION	See Comments
COMMENTS	Retain in office 5 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0094-296
TITLE	Public Concerns File
DESCRIPTION	Complaints and requests for assistance made by the public regarding possible civil rights violations.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0095-296
TITLE	Purged Benefit Account Report
DESCRIPTION	Applications and supporting documentation concerning inactive unemployment compensation accounts of individuals.
RETENTION	Retain 10 calendar years from benefit year end date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0096-296
TITLE	Quarterly Wage Report
DESCRIPTION	Quarterly reports made by employers of the wages paid to all employees and the employers' contributions to the unemployment compensation fund.
RETENTION	Retain 10 calendar years from quarter end date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0097-296
TITLE	Receiving Reports - Building Office Services
DESCRIPTION	Reports submitted by the agency to the Department of Human Resources for purchases.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0100-296
TITLE	Requests for Disclosure of Tax Information
DESCRIPTION	Authorization form requesting UI tax information.
RETENTION	Retain 5 calendar years from response mail date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0101-296
TITLE	Scrapbooks and Albums
DESCRIPTION	Collection of miscellaneous documents regarding agency activities.
RETENTION	See Comments
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0228-296
TITLE	Sensitive Exhibits
DESCRIPTION	Documents related to unemployment claims of a sensitive nature (e.g. pornographic pictures).
RETENTION	Retain five calendar years from benefit year end date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0103-296
TITLE	Subject Files
DESCRIPTION	Variety of documents relating to subjects of interest to the Latino community and the agency.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0104-296
TITLE	Tax Returns and Adjustments
DESCRIPTION	Forms used to adjust employers' quarterly wage reports and Unemployment Insurance tax returns.
RETENTION	Retain 10 calendar years from quarter end date
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1), K.S.A. 44-714(e)
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0106-296
TITLE	Topical Information Packets
DESCRIPTION	Compilation of information relating to specific topics that may be of interest to the general public.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-10-08
K.A.R. NUMBER	53-2-117

SERIES ID	0007-296
TITLE	Unemployment Insurance Applications
DESCRIPTION	New, additional, reopened, and other claim applications
RETENTION	010 cldr yrs from benefit year begin date then destory
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0008-296
TITLE	Unemployment Insurance Benefit Overpayment Account and Fraud Record
DESCRIPTION	Record of overpayment of someone who has committed unemployment fraud and any monies that have been collected from that individual.
RETENTION	See Comments
COMMENTS	Kept two calendar years after debt resolution (collected, write-off, deemed uncollectable, or waived) then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(14)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0017-296
TITLE	Unemployment Insurance Continued Claim Form--Fraud Investigation
DESCRIPTION	Weekly claim for unemployment benefits used for fraud investigation.
RETENTION	Retain for 005 cldr yrs after file closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)(30), K.S.A. 44-714(e), K.S.A. 75-3520
APPROVED	2024-07-18
K.A.R. NUMBER	53-2-222

SERIES ID	0108-296
TITLE	Unemployment Tax Collection Legal Files
DESCRIPTION	Copies of lawsuits, tax warrants, bankruptcy claims, and other legal files relating to the determination and collection of state unemployment taxes.
RETENTION	See Comments
COMMENTS	Retain in office 002 yrs after case is settled or closed, then destroy. Originals are maintained with the District Courts. Any original accounting information is maintained in the Delinquent Accounts unit. Located in Legal unit.
DISPOSITION	Destroy
RESTRICTIONS	KSA 44-714(e), K.A.R. 50-4-2, K.S.A. 45-221(a)(1)
APPROVED	2015-03-26
K.A.R. NUMBER	53-2-184

SERIES ID	0111-296
TITLE	Wage Payment Record
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are computer records, retain for 10 years then erase.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

Agency Number: 296-004
Department of Labor
Employment Services

SERIES ID	0113-296
TITLE	ASME Data Reports
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office indefinitely.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0117-296
TITLE	Client Card Files
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office indefinitely.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0118-296
TITLE	Client Documents
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office for 3 years, transfer to office storage for 2 years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0121-296
TITLE	Federal Contract Financial Records
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office for 5 years then ?
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0122-296
TITLE	Legal Documents
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office for 1 year, transfer to off-site storage for 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0123-296
TITLE	R-1 Repair Reports
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office indefinitely.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0124-296
TITLE	Shop Reviews
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office indefinitely.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0125-296
TITLE	Statistical Information
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records. Retain in office for 3 years, transfer to office storage for 2 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0127-296
TITLE	Workplace Safety Inspections
DESCRIPTION	Inspection reports completed on city, county, and private companies, upon request and availability of grant funds, conducted by Department of Human Resources inspectors every 3-5 years to ensure compliance with safety and industrial hygiene standards.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	Private companies per CFR 1908.
APPROVED	2003-04-10
K.A.R. NUMBER	53-2-134

Agency Number: 296-007
Department of Labor
Fiscal Management

SERIES ID	0043-296
TITLE	Working Papers
DESCRIPTION	Fiscal working papers retained on site.
RETENTION	2 fiscal year
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

Agency Number: 296-008
Department of Labor
Legal Services

SERIES ID	0052-296
TITLE	Case Files - Labor Relations
DESCRIPTION	Hearing transcripts, exhibits, and orders relating to the determination of appropriate bargaining units, the conduct of representation elections, and the resolution of prohibited practice complaints.
RETENTION	See Comments
COMMENTS	Retain in office 5 years, then transfer original fact finder reports, unit descriptions and important rulings to the archives. Retain other documents in office for 5 years, transfer to storage for 5 years, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1997-10-09 ; Revised 2014-12-31
K.A.R. NUMBER	53-2-113

SERIES ID	0053-296
TITLE	Case Files - Labor Relations - Copies
DESCRIPTION	Hearing transcripts, exhibits, and orders relating to the determination of appropriate bargaining units, the conduct of representation elections, and the resolution of prohibited practice complaints.
RETENTION	See Comments
COMMENTS	Retain in office copies of fact-finder reports, unit descriptions and important rulings until no longer useful, then destroy. Transfer originals to the archives after 5 years. Retain other documents until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-10-09 ; Revised 2014-12-31
K.A.R. NUMBER	53-2-113

SERIES ID	0010-296
TITLE	Wage Payment Collection Files
DESCRIPTION	Copies of lawsuits, petitions, judgments, etc. relating to compliance with agency orders directing payment of earned wages, interest and penalties.
RETENTION	See Comments
COMMENTS	Retain in office 2 years after case is settled or closed, then destroy. Originals are maintained at the District Courts. Original wage claim files are maintained in the Employment Standards unit.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1997-01-09 ; Revised 2014-12-31
K.A.R. NUMBER	53-2-110

Agency Number: 296-008
Department of Labor
Legal Services
Board of Review

SERIES ID	0128-296
TITLE	Board of Review Appeals Docket Sheets
DESCRIPTION	Form indicating the judge's decision regarding an unemployment benefit denial hearing.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 44-714(f)
APPROVED	2004-04-08
K.A.R. NUMBER	53-2-138

SERIES ID	0129-296
TITLE	Court of Appeals Case Files
DESCRIPTION	Orders, journal entry, transcripts, etc. relating to Appellate Court cases filed after denial at the district court level.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 44-714(f)
APPROVED	2004-04-08
K.A.R. NUMBER	53-2-138

SERIES ID	0130-296
TITLE	District Court Appeals Files
DESCRIPTION	Orders, journal entry, transcripts, etc. relating to decisions rendered by the Board of Review denying unemployment benefits which were subsequently appealed to the District Court.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 44-714(f)
APPROVED	2004-04-08
K.A.R. NUMBER	53-2-138

Agency Number: 296-011
Department of Labor
Unemployment Insurance Division

SERIES ID	0229-296
TITLE	Benefit Claimant Calls
DESCRIPTION	Phone conversations electronically recorded for quality control between claimants for unemployment insurance benefits, including federal programs, and customer service representatives.
RETENTION	30 days
DISPOSITION	Destroy
RESTRICTIONS	42 U.S.C. §503(a)(1), 20 CFR Part 603, KSA 44-714(e), KSA 45-221(a)(1)(30), K.A.R. 50-4-2
APPROVED	2021-01-21
K.A.R. NUMBER	53-2-208

Agency Number: 296-015
Department of Labor
Labor Market Information Services Division

SERIES ID	0132-296
TITLE	Adm. 135 Envelope Shipments
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0133-296
TITLE	Annual Averages
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 1 year, microfilm and destroy after 3 months by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0134-296
TITLE	Annual Schedule Needs
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0136-296
TITLE	Benchmark Listings
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0137-296
TITLE	Benchmark Materials from BLS
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0138-296
TITLE	Benchmark Worksheets
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0139-296
TITLE	BLS 3023 Industry Class. Statements
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 1 year, microfilm and destroy after
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0140-296
TITLE	BLS 790 Schedules
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0143-296
TITLE	Delinquency Control Listings - Contributions
DESCRIPTION	Quarterly electronic listing of individual delinquent assignments by Field District.
RETENTION	See Comments
COMMENTS	Retain until updated, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0144-296
TITLE	Detail Files
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are electronic records, retain in office for 1 years, microfilm and retain for 6 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0145-296
TITLE	Estimating Tabulations
DESCRIPTION
RETENTION	002 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 2 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0146-296
TITLE	Estimating Worksheets
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0147-296
TITLE	Form DL 1-90 Purchase Order
DESCRIPTION
RETENTION	001 cldr yr
COMMENTS	These are hardcopy records, retain in office for 1 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0149-296
TITLE	Monthly Data from BLS
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0150-296
TITLE	Monthly Employment Hours and Earnings
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 2 years, then ?
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0151-296
TITLE	Nat. Reporter Schedule Photocopy
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0153-296
TITLE	Occupational Employment and Wage Statistics (OEWS) Report Records
DESCRIPTION	Surveys, correspondence, and other records collected from sampled employers as part of the U.S. Department of Labor's OEWS Report and used to produce the annual Kansas Wage Survey report. Surveys include occupational job titles, hours, and/or annual wage data for each job title.
RETENTION	5 calendar years
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), KSA 44-714(e)
APPROVED	2021-07-15
K.A.R. NUMBER	53-2-210

SERIES ID	0218-296
TITLE	Occupational Safety and Health Administration (OSHA) 200 Survey
DESCRIPTION	Reports of illness survey of Kansas businesses completed annually including name, address, type of business, and statistics on the number of inquiries or illness resulting in lost work time.
RETENTION	001 cldr yr
COMMENTS	Formerly maintained by KDHE. Meets federal Department of Labor requirements.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(3)
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0219-296
TITLE	Occupational Safety and Health Administration (OSHA) Survey Printouts
DESCRIPTION	Information gathered for verification and mailing of OSHA 200 Surveys including the names and address of sampled businesses receiving the OSHA 200 Survey.
RETENTION	001 cldr yr
COMMENTS	Formerly maintained by KDHE. Meets federal Department of Labor requirements. Destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(1)
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0165-296
TITLE	Quarterly Reports -- LMIS
DESCRIPTION	Master employers broken out by multiple work sites. Listing by employment and physical address.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	KSA 44-714(f)
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0166-296
TITLE	SF 1103 Govt. Bill of Lading
DESCRIPTION
RETENTION	001 cldr yr
COMMENTS	These are hardcopy records, retain in office for 1 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0167-296
TITLE	SIC Refiling Forms
DESCRIPTION
RETENTION	See Comments
COMMENTS	These are hardcopy records, retain in office for 1 years then microfilm and retain for 6 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0168-296
TITLE	SO-117 Class I Railroad Data - LMIS
DESCRIPTION	Monthly Railroad unemployment claims by county
RETENTION	See Comments
COMMENTS	Retain for 5 yrs after file closed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 44-714(f)
APPROVED	2008-01-24
K.A.R. NUMBER	53-2-154

SERIES ID	0169-296
TITLE	SO-201 Order Form Schedules
DESCRIPTION
RETENTION	003 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 3 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0170-296
TITLE	SO-207 BLS-UI Class Differences
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0171-296
TITLE	SO-220 Multistate Construction Firms
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0172-296
TITLE	SO-221 Benchmark Control Card
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0173-296
TITLE	SO-227 Office Record Card
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0174-296
TITLE	SO-228 Form
DESCRIPTION
RETENTION	004 cldr yrs
COMMENTS	These are hardcopy records, retain in office for 4 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

SERIES ID	0175-296
TITLE	SO-229 Registry Transmittal Form
DESCRIPTION
RETENTION	001 cldr yr
COMMENTS	These are hardcopy records, retain in office for 1 years, then destroy by shredding.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-04-30
K.A.R. NUMBER	53-2-070

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