Kansas Records Retention Schedules

Results of Query:

Agency Code: 710 (Department of Wildlife, Parks, and Tourism)

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Agency Number: 710-001
Department of Wildlife, Parks, and Tourism
Office of the Secretary
Office of Secretary

SERIES ID	0003-710
TITLE	Employee Personnel Files - Exempt
DESCRIPTION	Documents associated with employment of specific personnel not subject to civil service requirements: requests to Governor, interview files, exempt position material, out-of-state applicants, etc.
RETENTION	See Comments
COMMENTS	Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives. Purge documents from file when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0004-710
TITLE	Federal Agency Files
DESCRIPTION	Records covering a wide range of federal agencies that the department is involved with on a daily basis: Bureau of Outdoor Recreation, USDA watershed projects, Bureau of Reclamation, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0008-710
TITLE	National Association State Park Director Records
DESCRIPTION	Documents received and sent relating to the secretary's membership to the National Association State Park Directors: letters, memorandums, drafts, notes, agendas, proceedings, etc.
RETENTION	See Comments
COMMENTS	Retain for length of Secretary's tenure or until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0011-710
TITLE	Private Organization Files
DESCRIPTION	Incoming and outgoing material associated with non-public organizations interested in enhancing and protecting our natural resources: Kansas Livestock association, conservation forum, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0013-710
TITLE	State Agency Files
DESCRIPTION	Records related to a wide range of different state agencies the department is associated with on a frequent basis: Corporation Commission, Governor, Federal Affairs Office, Accts & Reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0014-710
TITLE	State Fishing Lake Records
DESCRIPTION	Documents associated with the general operation of individual state fishing lakes: correspondence, maps, drawings, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0015-710
TITLE	Subject Files
DESCRIPTION	Records covering a wide range of Department issues: wildlife and park commission, park news, news bulletin, department policy and procedures, acting secretary files, Cheyenne Bottoms, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-001
Department of Wildlife, Parks, and Tourism
Office of the Secretary
Wildtrust Administrator

SERIES ID	0001-710
TITLE	Administrative Files
DESCRIPTION	Records covering a wide range of wildtrust administrator issues: vouchers, budgets, correspondence, annual reports, foundations, inventories, general information, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0002-710
TITLE	Donations - General
DESCRIPTION	Records regarding the donation of items other than land to the Department: cash, correspondence, agreements, quail unlimited, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedules where applicable until no longer useful, then contact the archives for appraisal -- destroy if not accepted.
DISPOSITION	Archives
RESTRICTIONS	Portions KSA 45-221(a)(8)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0005-710
TITLE	Land Donation Files
DESCRIPTION	Records regarding donations of land to the Department.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	Portions KSA 45-221(a)(8)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0009-710
TITLE	Natural Resource Memorial Files
DESCRIPTION	Records regarding individuals who in their behalf are honored with a memorial donation to the Department.
RETENTION	See Comments
COMMENTS	Retain until no longer active, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0010-710
TITLE	Nongame Photographs
DESCRIPTION	Photo-prints, slides, etc. of nongame wildlife.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-002
Department of Wildlife, Parks, and Tourism
Operations Section
Ass't Secretary-Operations

SERIES ID	0028-710
TITLE	Subject Files
DESCRIPTION	Records covering a wide range of department operation issues: commission minutes, reports, studies, notes, photographs, agency reorganization material, stamp act collection, legislative bills, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-002
Department of Wildlife, Parks, and Tourism
Operations Section
Personnel Management Section

SERIES ID	0019-710
TITLE	Employee Appointment and Termination Log
DESCRIPTION	Logged records detailing an employees appointment and termination.
RETENTION	See Comments
COMMENTS	Retain until individual sheets are complete plus 003 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0025-710
TITLE	Payroll - Personnel Cards
DESCRIPTION	Yearly personnel/ payroll roster cards: name of employee, address, position, personal information, salary, withholding deductions, etc.
RETENTION	See Comments
COMMENTS	Retain original file or abstracted work history for length of employee's tenure, plus 10 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0026-710
TITLE	Personnel Inventory and Employee Report
DESCRIPTION	Employee information used to update the department Cost Accounting System database on a regular bases.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0029-710
TITLE	Subject Files
DESCRIPTION	Variety of records covering a wide range of personnel issues: Governor's directives, Equal Employment Opportunity reports, classification, benefits, evaluations, federal employment data, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0030-710
TITLE	Worker Compensation Claim Files
DESCRIPTION	Records related to individual workers compensation cases: incident or accident report, medical bills, documentation, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until case is closed plus 05 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-003
Department of Wildlife, Parks, and Tourism
Fisheries and Wildlife Section
Fisheries and Wildlife

SERIES ID	0031-710
TITLE	Agricultural Permits for Wildlife Food Production
DESCRIPTION	Contracts between the previous Kansas Fish and Game Commission and individuals for sharecropping: coversheet, check submission forms, drawings (maps), etc.
RETENTION	See Comments
COMMENTS	Retain until expiration of contract plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0032-710
TITLE	Computer Printout Data Report Records
DESCRIPTION	Summary of data used in several fishing and wildlife reports: creel limits, nomenclature, low-plains waterfowl harvest survey, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(20)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0035-710
TITLE	Deer Hunter's Report Cards
DESCRIPTION	Reports on deer hunting activities by individual hunters required by agency regulation: includes firearm and archery, success of hunt, firearm used, duration and location of hunt, hunters name, etc.
RETENTION	See Comments
COMMENTS	Retain until data has been entered into computer for annual deer harvest report, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0037-710
TITLE	Farm Pond Stocking Cards
DESCRIPTION	Abstracted information covering the stocking of individual private farm ponds: name, location, county, date, size of fish, year pond constructed, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0038-710
TITLE	Farm Pond Stocking Records
DESCRIPTION	Routine records related to scheduling and carrying-out farm pond fish stocking.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0039-710
TITLE	Federal Acreage Set-Aside Program
DESCRIPTION	Records relating to the Federal set-aside program: correspondence, reports, survey sheets, etc.
RETENTION	See Comments
COMMENTS	Obsolete record series, transfer to the archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0040-710
TITLE	Federal Aid Completion Reports
DESCRIPTION	Final reports on special projects funded by Federal government grants.
RETENTION	003 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0041-710
TITLE	Federal Aid Subject Files
DESCRIPTION	Records related to the department qualifying for federal funding: correspondence, study's, survey's, notes, project documents, contracts, cooperative agreements, etc.
RETENTION	003 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0042-710
TITLE	Fish Data Analysis System Records
DESCRIPTION	Data summaries of fish surveys conducted at each state and federal water impoundments.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0044-710
TITLE	Fishing Permits - Commercial
DESCRIPTION	Records related to the licensing of commercial anglers: application, correspondence, surety bonds, monthly reports by anglers, etc.
RETENTION	005 cldr yrs
COMMENTS	Retain 005 years, then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0043-710
TITLE	Fish Kill Records
DESCRIPTION	Records relating to fish kills throughout the state: correspondence, reports, investigative material and evidence, restitution cases, chemical toxic compounds, monitoring procedures, notes, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	Portions KSA 45-221(a)(10)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0045-710
TITLE	Fur Dealers Record Books
DESCRIPTION	Annual record of buying, trading or dealing in pelts, furs, or fur-bearing animals -- (Individual Dealers) as per KSA 32-163-164.
RETENTION	005 cldr yrs
COMMENTS	Retain 005 years then destroy, except that for years ending with numeral "5" (e.g.. 1985), transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0046-710
TITLE	Kansas Stream Report Records
DESCRIPTION	Documents evaluating the condition of Kansas streams so as to qualify for Dingell-Johnson funding.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0047-710
TITLE	Manuscript Masters
DESCRIPTION	Original copies of manuscripts submitted for publication: reservoir water management, Kansas fish kill investigations, black bass length limit investigations, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0048-710
TITLE	Minimum Desirable Streamflow Records
DESCRIPTION	Records related to the minimum desirable streamflow issue: correspondence, legislation, dewatering articles, hydrology studies, reports, streamflow projects, news releases, hearing minutes, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0049-710
TITLE	Nongame Wildlife Records
DESCRIPTION	Variety of records related to the nongame wildlife project: reports, correspondence, endangered species listings, habitat improvement, newsletter, urban wildlife projects, breeding bird survey, etc.
RETENTION	010 cldr yrs
COMMENTS	Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0050-710
TITLE	Permits - General
DESCRIPTION	Records regarding issued permits for a variety of categories: conditional wildlife, rehabilitation, prairie dog control, commercial fishing, raptor captor, nuisance bird control, etc.
RETENTION	005 cldr yrs
COMMENTS	Retain for 005 years, then destroy, except that for years ending in numeral "5" (eg.1985), transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0053-710
TITLE	Special Task Force Records
DESCRIPTION	Records related to special task forces attended by the stream biologist: Ground Water Districts, Missouri River trust, wetlands task force, correspondence, minutes, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0054-710
TITLE	Subject Files - Fisheries
DESCRIPTION	Wide variety of records covering general fisheries issues: aquatic data analysis, fish stocking material, correspondence, newsletter, Dingell-Johnson expansion, fish kill report, creel survey, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0055-710
TITLE	Subject Files - General
DESCRIPTION	Records covering a wide range of fisheries and wildlife issues: correspondence, reports, activity logs, policy statements, contracts, agreements, state recreation plan, Federal regulations, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0057-710
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0058-710
TITLE	Wildlife Season Records
DESCRIPTION	Records related to individual species hunting seasons.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(14)(20)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0059-710
TITLE	Wildlife Surveys and Reports
DESCRIPTION	Collection of actual rural mail carrier survey forms and reports.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(20)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0060-710
TITLE	Working Files - Division Chief
DESCRIPTION	Records relating to a wide variety of wildlife and fisheries issues: farm bureau, non-game, Colwich Fish Station, employee training, Milford alarm system, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-003
Department of Wildlife, Parks, and Tourism
Fisheries and Wildlife Section
Regional Offices Section

SERIES ID	0036-710
TITLE	Environmental Records
DESCRIPTION	Records related to general environmental issues faced by each region: agency information, pipelines, sewage plants, barge facilities, flood control, correspondence, notes, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0051-710
TITLE	Private Land Records
DESCRIPTION	Records related to professional services provided by the department to landowners for wildlife habitat improvement on their land: community angling program, recreation access program, etc.
RETENTION	010 cldr yrs
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-004
Department of Wildlife, Parks, and Tourism
Parks and Public Lands Section
Parks and Public Lands

SERIES ID	0074-710
TITLE	Subject Files - General
DESCRIPTION	Records covering a wide range of parks and public land issues: beer sales, marina development, state plan maintenance, religion services, 30-day concession agreements, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-004
Department of Wildlife, Parks, and Tourism
Parks and Public Lands Section
Parks Operation Section

SERIES ID	0062-710
TITLE	Concessionary Leases
DESCRIPTION	Documents related to the leasing of real estate and equipment on state parks: letters, agreements, contracts, audit summaries, itemized cash sales, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded or inactive plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0066-710
TITLE	Maintenance Districts Weekly Activity Reports
DESCRIPTION	Internal documents used to compile statistics on agency activities: traffic reports, activity logs, etc.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0067-710
TITLE	Motor Vehicle Reports
DESCRIPTION	Records related to the motor vehicle traffic in each state park.
RETENTION	See Comments
COMMENTS	Retain until data has been summarized, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0070-710
TITLE	State Park Index Cards
DESCRIPTION	Abstracted information concerning state park leases: name, address, date and term of lease, date and amount, etc.
RETENTION	See Comments
COMMENTS	Retain until lease expires, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0071-710
TITLE	State Park Leasing Records
DESCRIPTION	Records associated with the leasing of state park lots for individual exclusive use: letters, legal agreements, drawings, notes, contracts, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded or inactive plus 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0072-710
TITLE	State Park Records - General Operation
DESCRIPTION	Records related to individual Kansas state park operations: water, sewage, electricity, advisory boards, historic areas, archaeological sites, capital improvements, accident and damage reports, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0073-710
TITLE	State Park Vehicle Violation Records
DESCRIPTION	Records related to vehicle violators in the state parks: copies of tickets, correspondence, state park parking permits, etc.
RETENTION	See Comments
COMMENTS	Retain until violator has paid fine plus 003 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-004
Department of Wildlife, Parks, and Tourism
Parks and Public Lands Section
Public Land Management Section

SERIES ID	0061-710
TITLE	Administrative Files
DESCRIPTION	Records covering a wide variety of parks and public land issues: correspondence, farming practices, studies, reports, National Rivers Inventory, oil and gas royalties, transfer of property, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0065-710
TITLE	Land Management Area Records
DESCRIPTION	Records covering a wide variety of land management issues: Cheyenne Bottoms, Barber County Public Domain Land, lake and park inspections, land development and management reports, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-004
Department of Wildlife, Parks, and Tourism
Parks and Public Lands Section
Regional Offices Section

SERIES ID	0063-710
TITLE	Federal Managed Land Records
DESCRIPTION	Records related to the general operation of federally managed lands in each region: lease material, contracts, correspondence, master review plans, trail plans, agreements, SFL reports, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0068-710
TITLE	Public Land Records
DESCRIPTION	Documents related to the management of all public lands in the state: inmate labor, water rights, monthly reservoir lake reports, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-005
Department of Wildlife, Parks, and Tourism
Law Enforcement Section
Law Enforcement

SERIES ID	0075-710
TITLE	Administrative Files
DESCRIPTION	Records covering a wide variety of law enforcement issues: minutes, correspondence, budget material, game protector guidelines, legal opinions, survey results, employee information, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedules entries where applicable -- otherwise retain until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0076-710
TITLE	Arrest Records
DESCRIPTION	Wildlife violations -- copy of citations issued to violators -- reports on Fish and Game law violations and notices to appear before the court.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-01-15
K.A.R. NUMBER	53-2-083

SERIES ID	0077-710
TITLE	Boating Accident Reports
DESCRIPTION	Individual reports concerning boating accidents on the states water impoundments: incident, case no., name and address, what lake, motor type, boat type, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(2)(11)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0079-710
TITLE	Conviction and Payment of Fine Records
DESCRIPTION	Logged record of individual violators of game laws and regulations: name, arrest date, offense charge, amount of fine, case brought to court, conviction, etc.
RETENTION	See Comments
COMMENTS	Retain until ledger is complete plus 5 cldr years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0082-710
TITLE	Daily and Weekly Activity Reports
DESCRIPTION	Activity reports submitted by law enforcement officers: incident, time, date, law enforcement officer name, etc.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0084-710
TITLE	Employee Training Records
DESCRIPTION	Variety of records covering law enforcement training: physical examinations, firing range scores, gun courses, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221)a)(4)(9)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0085-710
TITLE	Field Trial and Special Use Permits
DESCRIPTION	Temporary permits to sponsor hunting dog field trial events -- or to engage in non-regular wildlife activities.
RETENTION	003 fisc yrs
COMMENTS	Retain two years after date of issuance, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0086-710
TITLE	General Investigative Files
DESCRIPTION	Records related to specific investigative cases: service awards, special investigative information, magistrate reports, physical encounters, game protector files, correspondence, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(5)(10)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0088-710
TITLE	Permits - General
DESCRIPTION	Received applications and issued permits for instructing and training individuals in certain hunting-related activities: field trials, release statements, applications, disabled permits, etc.
RETENTION	See Comments
COMMENTS	Retain for permits tenure plus 005 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0090-710
TITLE	Special Covert Investigation Files
DESCRIPTION	Records related to special covert fisheries and wildlife investigations: criminal reports, covert activities, physical encounters, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(5)(10)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0091-710
TITLE	Subject Files - General
DESCRIPTION	Records relating to a wide range of law enforcement issues: correspondence, honor camps, guns, commercial fishing, scanners, radio information, uniform issuance listing, siren applications, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0092-710
TITLE	Subject Files - Lakes and Reservoirs
DESCRIPTION	Records covering a wide variety of state lake and federal reservoir law enforcement issues: correspondence, lake visitation, scuba diving, boating safety manuals, coast guard information, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0093-710
TITLE	Subject Files - Law Enforcement
DESCRIPTION	Records related to a wide variety of law enforcement issues: selective enforcement records, game check stations, hunter casualty reports, deputy training , correspondence, meeting minutes, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	Portions KSA 45-221(a)(2)(11)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-005
Department of Wildlife, Parks, and Tourism
Law Enforcement Section
Regional Offices Section

SERIES ID	0080-710
TITLE	Covert Investigative Files
DESCRIPTION	Records regarding special covert investigative operations conducted by the law enforcement division.
RETENTION	010 cldr yrs
COMMENTS	Destroy duplicate copies when no longer useful.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(2)(5)(10)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0081-710
TITLE	Daily and Monthly Activity Reports
DESCRIPTION	Daily and monthly activity reports submitted by all law enforcement officers detailing incidents, unusual happenings, public contact and other related administrative activities.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0087-710
TITLE	Investigation Report Records
DESCRIPTION	Documents associated with individual investigative cases: complaint of violation, report of incident, ticket issued, etc.
RETENTION	See Comments
COMMENTS	Retain until case is closed plus 2 years, then transfer original copies to the archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(2)(11)
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0089-710
TITLE	Permits - General
DESCRIPTION	Documents regarding the collection of and issuance of permits: disability, furbearing animals or coyote field trials, commercial dog trials, conditional wildlife permit, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Administrative Services

SERIES ID	0102-710
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0109-710
TITLE	Cost Accounting Reports - Internal
DESCRIPTION	Internally generated computer reports used to manage agency finances: balance, labor distribution, vehicle cost summary, annual leave reports, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0116-710
TITLE	Equipment Check-Out Log
DESCRIPTION	Logged records covering individual office equipment check-out.
RETENTION	See Comments
COMMENTS	Retain until check-out sheet is complete, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0129-710
TITLE	Payrolls
DESCRIPTION	Agency employee payrolls.
RETENTION	See Comments
COMMENTS	Obsolete record series -- transfer to the archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0139-710
TITLE	Reports - Miscellaneous
DESCRIPTION	Variety of reports from independent contractors regarding various construction or renovation proposals or projects.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0146-710
TITLE	Statements of Lost Warrants
DESCRIPTION	Copies of DA form 6 used to request re-issues of lost warrants.
RETENTION	currt fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0148-710
TITLE	Subject Files - Business Management
DESCRIPTION	Records covering a wide range of administration issues: cost accounting corrections, state printer requisitions, accounting reports, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0158-710
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0163-710
TITLE	Wildtrust Expenditure Records
DESCRIPTION	Department wildtrust donation general operation records.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Engineering Section

SERIES ID	0096-710
TITLE	Aerial Photographs
DESCRIPTION	Aerial photographs of the Kansas topography.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0114-710
TITLE	Dredging Permits
DESCRIPTION	Documents associated with dredging projects approved or disapproved by the Department on Kansas streams and/or rivers.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0118-710
TITLE	Interior Road Project Records
DESCRIPTION	Documents related to the approval and construction of interior roads in state parks: maps, drawings, correspondence, bids, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0123-710
TITLE	Land and Water Project Records
DESCRIPTION	Records related to construction projects in state parks using Land and Water Conservation Funds: inspection reports, bids, agreements, drawings, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0127-710
TITLE	Maps - General
DESCRIPTION	Wide variety of maps used by the agency: reservoir, quadrangle, natural resource and land-use, county, watershed.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0131-710
TITLE	Property Tax Statements and Exemptions
DESCRIPTION	Statements of property taxes assessed on Department owned property and exemptions filed on those taxes.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0136-710
TITLE	Record Drawing Records
DESCRIPTION	Records documenting physical layout of all state parks.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0144-710
TITLE	State Lake Report Records
DESCRIPTION	State Fishing Lake general operation information: inspection reports, repair and development information, water-level reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0145-710
TITLE	State Park Master Plans
DESCRIPTION	All information collected and used during the construction of individual state parks: correspondence, maps, estimated visitation rates, land acquisition, reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0149-710
TITLE	Subject Files - Engineering
DESCRIPTION	Records covering a wide variety of engineering issues: correspondence, sewage treatment plant, fish (cleaning) stations, construction projects, engineering literature, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0162-710
TITLE	Waterfront Inspection Report Records
DESCRIPTION	Records relating to the construction of waterfront facilities (i.e. boat houses, docks, etc.) at Crawford State Park.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0160-710
TITLE	Water Level Measurements and Specifications
DESCRIPTION	Monthly water-level reports and lake formation specifications.
RETENTION	010 cldr yrs
COMMENTS	Retain until no longer useful, then contact the archives -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0161-710
TITLE	Water Right Records
DESCRIPTION	Documents issued to the agency granting water right approvals: applications, permits, approve certification, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer active plus 005 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
License and Revenue Section

SERIES ID	0100-710
TITLE	Boat Permit Application Cards
DESCRIPTION	Individual applications submitted for Kansas boat registration numbers.
RETENTION	See Comments
COMMENTS	Retain until registration expires plus 3 calendar years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0101-710
TITLE	Boat Registration Records
DESCRIPTION	Routine documents related to registration of boats: correspondence, form letters, certificates, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0107-710
TITLE	Controlled Hunting Area Records
DESCRIPTION	As per state regulations, certain areas are posted as controlled shooting areas: bond, license, application, lease, etc.
RETENTION	See Comments
COMMENTS	Retain until controlled shooting area status is superseded or no longer in effect plus 003 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0110-710
TITLE	County License Sale Reports
DESCRIPTION	Quarterly reports sent by county clerks related to department license sales.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0111-710
TITLE	County Vendor Bond Records
DESCRIPTION	Authorization from the department for bonds issued by the county to eligible vendors.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

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