Kansas Records Retention Schedules
Results of Query:
Agency Code: 288 (Kansas State Historical Society)
Page 2 of 2 showing 31 records of 131 total,
starting on record 101
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Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0427-288 |
TITLE |
Reading Card Files |
DESCRIPTION |
Research completed by staff for use on development of "Read It!" cards and curriculum materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0194-288 |
TITLE |
Stach Schoolhouse Files |
DESCRIPTION |
Documents relating to the establishment and operation of the Stach Schoolhouse program including interpretive activities development, volunteer training, and the marketing of plays and videos. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0203-288 |
TITLE |
Tour Files |
DESCRIPTION |
Teacher packets, evaluations, classroom reservations, and other documents relating to the organization and administration of Kansas History Center and Capital tours designed for school children. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer one copy to the archives and destroy remainder. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
SERIES ID |
0199-288 |
TITLE |
Traveling Trunk Files |
DESCRIPTION |
Evaluations and other material relating to the development and implementation of the traveling trunk program designed to assist teachers in the classroom setting. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2004-07-08
|
K.A.R. NUMBER |
53-2-139 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Administration
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0258-288 |
TITLE |
Historic Sites Files |
DESCRIPTION |
Inventories, photos, clippings, and other materials relating to Museum Division's activities at the Historical Society's historic sites maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2004-01-13
|
K.A.R. NUMBER |
53-2-141 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Administration Section
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0253-288 |
TITLE |
Script Files |
DESCRIPTION |
Master copies of drafts and final scripts written by the staff for the exhibits and other interpretive programming activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
; Revised 2016-10-05 |
K.A.R. NUMBER |
53-2-100 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Conservation Lab
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0234-288 |
TITLE |
Artifact Treatment Files |
DESCRIPTION |
Survey forms, condition reports, and recommendations that document the conservation methods used in treating particular museum artifacts to ensure that proper procedures and treatment were performed. |
RETENTION |
See Comments |
COMMENTS |
Transfer to registration unit's Information Files and retain accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0225-288 |
TITLE |
Hygrothermograph Data Logger Reports |
DESCRIPTION |
Hygrothermograph readings taken by the staff in the various museum areas which monitor the temperature and humidity levels to ensure that proper environmental conditions are maintained. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-01-13
|
K.A.R. NUMBER |
53-2-141 |
SERIES ID |
0228-288 |
TITLE |
Photographic and Video Materials |
DESCRIPTION |
Photo-prints, negatives, videos, tapes, and slides taken of artifacts before, during and after conservation treatment. |
RETENTION |
See Comments |
COMMENTS |
Attach to Treatment Report, transfer to registration unit's Information Files, and retain accordingly. Supersedes general schedule retention requirements for "Photographic and Video Materials." |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Curatorial
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0238-288 |
TITLE |
Collection Research Files |
DESCRIPTION |
Documentation relating to research conducted by the curatorial staff for past, current, and potential future interpretations of the museum's collection for public exhibits. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0240-288 |
TITLE |
Donation Information Files |
DESCRIPTION |
Copies of documents relating to artifacts donated to the museum by individual patrons or organizations maintained for convenience of reference. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
SERIES ID |
0241-288 |
TITLE |
Exhibit Files - Curators |
DESCRIPTION |
Variety of documents relating to the curator's research in the interpretation of museum artifacts for specific past and current exhibits. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-04-14
|
K.A.R. NUMBER |
53-2-100 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Exhibits
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0261-288 |
TITLE |
Exhibit Artwork Files |
DESCRIPTION |
Drawings, mock-ups, film positives, blueprints and other materials relating to artwork for museum exhibits. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
Agency Number: 288-008
Kansas State Historical Society
Museum and Education Division
Registration
Formed by the 2013 merger of the Museum Division and the Education/Outreach Division
SERIES ID |
0268-288 |
TITLE |
Accession Forms |
DESCRIPTION |
Original accession forms documenting the donation of artifacts to the museum that are maintained as the deed of gift. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
1994-07-14
; Revised 2016-10-05 |
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0272-288 |
TITLE |
Conditional Deposit Book |
DESCRIPTION |
Register containing information on artifacts that were deposited in the museum for temporary custody or for eventual donation to the collection. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
Portions per KSA 45-221(a)(8) |
APPROVED |
2016-10-20
|
K.A.R. NUMBER |
53-2-193 |
SERIES ID |
0274-288 |
TITLE |
Deaccessioning Files |
DESCRIPTION |
Documents relating to museum artifacts under consideration for deaccessioning or which have been deaccessioned. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
2016-10-20
|
K.A.R. NUMBER |
53-2-193 |
SERIES ID |
0278-288 |
TITLE |
Donation Information Files |
DESCRIPTION |
Documents containing detailed information on donations of artifacts to the museum: copy of accession form, correspondence, background information, clippings, conservation data, etc. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
1994-07-14
; Revised 2016-10-05 |
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0298-288 |
TITLE |
Donors and Associations Database |
DESCRIPTION |
Relational database containing complete information on donors of artifacts to the museum, data concerning the provenance of donations, and summary data about each museum artifact. |
RETENTION |
Permanent |
COMMENTS |
Supersedes Donor Files. |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0277-288 |
TITLE |
Exhibit Files |
DESCRIPTION |
Photographs, scripts, label copy, list of artifacts, loan material, etc. used in mounting temporary and permanent museum exhibits. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. This series contains the record copy of all exhibit related documents. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0279-288 |
TITLE |
Insurance Reports |
DESCRIPTION |
Appraisals and other information collected regarding artifacts at the sites and museum to determine the appropriate amount of insurance coverage. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0281-288 |
TITLE |
Loan Files |
DESCRIPTION |
Correspondence, loan agreement forms, conservation treatment records, condition reports, and other documents relating to loans of artifacts either to or from the museum. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
2016-10-20
|
K.A.R. NUMBER |
53-2-193 |
SERIES ID |
0285-288 |
TITLE |
Object Worksheets |
DESCRIPTION |
Worksheets and catalog cards, arranged by subject category, describing individual artifacts including any marks, condition, donor, tracing location, etc.. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0288-288 |
TITLE |
Photo Logs |
DESCRIPTION |
Log listing the photographs and negatives taken of individual artifacts. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
1994-07-14
; Revised 2016-10-05 |
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0290-288 |
TITLE |
Rejected Donation Records |
DESCRIPTION |
Documents relating to potential donors' offers of artifacts to the museum which have been declined or rejected. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
KSA 45-221(a)(8) |
APPROVED |
1994-07-14
; Revised 2016-10-05 |
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0291-288 |
TITLE |
Sites Files |
DESCRIPTION |
Inventories, old site materials, accession books, etc. relating to artifacts exhibited and stored at historic sites maintained to improve documentation for the curators. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-07-14
|
K.A.R. NUMBER |
53-2-101 |
SERIES ID |
0301-288 |
TITLE |
Special Exhibit Files |
DESCRIPTION |
Correspondence, notes, photographs, slides, drawings, floor plans, artifact list, annotated copies of scripts, copies of exhibit text and other materials pertaining to museum special exhibits. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2016-10-20
|
K.A.R. NUMBER |
53-2-193 |
SERIES ID |
0295-288 |
TITLE |
Theft Report Files |
DESCRIPTION |
Appraisals, correspondence, accounts of theft, photos, police reports, etc. completed on artifact thefts which occurred at the historic sites, the Memorial and Kansas Museum of History buildings. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
None |
APPROVED |
2001-01-11
|
K.A.R. NUMBER |
53-2-125 |
Agency Number: 288-XXX
Kansas State Historical Society
Multiple subunits/subunit not defined
SERIES ID |
0458-288 |
TITLE |
Collections Management System |
DESCRIPTION |
Set of applications designed to manage the diverse paper-based, audio-visual, and three-dimensional collections of the Kansas State Archives, Research Collections, and Kansas Museum of History by providing a centralized repository of information about their physical and intellectual content, location, and condition. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
K.S.A. 45-221(a)(7)(8) |
APPROVED |
2014-05-01
|
K.A.R. NUMBER |
53-2-180 |
SERIES ID |
0453-288 |
TITLE |
Law Enforcement Memorial Committee Files |
DESCRIPTION |
Minutes, notes, etc. relating to the establishment and maintenance of the law enforcement memorial. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2008-07-17
|
K.A.R. NUMBER |
53-2-156 |
SERIES ID |
0043-288 |
TITLE |
Unpaid internship files - Accepted |
DESCRIPTION |
Applications and supporting documentation relating to individuals interested in participating in an internship program and who were accepted. |
RETENTION |
10 calendar years |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions may be restricted per KSA 45-221(a)(1)(4)(6) |
APPROVED |
2011-07-28
|
K.A.R. NUMBER |
53-2-168 |
SERIES ID |
0455-288 |
TITLE |
Unpaid internship files - Unaccepted |
DESCRIPTION |
Applications and supporting documentation relating to individuals interested in participating in an internship program but who were not accepted by the agency. |
RETENTION |
1 calendear year |
DISPOSITION |
Destroy |
RESTRICTIONS |
Portions may be restricted per KSA 45-221(a)(1)(4)(6) |
APPROVED |
2011-07-28
|
K.A.R. NUMBER |
53-2-168 |
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